RFP no. 21-02: administration of health reimbursement arrangement (HRA), flexible spending account (FSA), and continuation of benefits (COBRA)

The State of California has issued Request for Proposal (RFP) No. 21-02 seeking a vendor to administer Health Reimbursement Arrangement (HRA), Flexible Spending Account (FSA), and COBRA continuation of benefits services. This procurement opportunity targets comprehensive benefits administration services for state employees and departments. The RFP was originally posted on October 3, 2025, with a critical proposal submission deadline of March 18, 2021. Prospective proposers were provided an opportunity to submit questions, which were addressed in Addendum No. 1 to the RFP. The contract appears to require detailed administrative capabilities for managing employee healthcare and benefit-related financial accounts, including processing reimbursements, managing flexible spending contributions, and handling COBRA compliance and notifications. While specific evaluation criteria are not explicitly detailed in the provided information, typical state procurement processes involve comprehensive assessments of vendor qualifications, technical capabilities, cost structures, and past performance in similar administrative healthcare benefit management roles.

The RFP does not explicitly specify set-aside designations or restrictions on respondent organizations. However, as a California state contract, it is likely subject to standard state procurement guidelines that may provide preferences or opportunities for small businesses, minority-owned enterprises, or local California-based vendors. The document does not indicate the current incumbent vendor or existing technological infrastructure that would require integration. Similarly, specific budget ranges or potential contract values are not disclosed in the available information. Vendors interested in responding to this opportunity would need to carefully review the full RFP documentation to understand precise qualification requirements, submission guidelines, and potential contract scope. Potential proposers should pay close attention to the March 18, 2021 submission deadline and ensure compliance with all specified administrative and technical requirements outlined in the complete RFP package.