RFP for JD17 Fiscal Agent

The Colorado Department of Human Services is soliciting proposals for a fiscal agent for Judicial District 17 under the RFP for JD17 Fiscal Agent, with proposals due December 10, 2026. The opportunity covers Pueblo County, Colorado, and was posted November 2, 2026.

The fiscal agent manages financial operations, grant administration, and compliance reporting for JD17 programs and initiatives. The work operates under Colorado Senate Bill 94 juvenile-services statutes, which allocate appropriations to judicial districts by formula under section 19-2-212, weighing population, offense incidence, and potential federal Title IV-E reimbursements. The contractor must maintain double-entry, GAAP-compliant accounting; submit monthly billings (twice-monthly optional) in DYS-approved formats; and implement time-keeping and cost-allocation systems across cost centers. Contractors receiving $400,000 or more in state funds must obtain annual independent audits, due to DYS within six months of fiscal year-end, with corrective action plans within four months of any deficiency. Prior written DYS approval is required for budget changes exceeding 10 percent between categories.

The contractor will also handle protected health information under a HIPAA business associate agreement, which requires FIPS-compliant encryption for transmissions over insecure channels, annual third-party security assessments acceptable to the State, immediate breach notification, and PHI-related insurance coverage. The agreement prohibits use or disclosure of State PHI outside United States borders without written authorization, and subcontractors handling PHI must sign identical agreements.

The estimated total contract value is $1.39 million. Pricing is based on proposed costs for fiscal agent services, and sample contract terms tie payment to performance metrics and deliverables. The contract term and renewal options depend on successful performance and continued funding, and the contract is governed by Colorado state law. Evaluation criteria focus on organizational capacity, financial management expertise, and relevant experience.