RFP for Track & Tennis Court Renovations

Cheboygan Area Schools is seeking sealed bids for two separate renovation projects: High School Athletic Field (Track) Renovations and Tennis Court Renovations located in Cheboygan, Michigan. The tennis court project specifically involves removing existing tennis court surfaces and fencing at the Cheboygan Intermediate School, constructing a new 6-inch versatile asphalt surface with acrylic coating, and installing 400 linear feet of 10-foot high black chain link fence to create multiple tennis and pickleball courts. A pre-bid meeting is scheduled for Thursday, June 26, 2025, at 1:00 p.m. at the Cheboygan Area High School Athletic Field, with sealed bids due by 1:00 p.m. on Tuesday, July 8, 2025. Bidders must submit three copies of their proposal and include a 5% bid security via certified bank check or bid bond. The evaluation criteria will comprehensively assess proposals based on equipment costs, maintenance agreements, specification conformity, delivery and installation timelines, service and warranty levels, bidder references, and total cost of ownership. Bidders are required to submit additional documentation including Familial Disclosure Affidavit, Iran Economic Sanctions Act Compliance Affidavit, service and financial references, and comprehensive insurance documentation.

The procurement appears open to qualified contractors without specific set-aside designations for disadvantaged enterprises. Bidders must demonstrate substantial insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. While no specific budget range is explicitly stated, the comprehensive nature of the project suggests a significant capital investment. Cheboygan Area Schools reserves the right to reject any or all bids and is not obligated to accept the lowest bid, indicating they will prioritize value and quality over price alone. Bidding documents are available electronically through Sitelogiq for the Athletic Fields and through the school district's Transportation, Maintenance, and Grounds Manager for the Tennis Courts. Contractors interested in bidding must carefully review all documentation and meet the stringent submission requirements, including providing sworn and notarized statements about familial relationships and compliance with economic sanctions. The school district aims to make awards in a manner deemed most beneficial to the owner, suggesting a holistic evaluation approach beyond simple cost comparison.