RFP No. 212194 LIDAR Survey Right of Way Data Collection and Extraction

The City of Salem, Oregon, located in Marion County, has issued Request for Proposal (RFP) No. 212194 seeking a consultant to perform comprehensive LIDAR survey and right-of-way data collection services. The procurement targets an ESRI Partner vendor capable of collecting 360-degree street-level imagery and terrestrial LIDAR data along public roads within the City's Urban Growth Boundary. Specific deliverables include extracting and deriving transportation assets, roadway infrastructure details, and pavement conditions to populate the City's enterprise GIS system and asset management platform. Key project requirements encompass project management, data capture, ArcGIS integration, asset extraction, and pavement condition index (PCI) assessment. The evaluation criteria will assess proposers based on factors such as organization structure, staff qualifications, project approach, and mobilization capabilities. Proposals are due by May 13, 2022, at 4:00 PM local time and must be submitted electronically through Equity Hub's Bid Locker. The contract will be a continuing service agreement with an initial term and potential for up to four additional one-year renewal periods.

While no specific set-aside designations were explicitly detailed in the documentation, the RFP indicates that the City will be the sole judge in determining the award and reserves the right to reject all proposals. The Notice of Intent to Award document reveals that Cyclomedia Technology, Inc. was recommended for contract award on July 7, 2022. The procurement appears designed to support ongoing municipal infrastructure management and geospatial data collection needs. The RFP suggests that the selected vendor will need to integrate with existing city technological infrastructure, particularly ArcGIS systems and current asset management platforms. Although precise budget figures were not specified, the RFP requests pricing on a not-to-exceed basis for various project tasks, with an anticipated first-year contract to include comprehensive services and subsequent years focused on collector and arterial roadway updates. The scope suggests a potentially significant municipal investment in geospatial data collection and infrastructure asset management.