RFP for Track & Tennis Court Renovations

Cheboygan Area Schools is seeking bids for two renovation projects involving track and tennis court facilities at their high school and intermediate school sites. The Request for Proposal (RFP) encompasses comprehensive renovations including removing existing tennis court surfaces and fencing, constructing a 6-inch versatile asphalt surface with acrylic coating, installing 400 feet of 10-foot high black chain link fence, and creating multiple tennis and pickleball courts. Sealed bids are due by 1:00 p.m. on Thursday, July 10, 2025, with a mandatory pre-bid meeting scheduled for Thursday, June 26, 2025 at 1:00 p.m. at the Cheboygan Area High School Athletic Field. Bidders must submit three copies of their proposal, including potential alternates, and provide a 5% bid security in the form of a certified bank check or bid bond. Evaluation criteria will extend beyond cost, considering factors such as equipment costs, maintenance agreements, specification conformity, delivery and installation timelines, service and warranty levels, and contractor credentials. Contractors must provide comprehensive documentation including service and financial references, business structure details, years in operation, annual gross volumes, and insurance information.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit two sworn and notarized statements: one disclosing familial relationships with school board members or the superintendent (per MCL 380.1267), and another affirming compliance with the Iran Economic Sanctions Act (MCL 129.311). Contractors must provide liability insurance with specific coverage limits and certify that their products are asbestos-free. The school district reserves the right to reject any and all bids and is not obligated to accept the lowest bid. While specific budget ranges are not explicitly stated in the documentation, the comprehensive nature of the renovation projects suggests a significant investment in upgrading athletic and recreational facilities. The district will make award decisions based on what best meets their operational needs, considering both financial and technical capabilities of the bidding contractors.