RFP for Third Party Substitute Employment, Payroll Services

Clintondale Community Schools issued a Request for Proposal on April 7, 2019, for third-party substitute employment and payroll services to support multiple job classifications within the school district located in Clinton Township, Michigan. The procurement seeks a qualified vendor to provide substitute staffing and comprehensive payroll processing services for teachers, instructional aides, clerical staff, custodial workers, childcare personnel, crossing guards, and coaching positions. The contract term spans two fiscal years from July 1, 2019, through June 30, 2021. Sealed proposals in triplicate must be submitted by April 30, 2019, at 10:00 a.m. to the district's administrative office at 35100 Little Mack, Clinton Township, MI 48035. Compensation structures vary by position: teacher substitutes receive $100 per day for full-day assignments and $50 per day for half-day assignments, with increases to the same rates for long-term assignments after three days; other hourly positions range from $9.45 per hour (clerical, custodial, instructional aide, library tech assistant, and noon aide) to $25.00 per hour maximum for mechanical positions; and coaching positions vary from $1,851 to $8,800. Vendors must submit a cost multiplier percentage to be applied to base rates, and all proposals must exclude allowances for state sales tax and federal excise tax. Questions regarding the RFP may be directed to Kris Trobaugh at trobaugk@clintondaleschools.net or Thomas Harrell, Business Manager, at harrellt@clintondaleschools.net, with RFP documents available as of April 11, 2019, at 10:00 a.m. No pre-bid conference will be held.

The RFP contains a specific restriction requiring all vendors to complete a certification stating they are not an "Iran Linked Business" as mandated under Michigan's Iran Economic Sanctions Act (2012 PA 517, MCL 129.311 et seq.). No incumbent vendors or existing contractors are identified in the procurement notice. Clintondale Community Schools expressly reserves the right to reject any or all proposals in whole or in part, providing the district with flexibility in its selection process. No specific award value or budget range is disclosed in the available documentation. The procurement does not indicate any set-aside designations for disadvantaged enterprises or minority-owned businesses, nor are there references to required integration with existing infrastructure or technology systems.