RFP - Walk-In Cooler_Freezer Combination- HH Dow High School.pdf

Midland Public Schools RFP Specifications for:

“Purchase and installation of Walk-In Cooler/Freezer Combination at H.H. Dow High School”

SCOPE:

1. The Successful Bidder shall provide the following at each location specified:

(1) 20’ 0” long, 9” 0” wide, 8’ 6 5/8” high, Master-Bilt 4” Urethane Foam Walk-In, NSF Construction, UL Listed per File R-8058. Cooler/Freezer Combination (2 compartments);

Cooler 35F. With Floor, Freezer -10F, With Floor With (1) 36” Wide Interior Floor Ramp.

Site Accessories

(1) 177618X000 Set (87) SQF Wall Overlay; 1/8” Diamond Aluminum; Shipped Loose and Field Installed.

Swing Doors

(1) DLC36094XX/177618/01 36” x 78” LH Hinged, Low Temp, ColdSeal Max Door With 115v Digital Thermometer (800-11212), 3” Pressure Relief Port, Combo Light Switch/Thermometer, 14 watt LED Light Fixture (23-01953), (3) K-1248 Spring-Loaded Cam-Lift Hinges, K-091C Handle/Strike/Release, K-1094 Door Closer, 36” High 1/8” Diamond Aluminum Kickplate on Both Sides of Door & Frame.

(1) DLC36098XX/177618/02 36” x 78” LH Hinged, Medium Temp, ColdSeal Max Door With 115v Digital Thermometer (800-11212), Combo Light Switch/ Thermometer, 14 watt LED Light Fixture (23-01953), (3) K-1248 Spring-Loaded Cam-Lift Hinges, K-091C Handle/Strike/Release, K-1094 Door Closer, 36” High 1/8” Diamond Aluminum Kickplate on Both Sides of Door & Frame, Int Ramp Threshold.

Refrigeration Systems

(1) MHMD010AC 1HP Cond Unit 208-230/60/3 R-448A/R-449A, Outdoor Unit, Medium Temp 35F, 8257 BTUH System Capacity. With Mounted Timer. With Hermetic Compressor. Sized for 100F. Temperature at Condenser. 22” (L) 27” (W) 18” (H) Base: M1 @ 180#. MCA:

19, MOP: 20, RLA: 5, LRA: 36. Connections - Liquid: 0.375”, Suction: 0.875”.

(1) MSLD030AC 3HP Cond Unit 208-230/60/3 R-448A/R-449A, Outdoor Unit, Scroll Compressor, Low Temp -10F, 8633 BTUH System Capacity.

With Mounted Timer. Sized for 100 F. Temperature at Conden-ser. 30” (L) 31” (W) 26” (H) Base: M3 @ 250#. MCA: 25, MOP:

30, RLA 9, LRA: 77. Connections - Liquid: 0.375”, Suction: 0.875”.

(1) E1MD0085A-TA2 Evap 115/60/1 R-448A/R-449A, Air Defrost Mtd TXV/Temp Ctrl/ Sol, Medium Temp 35F., 8500 BTUH Evaporator Capacity. 44”

(L) 16” (W) 17” (H) @ 52#. Fan Amps: 1.6.

(1) E1LD0088B-TE2 Evap 208-230/60/1 R-448A/R-449A, Elec Defrost Mtd TXV/Temp Ctrl/Sol, Low Temp -10F., 8800 BTUH Evaporator Capacity, 44”

(L) 16” (W) 17” (H) @55#. Fan Amps: 1.0 Defrost Amps: 9.8.

Please list all applicable warranties.

Finishes 26 ga. Stucco Embossed Coated Steel – Interior wall, Exterior wall, Interior ceiling, Exterior ceiling, Exterior floor.

1/8” Diamond Aluminum – Interior Floor.

Include freight, delivery and installation Include removal and disposal of existing walk-in cooler/freezer

2. The Successful Bidder shall provide all labor, materials, equipment and on-site supervisory oversight necessary for the installation.

3. All buildings and furnishings shall be protected by the Successful Bidder from damage which might be done or caused by work performed. Any damage caused directly or indirectly by the Successful Bidder’s agents or suppliers shall be repaired and/or replaced at the expense of the Successful Bidder by methods approved by Midland Public Schools to restore the damaged area(s) to its pre-installation conditions. Midland Public Schools shall deem such repairs acceptable only after inspection and approval.

4. All new materials shall be asbestos free and installed in accordance with the appropriate manufacturer’s recommendations.

5. All debris must be removed from the building daily and hauled away after project is complete.

6. The district will have a dumpster onsite for use by the successful contractor.

7. The work will begin June 1, 2021 and be completed by June 18, 2021. Installation is to be completed during days/hours not disruptive to the educational setting.

