Safety and Security Film RFP Edwardsburg final.pdf

Edwardsburg Public Schools Request for Proposal

Safety and Security Film Project

Sealed bids for the Edwardsburg Public Schools – Safety and Security Film Project, as described in the attached specifications, will be accepted until 1:00 p.m. Monday, May 13, 2019 when they will be opened publicly and read aloud. Proposal will only be accepted via hard copy (no faxes or email). Proposals will not be accepted after the time specified.

Bids must be submitted on the attached bid form and be signed by the bidder. Two (2) signed copies of the bid form should be mailed with the subject “Safety and Security Film RFP” and addressed to the attention of:

Anne Flautt Chief Financial Officer

Edwardsburg Public Schools 27145 U.S. 12

Edwardsburg, MI 49112

The Edwardsburg Public Schools Board of Education reserves the right to accept or reject any and/or all proposals or to accept the proposal that it finds, in its sole discretion, to be in the best interest of the school district.

A copy of the RFP will be available by email at aflautt@goeddies.com by April 18, 2019.

The district will be open and available for a walk-through by appointment only.

Appointments can be made or inquiries can be addressed by contacting Tony Koontz, Maintenance Director (269) 663-1079.

PROJECT LOCATION: Edwardsburg Public Schools, 69410 Section Street, Edwardsburg, MI 49112

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Standard Instructions to Bidders

1. Read, Review and Comply: It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within.

2. Receipt and Opening of Bids: Sealed bids will be accepted upon receipt in the Board of

Education Office, Edwardsburg Public Schools, 27145 U.S. 12, Edwardsburg, MI 49112 until the time indicated on the attached Invitation to Bid for the goods or services listed in the specifications and will be publicly opened and read aloud.

3. Form of Bid: Bids shall be submitted in an easy to read form with any exceptions, deviations or modifications to the published requirements clearly noted and explained.

4. Submission of Bids:

A) Envelopes containing bids shall be sealed and clearly marked on the outside of the envelope with the name and address of the bidder, the title of the project, and the date and time of the scheduled bid opening.

B) Any bid received after the scheduled opening time will not be accepted.

C) Any bidder may withdraw their bid response by written request at any time prior to the scheduled bid opening.

D) Telephonic or faxed bids will not be accepted and telephonic, telegraphic, or faxed amendments to bids or withdrawals will not be accepted under any circumstances.

E) Unless otherwise specified, no bid may be withdrawn, changed, or modified in any way for a period of ninety (90) calendar days from the date of the bid opening.

F) Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

G) Bids received prior to the time of bid opening will be securely kept unopened. No responsibility will attach to any officer or employee of the School District for the premature opening of a bid not properly addressed or identified.

H) If either a unit price or extended price is obviously in error, and the other is obviously correct, the incorrect price will be disregarded.

5. Taxes: Edwardsburg Public Schools is exempt from State and Federal taxes. However, property purchased by a contractor to be used in the construction, alteration, repair, or improvement of fixed property owned by the School District is taxable to the contractor.

Therefore, the price bid for contracts other than construction contracts must be exclusive of taxes and will be so construed. Construction contracts will be construed to include all applicable taxes unless the contract specifies otherwise.

6. Acceptance of Bids: Edwardsburg Public Schools will award to the lowest, responsive, responsible vendor that meets the functional requirements and needs expressed by the specifications. Receipt of a purchase order or properly executed contract covering the materials or services as described in the bid will indicate the award of bid and contract of purchase.

7. Right to Reject: Edwardsburg Public Schools reserves the right to accept or reject any or all bids, to waive irregularities or defects, to award on a split-order or lump-sum basis, and accept other than the low bid when deemed to be in the School District best interests. The School District reserves the right to increase or decrease quantities or modify conditions and

Safety and Security Film RFP Edwardsburg final.docx 3 specifications by mutual agreement with the selected supplier, both at the time of acceptance of this bid as so modified and subsequent thereto.

8. Delivery: Bids shall include all delivery charges with terms of Freight Prepay. Title shall not transfer to the School District until receipt.

9. Laws: The laws of the State of Michigan shall govern the rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

10. Affadavit of Bidder: All bids are required to be accompanied by a sworn and notarized Affidavit of Bidder disclosing any familial relationship that exists between the owner and school district personnel or Board members. Any bid that does not include the sworn and notarized Affidavit of Bidder will not be accepted (pursuant to MCL 380.1267(3) (d).

11. Disclosure: All of the information included in your bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. Independent Price Determination: By submission of this proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. References: References may be requested as a part of the solicitation or after the opening of bids. When requested they are to be furnished as called for. Failure to honor this request will cause the bidder to be subject to rejection.

14. Payment Discounts: Cash discounts may be considered in determining the successful bidder. If a cash discount is offered and accepted it will be considered earned if paid within 30 days after receipt of the correct invoice or acceptance of goods, whichever is later.

15. Indemnification: The contractor agrees to hold and save the school system, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials, supplies, or services covered by this contract.

16. Certificate of Insurance: Edwardsburg Public Schools requires all contractors to procure and maintain for the duration of any work performed, commercial general liability with Edwardsburg Public Schools listed as additional insured. The preferred limit for general liability is $ 1,000,000. Also required is workers’ compensation insurance with Edwardsburg Public Schools listed as certificate holder. Edwardsburg Public Schools, prior to the beginning of work for the district, must receive and accept your certificate of insurance.

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Safety and Security Film Project

Specifications:

Clear 8 mil safety and security interior film and 7 mil clear safety and security exterior film. Bid will need to be submitted on a price per square foot basis. Minimum square footage for the project is approximately 5,000 square feet, with a maximum of approximately 7,000 square feet.

Exterior film is estimated to be 300 - 500 square feet. The total square feet for the project will be determined during a required post-bid meeting with the selected vendor and will be dependent upon the price per square foot that is bid. Cost should include all costs associated with project including, but not limited to, film, adhesive, installation, etc.

DEFINITIONS:

A. Emissivity: The ability of a surface to absorb far-infrared heat and to reflect it. The lower the emissivity, the lower the far-infrared heat absorption and the greater the far-infrared heat reflectance.

B. Far-Infrared Heat: Heat radiated from objects at temperatures below 1300 degrees F such as heat radiated from: room objects, objects heated by the sun, or a home heating system. Far-infrared heat is different from near-infrared heat that is heat radiated from objects at highly elevated temperatures such as the sun.

C. Neutral Solar Films: Films that allow visible light to pass without distortion of color and that have equal visible light transmission properties at all wavelengths in the visible range from 380 to 780 nanometers.

D. Light to Solar Heat Gain Ratio: Ratio of visible light transmission to Solar Heat Gain Coefficient for a glazing system.

E. Solar Heat Gain Coefficient (SHGC): The fraction of incident solar radiation that actually passes through that window, including solar energy that is both directly transmitted and that which is absorbed and subsequently released inwardly by re-radiation and conduction.

SHGC is expressed as a number between 0 and 1. The lower a window’s SHGC, the less solar heat it transmits. This number is the mathematical complement of the Total Solar Energy Rejection (TSER) value: The sum of the TSER (in decimal form) of a glazing system and its SHGC value is 1; therefore, 1 - TSER = SHGC.

PERFORMANCE REQUIREMENTS:

A. Impact Resistance: Provide films that when applied to 1/8-inch annealed glass pass the impact test requirements of ANSI Z97.1 and CPSC 16 CFR 1201.

B. Peel Strength: >2720 (>6) when tested in accordance with ASTM D3330.

C. Puncture Strength: 156 when tested in accordance with ASTM D4830.

D. Surface Burning Characteristics: Provide films that have Class A ratings when tested in accordance with ASTM E84.

E. Tensile Properties: When measured in accordance with ASTM D882.

1. Minimum Tensile Strength of Film: 32,000 psi, average.

2. Minimum Elongation at Break: >100 percent.

3. Break Strength - Average Load: 266 lbs/in.

F. Ultraviolet Transmission: Provide safety-and-security films with UV absorbing materials that limit the weighted UV Transmission to less than 1.0 percent or less when measured according to ASTM E903.

