RFP FRCC-15-21-B, Lighting upgrade Boulder County Campus

Front Range Community College (FRCC), a Colorado state institution, issued Request for Proposal FRCC-15-21-B for a lighting upgrade project at its Boulder County Campus located at 2190 Miller Drive in Longmont, Colorado. The project encompasses approximately 117,000 square feet across Buildings A (administration) and C (classroom), with work prioritized in three phases: replacing all T-12 lamps (first priority), installing new frog-eye emergency lights and replacing existing exit lights with new exit/frog-eye combinations (second priority), and replacing T-8 lamps (third priority). All work must utilize LED lamps in UL-listed assemblies with a minimum four-year lamp guarantee and occupancy sensors in designated areas, with a licensed lighting engineer certifying lumen levels in accordance with Illuminating Engineering Society standards. Vendors must provide two sets of operations and maintenance manuals upon completion and are responsible for submitting all rebate paperwork with the Platte Valley Power Authority's Lighten Up Rebate program in partnership with Longmont Power. A mandatory pre-proposal conference was held on February 24, 2015, written inquiries were due by March 6, 2015 at 4:00 PM with FRCC responses provided by March 13, 2015 at 5:00 PM, and sealed proposals were due on March 20, 2015 at 2:00 PM. The evaluation criteria weighted Price at 20 percent, Experience and Qualifications at 20 percent, Proposal Quality at 40 percent, and References at 20 percent, with vendors required to provide anticipated rebate amounts and calculate payback periods based on electrical utility savings.

The contract award covers the period from execution through June 30, 2015, with four optional one-year renewal terms at mutually agreeable rates for a maximum total contract term of five years, and all work must be performed during school breaks, evenings (4:00-11:00 PM), or weekends. Vendors must be registered with the State of Colorado CORE website prior to the proposal due date, provide certificates of insurance for general liability, workers' compensation, and automobile coverage, and comply with State of Colorado Contractors Agreement SC-6.21 and General Conditions SC-6.23, which cannot be modified. The RFP documentation does not identify an incumbent contractor or reference any set-aside designations for disadvantaged enterprises. Pre-approval from Chuck Finleon, the City of Longmont's Energy Programs Director (303-651-8707), is required before work commences. While no specific award value or budget range is provided in the RFP, historical data indicates that the Boulder County Campus electrical utility expenditures averaged over $119,000 annually during the 2012-2014 period, providing context for potential cost savings projections that vendors must include in their proposals.