RFP for Purchase and Installation of Walk-in Cooler/Freezer

Midland Public Schools issued a Request for Proposal for the purchase and installation of a walk-in cooler/freezer combination unit at H.H. Dow High School located in Macomb County, Michigan. The procurement requires bidders to supply and install one Master-Bilt 4" Urethane Foam Walk-In Cooler/Freezer Combination measuring 20 feet long by 9 feet wide by 8 feet 6 5/8 inches high, featuring two separate compartments—a cooler maintained at 35°F and a freezer at -10°F—both equipped with floors, swing doors, refrigeration systems with dual condensing units (1HP and 3HP), evaporators, wall overlays, aluminum flooring, and LED lighting with digital thermometers. The project scope includes removal and disposal of the existing walk-in cooler/freezer unit, with all labor, materials, equipment, freight, delivery, and installation costs to be submitted as a single total project price. Sealed bids were due by 2:00 p.m. on March 12, 2021, with work scheduled to commence on June 1, 2021 and be completed by June 18, 2021; installation must occur during non-disruptive hours to maintain the educational environment. Bidders were required to conduct site inspections by appointment prior to proposal submission, and a bid security of five percent of the Base Bid in the form of a bid bond, cashier's check, or money order was mandatory. All bids remained firm for 180 days from the bid opening date.

The RFP did not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or minority-owned businesses; however, contractors were required to submit Iran Economic Sanctions Act Certification and Familial Relationship Disclosure forms with their proposals. Contractors bear responsibility for obtaining all required state and local permits and must comply with MIOSHA regulations. Comprehensive insurance coverage was mandated, including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Excess Liability of $5,000,000 per occurrence and $10,000,000 aggregate, a $50,000 Fidelity/Employee Dishonesty Bond, Automobile Liability of $1,000,000, and Workers' Compensation with statutory coverage. No incumbent vendors or existing technology integration requirements were identified in the procurement documents. Midland Public Schools, as a tax-exempt entity, reserves the right to reject any or all bids or award the contract to other than the low bidder; the specific award value or budget range was not disclosed in the available documentation.