RFP for Door Access

This is a Request for Bids (RFB) issued by Brandon School District in Ortonville, Michigan, for comprehensive door access control system upgrades across multiple district facilities. The procurement encompasses hardware replacement, software migration from legacy S2 systems, badge production equipment provision, and complete installation with training services at Brandon High School (including retrofitting badge access on approximately 135 new doors), Brandon Middle School, Harvey-Swanson Elementary, Oakwood Elementary, and the Transportation Office. Bidders must submit separate line-item pricing detailing all project components with unit costs and labor costs on the Bid Pricing Form as not-to-exceed amounts that are inclusive of labor, materials, equipment, warranties, delivery, installation, fees, permits, and overhead, with sales tax separately identified if applicable. The RFB was posted on May 19, 2026, with optional building walk-throughs available on May 26-27, 2026, at 2:30 p.m., written clarification requests due by 5:00 p.m. on May 27, 2026, sealed bids due by 1:00 p.m. on June 2, 2026, at the District's administrative offices, and bid opening occurring virtually via Google Meet at approximately 1:05 p.m. on June 2, 2026, with anticipated contract award on June 14, 2026, and work completion required by August 15, 2026. Vendors must be qualified to provide comprehensive door access control system installation and training, carry workers' compensation insurance, automobile liability insurance ($1,000,000 per accident), commercial liability insurance ($1,000,000 occurrence/$2,000,000 general aggregate), and umbrella liability insurance ($1,000,000 minimum), and must not be listed on the Federal Debarment list. The School District will evaluate bids based on factors beyond low price, including delivery/completion time, quality, past performance, and financial stability, and reserves the right to reject any or all bids.

This project is funded in part by a United States Department of Justice Community Oriented Policing Services (COPS) grant, which requires compliance with prevailing wage requirements under the Davis-Bacon Act (40 U.S.C. 3141 et seq.), thereby restricting bidders to those capable of meeting federal prevailing wage obligations for skilled trades and labor classifications in Berrien County, Michigan. All work must comply with local, state, and federal laws, including equal employment opportunity requirements. A bid bond or certified check in the amount of five percent of the total bid amount is required as a condition for consideration, and the successful vendor must furnish performance and payment bonds equal to 100 percent of the contract price. The project requires integration with existing infrastructure at multiple school facilities and migration from the legacy S2 access control system. Bids must remain irrevocable for 60 calendar days following the due date of June 2, 2026. While specific budget ranges are not disclosed in the RFB materials, the procurement includes all materials, equipment, labor, warranties, and installation services necessary to complete the door access control system upgrades district-wide by August 15, 2026.