RFP no. 24-12 | broker of record - employee health and welfare benefits

The Los Angeles Community College District (LACCD) is seeking a Broker of Record for Employee Health and Welfare Benefits through RFP No. 24-12, a comprehensive procurement to manage the district's employee benefits program. The selected broker will be responsible for providing brokerage and consulting services for health and welfare benefits across nine colleges serving approximately 170,000 students in Los Angeles County. Key services include reviewing insurance coverage, ensuring regulatory compliance, developing wellness programs, and acting as a liaison with insurance vendors. The district currently has 5,500 active employees, 1,100 adjunct employees, and 3,000 retirees, with existing benefits managed through multiple carriers including VSP, Delta, Metlife, NY Life, Telus, and Pet Assure. The procurement will be evaluated using a 100-point scoring system that assesses qualifications, project approach, fees, and small/local/emerging business status. Critical dates include a questions submission deadline of December 17, 2024, proposal submission deadline of January 10, 2025, interviews scheduled for February 3-7, 2025, and a tentative award date of February 12, 2025, with board approval on March 5, 2025. The contract term is initially three years, with options to renew for two additional one-year periods, potentially extending to a total of five years.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises, though the evaluation criteria do include points for small/local/emerging business status. The district has already identified USI Insurance Services as the intended awardee, as evidenced by the Notice of Intent to Award document. Compensation for the broker will be structured on a fixed-fee basis, with proposers required to submit detailed cost proposals for the initial three-year term and potential renewal years. The district will also reimburse printing and postage costs for semi-annual employee benefits newsletters. While specific budget ranges are not explicitly stated, the district operates with a 2023-2024 fiscal year budget of $10.4 billion, suggesting significant financial capacity. Notably, CalPERS medical insurance is excluded from the broker's responsibilities, and the selected vendor will be expected to work collaboratively with existing insurance carriers during the transition period. The procurement emphasizes continuity of services across voluntary benefits, short-term disability, long-term disability, and pet insurance programs.