212194 Addendum 1.pdf

RFP NO. 212194 DATE OF ADDENDUM: May 5, 2022

CLOSING DATE: May 13, 2022 at 4:00 PM (local time)

CITY OF SALEM, OREGON

FINANCE DEPARTMENT

CONTRACTS & PROCUREMENT DIVISION

ADDENDUM NO. 1

Consultant of Record (COR) to Provide LIDAR Survey Right of Way Data Collection and

Extraction Services on a Continuing Service Basis

Addendum No. 1 to the RFP covering the above named project for the City of Salem, Oregon, is a part of the contract document, and as such, supersedes anything within the RFP with which it may conflict.

See attached changes to the Evaluation Criteria and Questions and Answers.

Shawna Self, CPPB

Purchasing Manager

All proposers are required to provide evidence of the receipt and acceptance of the Addendum with their proposal. Signing in the space provided below and submitting the signed Addendum with your proposal satisfies this requirement.

Completed proposals and addendum must arrive electronically via Equity Hub’s Bid

Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept bid or addenda submitted in any other manner.

RECEIPT ACKNOWLEDGMENT AND CONDITIONS AGREED TO THIS

DAY OF 20 .

NAME OF FIRM:

BY:

Signature https://bidlocker.us/a/salem_or/BidLocker

Addendum 1

Consultant of Record to Provide LIDAR Survey Right-of-Way Data Collection and Extraction

Services on a Continuing Service Basis.

RFP Number 212194

Changes to:

SECTION 4 PROPOSAL EVALUATION CRITERIA AND SELECTION PROCESS:

4.1 Evaluation Criteria

C. Organization Structure and Approach to this Project. 25 20 points out of 100 points may be awarded for Organization Structure and Approach to this Project.

Proposers will be evaluated on their approach to this Project. Proposers will also be evaluated on their ability to provide internal quality control. The City will also review and evaluate the level of anticipated involvement from various staff members, by name and/or title, and the roles each would be expected to serve in project completion.

D. Qualifications of Firm’s Staff. 25 20 points out of 100 points may be awarded for

Qualifications of Firm’s Staff.

Proposers will be evaluated based on the training and experience of their employees. The

City seeks proposals from technical experts in the field who have prepared similar work products for local governments. Qualifications and experiences of individual staff members are relevant only in cases where the staff is anticipated to be directly involved in this Project.

E. Mobilization. 10 20 points out of 100 points may be awarded for Mobilization.

The ability to mobilize in a timely fashion.

Evaluation Criteria Maximum Points

Cover letter Pass/Fail

ESRI Partner Vendor Certification Pass/Fail

Organization Structure and Approach to this Project 25 20

Qualifications and Experience with Similar Projects 25 20

Mobilization 10 20

Fee Proposal 30

References 10

Total Maximum Points Possible 100

The following are Questions and Answers received on this RFP:

1. Q) How common is concrete pavement (JCP or CRCP) throughout the network? In other words, what percentage of the network is concrete pavement?

A) Estimated 18.58 miles of concrete.

2. Q) Can the City provide a map layer of the network defining the begin and end point of each roadway reporting section?

A) Yes. See attached. For asset extraction, all centerlines need to be considered.

For PCI, only centerlines within City Limits are to be calculated. Consultant can find GIS data for city limits here.

3. Q) Does the City desire an automated distress detection and classification approach utilizing machine learning to produce objective PCI rating or does the City prefer a subjective manual survey approach?

A) A machine learning approach to calculate PCI.

4. Q) In Section 2, C. Task 3 – ArcGIS Integration of RFP document, we have the statement - "Integration tools\plugins\apps\APIs must be in support and in concert with ESRI’s software product lifecycle and new release cycle." Does the phrase 'new release cycle' refer to the ESRI's release cycle?

A) Yes.

5. Q) In Introduction section of RFP, there is a reference to ‘Urban Growth Boundary’.

Can you provide us a map of 'Urban Growth Boundary' relative to the current City limits?

A) UGB data can be seen here.

6. Q) In Section 3.1, E. Mobilization. Does this section refer to proposer's ability to ramp up the team for this initiative or is this for additional requests?

A) Mobilization consideration and scoring is for this initial request.

https://data.cityofsalem.net/datasets/citylimits-1/explore?location=44.944436%2C-123.005351%2C10.83 https://data.cityofsalem.net/datasets/ugb/explore?location=44.955424%2C-123.003290%2C10.97