RFP for Safety and Security Film for Windows and Doors

Edwardsburg Public Schools issued a Request for Proposal for a Safety and Security Film Project to apply clear safety and security film to windows at its facility located at 69410 Section Street, Edwardsburg, Michigan. The project requires installation of 8 mil interior safety and security film and 7 mil exterior safety and security film manufactured by LLumar Safety-and-Security Films (CPFilms Inc.), with approximately 5,000 to 7,000 square feet of interior film and 300 to 500 square feet of exterior film. Bidders must submit sealed proposals by 1:00 p.m. on May 13, 2019, with proposals including pricing on a per-square-foot basis inclusive of all labor, materials, surface preparation, installation, cleaning, debris removal, and shipping charges. Required submission materials include a 5 percent bid bond, a notarized Affidavit of Bidder disclosing any familial relationships with school district personnel or board members, an Iran Economic Sanctions Act Certification, product data and samples, manufacturer qualification documentation, operation and maintenance data, warranty information, and references from at least five similar projects completed within the previous five years. The project timeline requires material delivery no earlier than July 1, 2019, with work to commence the week of July 1, 2019, and be completed by August 13, 2019. A site walk-through was available by appointment with Tony Koontz, Maintenance Director, prior to bid submission. The district reserved the right to accept or reject any or all bids and award to the lowest responsive and responsible bidder meeting functional requirements.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular business classifications or disadvantaged enterprises. Bidders must provide a certificate of insurance with general liability coverage of $1,000,000 and workers' compensation insurance, with the district listed as additional insured and certificate holder respectively, prior to work commencement. No incumbent vendors or existing technology integration requirements were identified in the procurement documents. The RFP governed by Michigan state law does not disclose a specific budget range or award value; however, the scope of work and material requirements suggest a substantial project. Hard copy bid submissions were required and directed to Anne Flautt, Chief Financial Officer. No questions deadline or pre-bid meeting date was specified in the available documentation.