Bidders Qualifications:

All work under the contact shall be performed by skilled workers in accordance with applicable

Federal, State and local governing codes. The Successful Bidder shall be responsible at all times for the work and actions of its employees.

Bid Security:

A Bid Security by a qualified surety authorized to do business in Michigan in the amount of five percent (5%) of the Base Bid shall accompany each proposal or proposal combination.

The Bid Security may be in the form of a Bid Bond, Cashier’s Check, or Money Order.

Personal checks are not acceptable.

Safety:

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to-Know.

Fines for MIOSHA Violations:

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the District for these.

Permits:

The contractor is required to obtain and pay for any required permits both state and local.

Insurance Requirements:

The Contractor will provide the District with the required insurance certificates before the

Contractor is awarded the contract. These certificates of insurance shall be submitted to the

District’s Maintenance Department. Once contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits

Commercial General Liability Minimum Limits

Fire Damage $100,000

Medical Expenses $10,000

Personal & Adv. Injury

Each Occurrence $1,000,000

Aggregate $2,000,000

Products - Comp/Op Agg. $1,000,000

Property Damage

Each Occurrence $1,000,000

Aggregate $2,000,000

Excess Liability (Umbrella)

Each Occurrence $5,000,000

Aggregate $10,000,000

Fidelity/Employee Dishonesty Bond $50,000

Automobile Liability (Including Hired & Non-Owned)

Personal Injury/Bodily Injury

Each Occurrence $1,000,000

Or Combined Single Limit $1,000,000

Property Damage

Each Occurrence $500,000

The Contractor must also provide all of its employees working on this contract with Workers’

Compensation insurance. The District will not be responsible for any job related injuries to the

Contractor’s employees. Contractor will provide the District with proof of insurance with at least the following coverage limits:

Minimum Limits:

Coverage A Statutory

Coverage B as follows:

Each Accident $500,000

Disease - Policy Limit $1,000,000

Disease - Each Employee $500,000

Bid Information:

Sealed bids will be accepted until 2:00 P.M. local time on March 12, 2021 at which time bids will be opened and read aloud for presentation to the Board of Education at their next regularly scheduled meeting. No oral, telephonic or facsimile proposals will be considered.

No proposals will be considered after time of closing of bids other than an act of God, determined by the district.

Owners Rights:

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids shall be firm for one hundred eighty days (180) from the date of the bid opening.

All bids must include a signed “Iran Economic Sanctions Act Certification” and a “Familial

Relationship Disclosure” form (enclosed with documents).

All bids must be submitted on the attached bid form and signed by the bidder. Two

(2) copies of the bid form should be addressed to the attention of:

Lori Holderby

Director of Fiscal Services

Midland Public Schools

600 East Carpenter Street

Midland, Michigan 48640

“HH Dow Walk-In Cooler/Freezer Bid”

One (1) copy of the bid form should be retained for your files. Questions should be referred to John E. McClelland III, Manager of Fiscal Services, in writing only at mcclellandje1@midlandps.org.

Work Timeline:

The work will begin June 1, 2021 and be completed by June 18, 2021. Installation is to be completed during days/hours not disruptive to the educational setting.

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted.

mailto:mcclellandje1@midlandps.org

3. The only bids accepted will be hard copy paper bids.

4. No bid may be withdrawn, changed or modified in any way for a period of one hundred eighty (180) calendar days from date of bid opening.

5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal.

7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools is exempt from state and federal taxes.

9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.

10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the Freedom of Information

Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The bidder agrees to hold and save Midland Public Schools, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, actin, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.

14. The contractor shall provide items of a minor nature, not specifically noted in these specification, so as to provide a complete, operable and Owner acceptable service.

15. Contractors are required to comply with the Safety Rules and Accident Prevention plan. The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the

District.

16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.

17. It is the responsibility of the contractor/bidder to field verify all existing field conditions. Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.

18. The sites are available for your inspections by appointment.

Midland Public Schools Bid Form

HH Dow Walk-In Cooler/Freezer Bid

Total Project Pricing to Include Labor and Materials: ________________________

Please Describe Scope of Work to Include Time Frame of Work:

Company: _________________________________

Title: _________________________________

Email: _________________________________

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP:

Signature:

Iran Economic Sanctions Act Certification

I am the ____________ (insert title) of _________________________ (insert bidder company name), or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of a walk-in cooler/freezer to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic

Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature: _________________________

Affidavit of Bidder

Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the

“Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any

School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1

The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School

Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER:

By:

Its:

Affidavit of Bidder

Familial Relationships Form

The undersigned, the owner or authorized officer of ________________________ (the

“Bidder”), pursuant to the familial disclosure requirement provided in the

__________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of _________________________________, and any member of the Board of Education of the School District or the Superintendent of the School

District.

List any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2021, by

, Notary Public

______________ County, Michigan

My Commission Expires: ___________

Acting in the County of: ___________