RFP Janitorial services

Les Cheneaux Community Schools, a Michigan public school district located in Lake County serving approximately 225 students in grades pre-K through 12, issued a Request for Proposal for custodial and janitorial services to support its single-building facility at 298 E Highway M-134 in Cedarville, Michigan. The scope of services encompasses comprehensive daily cleaning and maintenance operations, including trash removal, floor care (vacuuming, mopping, stripping, and waxing), restroom sanitation, equipment and facility maintenance, grounds upkeep, snow removal, and support for special events and activities. The contractor must provide all custodial equipment, uniforms, and supplies, with day custodial staff required to work 6:30 a.m. to 3:00 p.m. on all instructional and teacher days, and evening custodial services scheduled to begin after 3:15 p.m. student dismissal. Additional staffing is required for evening and Saturday sporting events on a scheduled basis. All contractor employees must pass criminal background checks, Social Security verification, and drug testing. The district will supply all cleaning chemicals and finishes, maintenance supplies, utilities except telephone service, and storage space for contractor equipment and supplies. Bidders were required to submit proposals by April 7, 2021 at 1:00 p.m. EST, with a non-mandatory site visit scheduled for March 22, 2021 at 3:30 p.m. The Board of Education planned to receive proposals and select a contractor by April 19, 2021, with bidders notified by April 21, 2021, and operations commencing on July 1, 2021. Evaluation criteria include past experience, cost, innovative ideas, management depth, training methods, customer service focus, issue response procedures, ability to employ district residents, and references.

The contract term spans three years from July 1, 2021 through June 30, 2024, with the possibility of one-year extensions. Bidders were required to submit separate pricing for each contract year. The RFP document does not indicate any specific set-aside designations or restrictions limiting responses to particular organization types such as disadvantaged enterprises, women-owned businesses, or minority-owned enterprises. No incumbent vendor or current contractor information is referenced in the procurement documents. The district reserves the right to reject any or all proposals and is not obligated to award the contract to the lowest bidder. Specific budget ranges or award values are not disclosed in the available RFP documentation, and pricing was to be determined through the competitive bidding process based on contractor proposals and district requirements.