RFP, FRCC-17-05-W, Enterprise Resource Planning (ERP) System

Front Range Community College (FRCC) in Westminster, Colorado issued Request for Proposal (RFP) FRCC-17-05-W on November 7, 2016, seeking qualified vendors to provide an Enterprise Resource Planning (ERP) system designed specifically for FRCC Workforce Solutions. The procurement seeks a web-based course-management platform that supports unlimited online registration with customizable corporate portals, secure credit card payment processing, remote access for multiple user levels, contract and customized training management, grades and attendance tracking, student transcripts, and instructor class rosters. The system must enable data export to Microsoft programs, support branding through logo and image importation, and provide robust reporting capabilities. Key deliverables include initial program implementation, annual licensing fees, implementation training, software upgrades, upgrade feature training, credit card gateway services, server hosting, and ongoing technical support. The college anticipates 5-10 concurrent users with a maximum of approximately 34 total users across 14 staff members and 20 trainers, and projects managing approximately 2,367 unduplicated trainees annually generating combined revenue of $1,094,000. Proposals were due December 12, 2016 at 2:00 p.m., with a mandatory written inquiry deadline of November 23, 2016 at 4:00 p.m. and college responses due by December 2, 2016 at 5:00 p.m. The evaluation committee assessed proposals based on price (20 percent weight), experience and qualifications (20 percent), proposal quality (40 percent), and references (20 percent). All vendors were required to register with the Colorado Operations Resource Engine (CORE) prior to submission and submit one sealed electronic copy on USB drive or CD/DVD along with a signed cover page, completed W-9, reference contacts, detailed price sheet, and proof of insurance capability.

The RFP documents do not specify set-aside designations or restrictions limiting responses to disadvantaged or minority-owned enterprises. FRCC expressed a preference for cloud-based solutions but remained open to considering on-premise proposals, and indicated that integration with the college's existing Banner ERP system is beneficial but not mandatory and classified as a "nice-to-have" feature rather than a core requirement. The college requires the system to accept electronic vouchers in PDF format from Workforce Centers and desires state reporting customization capabilities for tracking Colorado 1st Training Grant program data, though these functionalities were also classified as nice-to-have features. Vendors were instructed to submit itemized pricing for the initial year and four subsequent years covering all applicable fees and costs. The contract would commence upon signing and extend through June 30, 2017, with the option to renew for four additional one-year terms at mutually agreeable rates for a maximum total award period of five years. The RFP documents do not disclose the total budget allocation or award value range for this procurement, as FRCC stated it researched general market rates for college model systems but declined to reveal its operating budget or the specific amount allocated for this ERP project.