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G. Provide safety-and-security films that do not have a masking sheet.

QUALITY ASSURANCE

A. Manufacturer Qualifications: A qualified manufacturer that has a minimum of 10 years of documented experience manufacturing safety-and-security films similar to be used for this project.

B. Installer Qualifications: A firm that is authorized by safety-and-security film manufacturer to install film in accordance with guidelines set forth by the manufacturer.

C. Source Limitations: Obtain each type of safety-and-security film from same manufacturer.

D. Pre installation conference at project site to discuss methods and procedures relating to installation and of the safety and security films.

SUBMITTALS - READ CAREFULLY FOR BID DOCUMENTATION INCLUSION:

A. Product Data: Submit for each product indicating:

1. Performance properties.

2. Preparation and installation instructions and recommendations.

3. Storage and handling recommendations.

B. Samples: Provide, one (1) sample, 12 inches square.

C. Qualification Data: Submit documentation indicating qualifications of safety-and-security film manufacturer.

D. Operation and Maintenance Data: Submit for safety-and-security control film to include in maintenance manuals.

E. Warranty: At project closeout, provide to Owner or Owners Representative an executed current copy of the manufacturer's standard limited warranty against manufacturing defect, outlining its terms, conditions, and exclusions from coverage.

F. A Bid Bond by a qualified surety authorized to do business in Michigan in the amount of five percent (5%) of the base bid shall accompany each proposal.

DELIVERY, STORAGE AND HANDLING:

A. Deliver, store and handle materials in manufacturer's protective packaging.

B. Store and protect materials according to manufacturer's written recommendations to prevent damage from condensation, temperature changes, direct exposure to sun, or other causes.

C. Dumpsters/trash removal is responsibility of awarded bidder. The District will not provide dumpster space for project debris.

MANUFACTURERS:

A. Basis-of-Design Product: The design for safety-and-security films is based on LLumar® Safety-and-Security Films manufactured by an Eastman Chemical Company business:

CPFilms Inc., 575 Maryville Centre Drive, St. Louis, Missouri 63141; Telephone: 800- 255-8627; Email address: commercialalerts@eastman.com; Web Site: www.llumar.com.

B. Substitutions will be considered, subject to compliance with requirements of this section.

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SAFETY AND SECURITY FILMS:

A. Safety-and-Security Film: LLumar® SCLSRPS8 Safety-and-Security Film with the following performance characteristics when applied to the interior surface of single-pane, 1/8-inch clear glass:

B.

% Total Solar Transmittance 81 % Total Solar Reflectance 9 % Total Solar Absorptance 10 % Visible Light Transmission 89 % Visible Light Reflection - Exterior 10 % Visible Light Reflection - Interior 10 Winter U-Value 1.07 Shading Coefficient 0.97 % Ultraviolet Ray Protection (280nm-380nm) 99 Emissivity 0.90 Solar Heat Gain Coefficient 0.84 % Total Solar Energy Rejected 16 Light-to-Solar Heat Gain Ratio 1.06 % Summer Solar Heat Reduction 2 % Winter Heat Loss Reduction -3 % Glare Reduction 1 Thickness without Liner 0.008 inches Film Color Clear

SAFETY-AND-SECURITY FILM ACCESSORIES

A. General: Provide accessories either manufactured by or acceptable to safety-and-security film manufacturer for application indicated, and with a proven record of compatibility with surfaces contacted in installation.

B. Adhesive: Pressure sensitive adhesive which is activated by pressure and water. It is characterized by its permanently tacky nature and its installation ease. Protect adhesive from contamination by applying a release liner that will be removed and discarded at installation.

C. Cleaners, Primers, and Sealers: Types recommended by safety-and-security film manufacturer.

Execution of Awarded Bid:

EXAMINATION:

A. Examine substrates for compliance with requirements and for conditions affecting performance of safety-and-security film including glass that is broken, chipped, cracked, abraded, or damaged in any way.

