RFP - Multiple Award Mechanic's Service Truck(s) or Body & Crane

The Oregon Department of Transportation (ODOT) is conducting a Request for Proposals (RFP) for a multiple-award contract to procure up to seven new or used, turn-key mechanic's service trucks and up to three service bodies with cranes. The procurement is available to Marion County, the City of Salem, and potentially other jurisdictions. Specific requirements include trucks with 19,500 to 33,000 GVW, capable of operating in diverse environmental conditions from sea level to 8,000 ft elevation and temperatures ranging from -30°F to 120°F. Preferred configurations feature new, unused white vehicles with hydraulic outriggers, cranes with a minimum 5,000 lb rating, and options for air compressors and welders. Proposers must provide comprehensive operator and maintenance training, along with warranties including a 1-year basic comprehensive warranty and 2-year hydraulics and engine/powertrain coverage. Evaluation criteria will assess factors such as unit condition, color, cab configuration, hydraulic capabilities, and pricing. The proposal submission deadline is April 10, 2023, with all deliveries required by June 30, 2023, through the OregonBuys eProcurement system.

The RFP includes a Buy Oregon Preference, potentially giving advantage to Oregon-based goods and services. There are aspirational targets for Certified Small Businesses, though specific set-aside percentages are not detailed. The evaluation scoring matrix indicates multiple vendors can be awarded, with top-ranked proposals from Nelson Turn-Key Build, Altec Turn-Key Build, and Nelson Service Body Only. While specific budget ranges are not explicitly stated, the pricing form indicates unit pricing will be a key determinant in award decisions. The contract appears to have an initial one-year term with potential for renewal. Proposers must meet minimum qualifications, including demonstrated experience providing similar goods and services, and will be required to submit additional documentation such as insurance certificates and W-9 forms prior to final contract negotiation. The successful awardee(s) will be expected to provide turn-key solutions that meet the technical specifications and workmanship standards outlined in the procurement documents.