RFP No. 223044 Vehicle Upfit Services

The City of Salem, Oregon, through its Contracts and Procurement Division, has issued RFP No. 223044 for Vehicle Upfit Services, targeting Marion County and the City of Salem's fleet of over 1,100 vehicles. The procurement seeks qualified vendors to provide comprehensive vehicle and equipment upfit services on an as-needed basis, encompassing the provision, installation, and maintenance of aftermarket equipment for both emergency services and general city vehicles. Proposers must submit detailed fee proposals that include total labor hours, equipment costs, and hourly rates for standard vehicle upfitting, with electronic submissions required through Equity Hub's Bid Locker by May 6, 2022, at 4:00 PM local time. The evaluation criteria will focus on the proposer's professional biography, references, performance history, facility capabilities, and proposed fee schedule, with the City reserving the sole right to judge and potentially reject all proposals. The anticipated contract structure is a one-year agreement with the potential for up to four additional one-year renewal options, providing flexibility for ongoing vehicle modification needs.

While the RFP documentation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, the City of Salem has indicated Day Wireless Systems as the intended awardee in the Notice of Intent to Award dated June 3, 2022. The procurement does not provide detailed information about specific budget ranges or award values, though the scope suggests a potentially significant investment in vehicle upfitting services. The RFP emphasizes detailed specifications for standard vehicle equipment, installation requirements, and setup parameters, indicating a technical and comprehensive approach to vehicle modifications. The City seeks a vendor with robust capabilities to handle a diverse fleet with varying equipment needs, from emergency response vehicles to general municipal transportation. Although no incumbent vendor details are comprehensively outlined, the intent to award suggests a competitive selection process focused on finding the most qualified and cost-effective service provider for the City's vehicle upfitting requirements.