RFP # HD159049--RHIA, RHIT's, CCS's

The California Department of Developmental Services (DDS) is seeking a contractor to provide Health Information Management (HIM) services through RFP #HD159049, specifically requesting one Registered Health Information Administrator (RHIA), two Registered Health Information Technicians (RHIT), and six Certified Coding Specialists (CCS). The contract will cover services for three state-operated Developmental Centers, one State-Operated Community Facility, and DDS headquarters, with a contract term from June 17, 2016 through June 30, 2017 and potential for two one-year extensions. Proposal evaluation will be based on a technical score (requiring a minimum of 70 points out of 100) and a cost score (30 points), with the lowest cost proposal receiving maximum points. Key deliverables include providing oversight, consultation, and direction for HIM services, ensuring compliance with federal and state healthcare regulations, and managing clinical records across multiple facilities. Proposal questions were due by May 2, 2016, with answers provided May 6, 2016, and the final proposal submission deadline is May 18, 2016 at 5 PM PST, with a Notice of Intent to Award to be posted on May 25, 2016.

The RFP includes a 5% Small Business Preference for certified small businesses, though these preference points cannot be used to meet the minimum technical score requirement. The DDS has waived Disabled Veteran Business Enterprise (DVBE) participation requirements for this procurement. Travel expenses will be reimbursed at state rates, with an initial expectation that permanent staff reside within 30 miles of their assigned facility, though this requirement has been somewhat relaxed. Contractors must provide professional liability insurance coverage of at least $1 million per occurrence and $3 million in aggregate. The contract implementation is contingent upon Budget Act appropriations, and contractors must comply with specific requirements including background checks, sexual harassment prevention policies, and confidentiality standards. While a specific contract value is not explicitly stated, the detailed staffing requirements suggest a substantial contract that would cover salaries and expenses for multiple specialized health information management professionals across several California developmental centers.