B. Proceed with installation only after unsatisfactory conditions have been corrected.

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PREPARATION:

A. Comply with manufacturer’s written instructions for surface preparation.

B. Clean substrates thoroughly prior to installation.

C. Prepare substrates using methods recommended by film manufacturer to achieve the best results for the substrate under project conditions.

D. Protect window frames and surrounding surfaces to prevent damage during installation.

INSTALLATION:

A. Install in accordance with manufacturer’s written instructions.

B. Install with no gaps or overlaps.

C. If seamed, make seams non-overlapping.

D. Do not remove release liner from film until just before each piece of film is cut and ready for installation.

E. Custom cut to the glass with neat, square corners and edges to within 1/8-inch of the window frame.

F. Remove air bubbles, blisters, and other defects. Be careful to remove “fingers” to eliminate any contamination or excess water pockets. It is crucial to remove as much water as possible during installation.

ANCHORING OR ATTACHMENT:

A. Film to frame attachment system

1. Dow Corning 995 Silicone Structural Sealant (or equivalent substitute). Apply wet glaze attachment to all four sides of the frame.

2. Supply reference list of five schools where you have completed a wet glaze or mechanical type attachment system.

FIELD QUALITY CONTROL:

A. After installation, view film from a distance of 10 feet against a bright uniform sky or background. Film shall appear uniform in appearance with no visible streaks, wrinkles, banding, thin spots or pinholes.

B. If installed film does not meet these criteria, remove and replace with new film.

CLEANING AND PROTECTION:

A. Remove excess mounting solution at finished seams, perimeter edges, and adjacent surfaces.

B. Use cleaning methods recommended by safety-and-security film manufacturer.

C. Replace films that cannot be cleaned.

D. Protect installed products until completion of project.

E. Touch-up, repair or replace damaged products before Substantial Completion.

MISCELLANEOUS:

A: Materials will not be allowed to be delivered to the job site until July 1, 2019.

B: Job will start week of July 1, 2019 and must be completed by August 13, 2019.

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Safety and Security Film Project

Bid Sheet Due May 13, 2019 1:00 p.m. EST.

Having read the specifications for the project, and having inspected the project site and verified the field conditions affecting and governing construction conditions, the undersigned hereby proposes to furnish all labor and materials to perform the specified work.

Please note that the bid price needs to include the following: Preparation of surfaces, price per square foot of material, installation, cleaning/protection, any removal of debris from the project, and any application shipping charges.

BIDDERS NAME: _______________________________________________________

LEGAL ADDRESS: ______________________________________________________

TELEPHONE: (_______) __________________

FAX NUMBER: (_______) __________________

Contact Person: _____________________________________

Bid price (Exterior product per square foot inclusive of all costs) . . . $_____________ ________

Bid price (Interior product per square foot inclusive of all costs) . . . $_____________________

The following items are attached to this bid:

_____ Familial Relationship Disclosure _____ Iran Economic Sanctions Act Certification _____ References _____ Bid Bond _____ Product Data as detailed in the Submittal Section _____ Samples as detailed in the Submittal Section _____ Qualification Data as detailed in the Submittal Section _____ Operation and Maintenance Data as detailed in the Submittal Section _____ Warranty as detailed in the Submittal Section

Signer below is an Officer or Director and is authorized to obligate the company in contractual agreements.

AUTHORIZED SIGNITURE______________________________________________________

PRINTED NAME AND TITLE____________________________________________________

DATE____________________________________

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Familial Relationship Disclosure

I/We, the undersigned, HAVE NO FAMILIAL RELATIONSHIP with the Superintendent or any member of the Board of Education of the EDWARDSBURG PUBLIC SCHOOLS

OR

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor By Title Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, ____________ State.

My commission expires: ______________________________________

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IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I, __________________________ of ____________ ______________, am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of providing safety and security film for Edwardsburg Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

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Bidder’s Name: ____________________________________________

References List references for similar services provide for at least five (5) clients in the past five (5) years.

Organization Name:

Contact: Phone:

Project/Description:

Organization Name: