RFP JCHS Auditorium Project

Jasper County Schools in Georgia is soliciting proposals for the purchase and installation of audiovisual equipment in the Jasper County High School Auditorium under RFP 679-23-8010-01 (revised), with proposals due September 15, 2022 at 4:00 p.m. EST. The RFP was originally posted July 25, 2022, and reopened August 18, 2022 to allow additional bidding opportunities. The project has been pre-authorized as an ESSER II expenditure.

The scope includes a professional tensioned 110" x 176" motorized electroluminescent screen, an Optoma ZU720T WUXGA laser projector rated 7500 lumens, electrical and mounting kits for both screen and projector, HDMI and Cat6 cable runs with extender kits, and professional installation services encompassing labor, materials, and shipping. Vendors must meet all specification requirements and provide itemized pricing for equipment, installation support, warranty, training, and any optional services as separate line items. Bidders must submit minimum three references from similar projects and descriptive literature for all proposed products.

Evaluation criteria are weighted primarily on cost, followed by product quality and appropriateness, bidder qualifications and experience, vendor proximity to the district, and prior district experience with the vendor. Site visits are encouraged and must be coordinated with Dan Kelley, Director of Network Operations, via email only. Questions should be directed to Kelley at dkelley@jasper.k12.ga.us.

The district reserves the right to negotiate contracts, reject any or all bids, award in part or in total, defer or cancel the RFP if funding becomes unavailable, and award to the next qualified proposer if the selected vendor fails to execute an agreement within 60 days.