RFP for Medical Services at MI Veteran Homes Chesterfield

The State of Michigan Department of Technology, Management and Budget is issuing Request for Proposal No. 260000001453 for Medical Services at Michigan Veteran Homes at Chesterfield Township (MVHCT), located in Macomb County. This procurement seeks comprehensive onsite physician services to support up to 128 members currently licensed at the facility. The contractor must provide medical directorship (minimum 30 hours per month), physician services (360 hours annually), physician on-call services (160 hours), and nurse practitioner and extender services (7,040 hours). Required deliverables include coordination of comprehensive regulatory visits, establishment of total care programs, evaluation of member conditions, development and review of medical regimens, medication review and monitoring, interdisciplinary care team participation, and comprehensive documentation in compliance with all applicable federal and state laws, Medicare and Medicaid requirements, and CMS certifications. The contractor must maintain a visitation schedule with minimum frequency of once every 30 days for the first 90 days after admission and at least once every 60 days thereafter, provide 24/7 availability with customer service availability from 8:00 a.m. to 5:00 p.m. EST, and maintain comprehensive CMS reporting capabilities including Payroll Based Journal reporting. Proposals must be submitted electronically through the SIGMA VSS system in modifiable native formats by 3:00 p.m. Eastern on Monday, April 6, 2026. Written questions must be submitted by 3:00 p.m. Eastern on Thursday, March 26, 2026, with answers posted by Tuesday, March 31, 2026. Evaluation will be based on technical criteria weighted as follows: Product Quality (50 points), Service Capabilities (25 points), and Vendor Questions Worksheet responses (25 points), with proposals receiving 80 or more technical points advancing to pricing evaluation. The anticipated contract begin date is Wednesday, July 1, 2026.

The State will award the contract to the responsive and responsible bidder offering the best value, with consideration given to qualified disabled veteran-owned and service-disabled veteran-owned business status. No incumbent contractors or existing integration requirements are identified in the solicitation materials. The contractor is responsible for all personnel compensation, withholding taxes, payroll taxes, unemployment insurance, workers' compensation insurance, and disability benefits. The contract will run for three years from July 1, 2026, through June 30, 2029, with an option for up to three additional one-year renewal periods at the State's discretion. Pricing must be firm for the entire contract length, with any adjustments based on documented changes in contractor costs subject to mutual negotiation following a 30-day review period; overtime, holiday pay, and travel expenses will not be reimbursed. Specific budget or award values are not disclosed in the solicitation materials, though the contractor must provide hourly rates for each service category with calculations for annual totals and three-year contract totals on Schedule B. Comprehensive insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Umbrella or Excess Liability ($5,000,000), Automobile Liability ($1,000,000 per accident), Workers' Compensation, Employers Liability ($500,000 each accident), and Medical Malpractice Insurance ($600,000 or $3,000,000 annual aggregate). Liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities.