Brandon - RFB For Door Access Control Upgrades (2026)(287426843.1) (1).pdf

© 2026

REQUEST FOR BIDS

FOR

DOOR ACCESS CONTROL UPGRADES

BRANDON SCHOOL DISTRICT

1025 S. Ortonville Road

Ortonville, Michigan 48462

INFORMATION TO BIDDERS

1. PURPOSE OF RFB

Brandon School District (the “School District”) is issuing this Request For Bids For Door Access Control Upgrades (the “RFB”) to solicit Bids from qualified vendors to replace and upgrade components of its door access control systems and equipment. The desired upgrades will address all buildings throughout the School District.

2. RFB TIMELINE

The School District’s anticipated timeline for its selection process is:

Issuance of this RFB May 19, 2026 Optional Building Walk-Throughs (See Section 7.B. below) 2:30 p.m. – May 26 & 27, 2026 Deadline for Written Requests For Clarifications 5:00 p.m. – May 27, 2026 DUE DATE FOR BIDS 1:00 P.M. – June 2, 2026 School District’s Award of the Contract, if any June 14, 2026 Commencement of Work June, 2026 Delivery and Installation Deadline August 15, 2026 PLEASE NOTE: The School District reserves the right, in its sole and absolute discretion, to make modifications to the RFB timeline set forth above as it determines to be in its best interest.

3. BID SUBMISSION AND DEADLINE

A. All Bids are due on or before 1:00 p.m., local time, on June 2, 2026 (the “Due Date”) at 1025 S.

Ortonville Road, Ortonville, Michigan 48462.

B. Bids shall be sealed and delivered in an opaque envelope (or equivalent) and be marked as follows:

SEALED BID ENCLOSED

BRANDON SCHOOL DISTRICT

RFB for Door Access Control Upgrades [Vendor’s Name]

[Vendor’s Address] [Vendor’s Telephone Number]

C. All Bids shall be delivered to the School District as follows:

BRANDON SCHOOL DISTRICT

Attention: Thomas Bezak 1025 S. Ortonville Road

Ortonville, Michigan 48462

D. All Bids must be received by the School District by the Due Date and time set forth above. Each Bidder is responsible for submission of its Bid. Bids or Bid revisions received after the Due Date and time specified above will not be accepted or considered. The School District is not liable for any delivery or postal delays. All Bids received after the Due Date will be unopened and made available to the respective Bidder for pick-up, at their sole cost and expense for a period of two (2) weeks.

E. Each Bid must be an original and hard copy and signed by an authorized member of the Bidder.

This member should be the highest-ranking officer at the local level. NO ORAL, FAX or E- MAILED Bids will be accepted.

F. At approximately 1:05 p.m. on June 2, 2026, the School District will acknowledge receipt of and open all timely submitted Bids publicly. The bid opening will be Virtual Meeting utilizing Google Meet at the below login information. No immediate decision will be rendered.

Video call link: https://meet.google.com/ems-bgjh-omq

Or dial: (US) +1 512-829-7627 PIN: 348 891 584#

G. The School District intends to communicate with Bidders via e-mail (e.g., RFB clarifications and addenda). Except for the delivery of the Bid itself, references in this RFB to “written” form of communications include e-mail.

H. From the issue date of this RFB until a Bidder (Vendor) is selected and the selection announced, a prospective Bidder shall not communicate about the subject of this RFB or a Bidder’s Bid with the School District, its Board of Education, or any individual member, administrators, faculty, staff, students or employees, except for additional Requests For Clarification in accordance with Paragraph 7.A. below, or as otherwise required by applicable law.

I. If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School District’s website and all addenda shall become a part of this RFB. Each Bidder must in its Bid, to avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of, any addendum shall not relieve the Bidder of the responsibility for complying with the terms thereof.

J. Each Bidder by submitting its Bid releases the School District from any and all claims arising out of, and related to, this RFB process and selection of a Vendor.

K. A recipient of this RFB is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Bid, or otherwise responding to this RFB, or any negotiations incidental to its Bid or this RFB.

L. All Bids submitted shall not be withdrawn and shall be irrevocable for a minimum period of sixty

(60) calendar days following the Due Date for receipt of Bids set forth above.

M. The Bidder, by making his/her Bid, represents that he/she has read and this RFB and that his/her Bid is made in accordance therewith.

N. Bid Bond. All Bidders must include “bid security” in the form of a bid bond from a qualified surety, a certified check or a cashier’s check in the amount of five (5) percent of the Bidder’s total bid amount as a condition for consideration of award. Bid bonds shall be duly executed by the Bidder as principal and having as surety thereon, a company authorized to execute such in the State of Michigan. All Sureties must be listed in the Department of Treasury’s Circular 570. The bid bond shall pledge that the Bidder, with the understanding that if their bid is accepted, will enter into the contract with the School District for the project, work and services stated in their bid and will furnish bonds covering the faithful performance of the contract and the payment of all obligations arising thereunder. The attorney who signs the surety bond must file with the bond, a certified and effectively dated copy of the power of attorney. Bid securities will be returned to the successful Bidder after a contract has been executed, and acceptance of required bonds and insurance is made. The bid security of Bidders not under consideration for award of the contract will be returned by the School District in a timely manner. The bid security of all Bidders may be retained until a contract is awarded. The bid security obligees shall be the School District and shall become its property in the event that the Bidder fails, within fifteen (15) days of notice of award, to execute the contract, deliver the performance and payment bonds, and send the required certificates of insurance. The bid security shall be forfeited to the School District as liquidated damages, not as a penalty.

4. QUALIFICATION OF BIDDER

A. The School District reserves the right to request qualifications and/or additional information from any Bidder before issuing documents, receiving Bids or awarding the Contract.

https://meet.google.com/ems-bgjh-omq

B. Each Bidder shall complete the sworn and notarized Familial Disclosure Affidavit included as ATTACHMENT C to this RFB.

C. Each Bidder shall complete the notarized Iran Linked Business Affidavit included as ATTACHMENT D to this RFB.

D. The selected Bidder (also referred to herein as the “Vendor”) shall require all of its subcontractors, insurance agents, and materials suppliers (payees) to comply with the provisions of this RFB and the Contract Documents by insertion of the requirements hereof in a written contract agreement between Vendor and payee. Failure to obtain such written contracts which include such provisions shall be reason to exclude some or all of the related payees' costs from amount payable to Vendor pursuant to the contract.

E. To be considered for award, a Bidder shall not be on the Federal Debarment list.

5. OVERVIEW OF CURRENT SYSTEM AND DESIRED SPECIFICATIONS AND SAMPLES

A. The District intends to retrofit badge access on up to 150 lock-and-key doors at Brandon High School. These doors include classroom doors, hallway doors, exterior doors, janitorial doors, office doors, and additional doors to be determined. Existing door controls at the following facilities must also be updated:

1. Brandon Middle School

2. Harvey-Swanson

3. Oakwood

4. Transportation Office

The desired completion date for the project is: August 15, 2026.

The District’s current door control system must be replaced or upgraded so that all buildings operate on the same management system. All District buildings are connected via a fiber

LAN/WAN.

B. An overview of the School District’s specifications for the desired door access control components, upgrades, installation and other requirements for the Bids are set forth in ATTACHMENT A of this RFB (the “Specifications”). Bidder must carefully review the Specifications as detailed information is included in the Specifications regarding the manner Bidders are to submit Bids in response to this RFB.

C. The School District will provide photographs and other documentation of examples of the locations, doors, and door hardware so that Bidders may review these as part of their analysis and Bid. In order to receive access to the photographs, a Bidder must send an email to tbezak@brandon.k12.mi.us (Subject Line: Request for Photographs – RFB for Door Access Controls) to request access to the photographs and a link to access the photographs will be provided. The timeframe to access the photographs may be limited so prompt review is encouraged.

D. The successful bidder shall provide a complete turnkey solution and shall be responsible for all items necessary for proper operation, whether expressly stated or reasonably implied. The Bidder shall, at a minimum:

1. Verify field conditions

2. Confirm hardware compatibility

3. Coordinate migration from the existing S2 environment

4. Minimize disruption to District operations

5. Provide programming, testing, and commissioning

6. Provide administrator training

7. Deliver required documentation, manuals, credentials, warranties, and closeout materials

E. It is the School District’s intent that this RFB to encourage and permit competition. Accordingly, the use of any patent, proprietary name or manufacturer’s name is for demonstrative purposes only mailto:tbezak@brandon.k12.mi.us and is not intended to curtail competition. Whenever any of the Specifications, materials or products requested in this RFB are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. Any Bidder desiring to use any materials or construction practices as a substitute must also submit satisfactory proof in a separate letter attached to its Bid that the proposed substitute is of equal or better quality than the construction and/or material(s), etc., specified. The School District, in its sole and absolute discretion, shall have the right to determine if the proposed equivalent products/brands submitted by Bidder meet the specifications contained in this RFB and possess equivalent and/or better qualities.

F. It shall be the Bidder’s responsibility to advise the School District in writing if any language, requirements, scope, specifications, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFB to a single source. Such notification shall be received by the School District no later than five (5) days prior to the Due Date set for acceptance of Bids.

G. If only one Bid is received in response to this RFB, a detailed cost proposal may be requested of the single Bidder. A cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable.

6. METHOD OF BIDDING & BID REQUIREMENTS

This outlines the information that must be provided by each Bidder and the required format for its Bid.

Any Bid not providing the required information, or not conforming to the format specified, may be disqualified on that basis. Bids must: (i) demonstrate an understanding of the scope of the security system and related components functionality requested in accordance with the Specifications; (ii) demonstrate the ability to supply and install the door access controls and related components and complete all installation, integration and training set forth in this RFB; and (iii) include all necessary information to enable the School District to thoroughly evaluate each Bidder’s overall experience, expertise, qualifications and ability to deliver and install the products in accordance with the requirements and obligations of this RFB and the Contract. Each Bid shall also include any other information or explanations that the Bidder feels is/are significant with respect to the School District making an informed decision relative to its Bid.

Additionally, each Bid must include, at a minimum, the following:

A. A cover letter or other summary with background information regarding the Bidder, including experience and years in service with the installation of the security system and related components specified/proposed.

B. All proposed warranty documents for the installation and the security system and related components supplied.

C. All proposed contract documents.

D. A proposed project schedule detailing all project milestones and

E. A completed Bid Pricing Form provided as ATTACHMENT B.

F. A completed Familial Disclosure Affidavit provided as ATTACHMENT C.

G. A completed Iran Linked Business Affidavit of provided as ATTACHMENT D.

7. DISCREPANCIES, OMISSIONS OR INTERPRETATIONS

A. Bidder shall promptly notify the School District of any ambiguity, inconsistency, or errors that they may discover upon examination of the RFB and accompanying documents. Prospective Bidders may request that the School District clarify information contained in this RFB. All such requests must be made in writing via email. The School District will attempt to provide a written response to all written Requests For Clarification within three (3) business days after the receipt of such request. The School District will not respond to any Request For Clarification received after 5:00 p.m. on May 27, 2026. All Requests For Clarifications must emailed to tbezak@brandon.k12.mi.us (Subject Line: Request for Clarification – RFB for Door Access

Controls). No response will be made to any oral questions. All questions and answers will be posted on the School District’s website. It is each Bidder’s responsibility to check the School District’s website prior to the RFB Due Date to ensure that it has received all of the information, including, but not limited to, all Addenda to this RFB.

B. The School District will offer two (2) days for Bidders to attend optional facility walk-throughs to review the facilities and current conditions. Both optional walk-throughs will be held at the time and on the dates set forth in Section 2 above. In order to attend a walk-through, a Bidder must send an email to tbezak@brandon.k12.mi.us (Subject Line: Request for Building Walk-Through – RFB for Door Access Controls) to request attendance at the walk-through and information on where to meet to begin the walk-through. The School District must be informed of all those attending for security purposes. Failure to send an email to request attendance may result in a Bidder not being able to participate in a building walk-through. If no requests are received for a particular date offered, the walk-through on that date will be cancelled without further notice to the Bidders.

C. If any provisions of this RFB shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

8. ADDENDA

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School District’s website and all addenda shall become a part of this RFB. Addenda issued by the School District regarding this RFB shall become part of this RFB, the Bid Documents and Contract Documents and receipt thereof shall be acknowledged on the Bid Form. Each Bidder shall ascertain prior to submitting their Bid that they have received all addenda issued.

9. UNIT PRICES

A. Each Bidder must Bid on all Unit Prices listed in the Bid Form. They will be fully considered in awarding the Contract.

B. Bids are considered irregular and may be rejected if Unit Prices contained in the Bid Form are obviously unbalanced either in excess of, or below, reasonable cost analysis values.

C. Any Unit Price that, in the sole opinion of the School District, is unbalanced or excessive, may be rejected without affecting the validity of the Bid or other unit prices. An entire Bid may be rejected if, in the sole opinion of the School District, rejection of individual unit prices materially affects the Bid.

D. All Unit Prices in the Bid shall be firm for a period of 60 days from the Due Date and throughout the term of the contract. Pricing shall be F.O.B. delivered and installed.

10. SALES TAX

Installation services for the tangible personal property purchased by the School District is not subject to sales taxation. Moreover, the School District is exempt from taxation on all tangible personal property purchase by the School District for its use and consumption. The School District will provide its Federal and State tax-exempt number upon request. Subject to the foregoing, all prices submitted on the Bid Form shall be inclusive of all applicable taxes. Moreover, please identify the amount, if any, of the Base Bid that has been attributed to sales or use tax. If an amount has been attributed to such tax, please identify which components of the Base Bid to which the tax has been attributed. The School District reserves the right to reduce any Bidder’s Base Bid attributable to improperly allocated sales or use tax.

11. FORM OF CONTRACT & EXCEPTIONS TO RFB

The Vendor must enter into a written contract with the School District. As part of its Bid, the Vendor is invited to submit any proposed contract documents for the work and services under this RFB. Any such contract shall be subject to negotiation with the School District and any such contract must, at a minimum, incorporate the terms and conditions of this RFB. The Vendor may not subcontract or assign this resulting contract without the express prior written approval of the School District.

12. WITHDRAWAL OR REVISION OF BIDS

Any Bid may be withdrawn prior to the scheduled Due Date and time for opening of Bids. A Bid may not be modified, withdrawn or canceled by the Bidder for 60 calendar days following the Due Date and time designated for the opening of Bids, and Bidder so agrees in submitting his/her Bid.

13. ACCEPTANCE AND REJECTION OF BIDS

A. Low Bid price is not always the determining factor in the awarding of the Bid. Other factors considered may include, but not be limited to, the following: delivery and/or completion time, quality, past performance, inventory availability, financial stability, and references.

B. Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided by law:

1. If the Bid Form furnished is not used or is altered.

2. If there are unauthorized additions, qualifications, conditions, or irregularities of any kind which may make the Bid incomplete, indefinite, or ambiguous as to its meaning.

3. If Bidder adds any provisions reserving right to accept or reject any awards of contract.

4. If unit or lump sum prices or alternates contained in the Bid schedule are obviously unbalanced either in excess of, or below, reasonable costs analysis values.

5. If Bidder fails to complete any portion of the Bid Form where information is requested such that the Bid Form cannot be properly evaluated.

6. If any pertinent instructions to bidders is not fully complied with.

C. The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFB), to accept or reject, in whole or in part, any or all Bids with or without cause. The School District further reserves the right to waive any irregularity or informality in the RFB process or any Bid, and the right to award the Contract to other than the Vendor submitting the best financial bid (low bidder). The School District reserves the right to request additional information from any or all Bidders. The School District reserves the right to negotiate with the Bidders concerning their Bids. In the event a Vendor’s Bid is accepted by the School District and that Bidder asserts exceptions, special considerations or conditions after acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the Bid and award the Contract to another Bidder. Notwithstanding the foregoing, any award to, or selection of, the successful Vendor shall be contingent upon the Vendor executing the form of contract acceptable to the School District.

D. The School District shall have the right to accept alternates in any order or combination and to determine the low Bidder on the basis of the sum of the base Bid and the alternates accepted.

E. The School District shall have the right to accept combination bids received from a Bidder for more than one Bid category.

14. COMPLIANCE WITH LAWS

A. All Bidders and the Vendor shall perform and work on the Project and other operate in conformance with all applicable local, state, and federal laws, rules, regulations and ordinances.

Nothing contained in the Contract shall be construed in any manner so as to require or permit any act that is prohibited by law.

B. Prevailing Wages. The work contemplated by this RFB is being funded, in part, by a United States Department of Justice Community Oriented Policing Services (“COPS”) grant.

Accordingly, the project and all wages and benefits paid by the Vendor must comply with the prevailing wage requirements of 40 U.S.C. 3141 et seq. (the “Davis-Bacon Act”) including the maintenance of records as may be necessary to enable compliance with the reporting requirements under the Davis-Bacon Act.

15. INDEMNIFY AND HOLD HARMLESS AGREEMENT

Vendor agrees to accept responsibility for loss or damage to any person or entity, and to defend, indemnify, hold harmless and release the School District, the members of its Board of Education (in their individual and official capacities), administrators and employees, from any and all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, injuries, damages, costs, expenses, including actual attorneys’ fees and actual expert witness’ fees, and the cost of litigation that are asserted by any person or entity to the extent arising out of the acts or omissions or willful misconduct in the performance by the Vendor, its officers, employees and agents hereunder, whether or not there is concurrent negligence on the part of the School District, or any breach of any terms or warranty(s) required under this RFB or the Contract, or the Vendor’s failure to comply with any and all applicable laws. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Vendor or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

16. TERMINATION OF CONTRACT

The School District may terminate the contract if at any time, in the opinion of the School District:

1) Vendor fails to conform to the requirements of the resulting contract; or

2) Vendor seeks relief under any law for the benefit of insolvents or is adjudicated bankrupt;

3) Any legal proceedings are commenced against Vendor which may interfere with the performance of the contract; or

4) Vendor has failed to supply an adequate material or proper quality, or has failed in any other respect to prosecute the Contract with the diligence and force specified and intended in any by the terms of the Contract, notice thereof in writing may be served upon him/her, and should he/she neglect or refuse to provide means for a satisfactory compliance with the Contract as directed by the School District within the time specified the School District in any such case shall have the right and power, at its option and without prejudice to any other right it may have, to terminate the Contract. Any excess of the cost arising therefrom will be charged against the Vendor. In the event of such termination, all monies due the Vendor or retained under terms of the Contract shall be forfeited to the School District; but such forfeiture will not release the Vendor from liability for failure to fulfill the Contract.

17. SCHEDULING

A. The development of this Project is weighed heavily on the ability of the Bidders to have the Project fully completed on or before August 15, 2026. Accordingly, time and coordination are the essence of the Contract.

B. The School District’s operations must continue uninterrupted throughout the construction process.

Certain portions of the work must be performed and completed in such order as directed by the School District so as to permit the orderly operation of the School District’s activities. Each Bidder shall review the work of the Project, and all other bid categories, if any, to assure proper coordination to complete their work per schedule.

C. Each Bidder shall include with their Bid a Bar Chart Schedule for their work indicating duration in workdays, dollar value, necessary manpower loading, and precedent activities from other contracts. The School District will review each schedule; however, the School District will approve the final Project schedule, which schedule will become the Project schedule for construction.

D. The Vendor will not be allowed in any facility without a School District’s Representative on site at all times.

18. HOURS OF WORK

The work to complete the Project shall be performed, primarily, between 8:00 am to 10:00 pm, Monday through Friday, or as otherwise agreed to by the School District in writing. Any changes to the established schedule must have prior approval of the School District’s representative and scheduled at the least disruptive time possible. The Vendor shall not interfere with or disrupt any School District operations.

19. SAFETY

A. The Vendor shall be responsible for providing and for placing separation walls, barricades, tarps, plastic, flag tape and other safety/traffic control equipment required to protect its employees, the public, surrounding areas, equipment and vehicles, and/or as required by law. The flow of vehicular traffic shall not be impeded at any time during the Project. The safety of the School District’s students, Vendor's employees and the public is of prime concern to the School District, and the Vendor must take all necessary steps to assure proper safety during the performance of the Vendor. Any Bidder that has a history of safety problems or a high incidence of accidents will not be considered for award of the contract.

B. The Vendor shall keep the premises clean of all rubbish and debris generated by the work involved and shall leave the premises neat and clean. All surplus material, rubbish, and debris shall be disposed of by the Vendor at the Vendor's expense.

C. The work area shall be cleaned at the end of each work day and the end of the work. All materials, tools, equipment, etc., shall be removed or safely stored. The School District is not responsible for theft or damage to the Vendor's property. All possible safety hazards to workers or the public shall be corrected immediately and left in a safe condition at the end of each workday. If there is a question in this area, the School District will contact the Vendor’s designated project manager.

D. The School District does not assume any responsibility, at any time, for the protection of or for loss of materials, from the time that the contract operations have commenced until the final acceptance of the work by the School District.

E. All work and construction for the Project shall be done in compliance with all applicable local, state and federal laws, rules, regulations and ordinances, including without limitation, all laws, rules, regulations and ordinances pertaining to school buildings.

20. WORKMANSHIP/INSPECTION

A. Where not more specifically described in any of the various sections of these specifications, workmanship shall conform to all of the methods and operations of best standards and accepted practices of the trade or trades involved, and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services. All work shall be executed by personnel skilled in their respective line of work. This work will not be subcontracted without written authorization of the School District.

B. The Vendor must request the School District’s representative or project manager to conduct a site inspection after the Project is complete. The School District or its designee will prepare a “punch-list” during the inspection and will forward a copy of the “punch-list” to the Vendor.

C. After the “punch-list” items have been corrected, the Vendor will request a final inspection with the School District’s representative or project manager. The School District will then issue a notice of Substantial Completion to the Vendor.

21. CONTRACT WARRANTY

A. The Vendor shall provide a one (1) year warranty on all labor provided as part of the project and a one (1) year warranty on all parts and equipment provided under the Project or such period as provided by manufacturer, whichever is longer.

B. Vendor shall perform all duties required of this Project in such a way that the manufacturer’s warranty is not violated in any manner. Bidder is responsible for identifying any and all deviations of the RFB’s specifications from the manufacturer’s guidelines. All such deviations must be detailed in Bidder’s form at time of Bid submittal. Manufacturer specifications shall prevail in any and all instances where the RFB’s specifications differ from the manufacturer’s specifications. In addition to the above, Vendor shall also assign any and all manufacturers’ warranties to the School District, if applicable.

C. Vendor shall be responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage.

In addition, Vendor shall have or establish a single, local source that will accomplish or coordinate any necessary warranty work. Vendor shall respond to requests for warranty assistance with twenty-four (24) hours.

22. GOVERNING LAW

The Contract shall be governed by and construed in accordance with the laws of the State of Michigan.

The parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Oakland County, Michigan.

23. CERTIFICATE OF INSURANCE

A. Before commencement of any work, a Certificate of Insurance executed by Vendor’s insurance agent or carrier, who must be acceptable to the School District, showing required insurance coverage shall be submitted. A 30-Day Cancellation Clause and notice to the School District is required on all policies. Failure to provide the Certificate will be considered material breach of the contract and will be grounds for not entering into and/or terminating the contract.

B. Insurance Coverage

As a condition of performing work for the School District as a Vendor, the Vendor must provide School District with satisfactory evidence of their insurance coverage as follows prior to commencing work on the Project:

1. Worker’s Compensation and Employers’ Liability Insurance covering your statutory obligations in the state of Michigan.

2. Automobile Liability Insurance with a limit of $1,000,000 per accident covering your owned, non-owned and hired automobiles.

3. Commercial Liability Insurance written on an OCCURRENCE policy form that includes coverage for your operations, personal injury, XCU (explosion, collapse and underground), independent Contractors, contractual, and products-completed operations with limits of liability as follows:

$1,000,000 Occurrence $2,000,000 General Aggregate $2,000,000 Product- Completed Operations Aggregate

If your policy’s general aggregate is per job, then a $1 million limit of liability is acceptable for the general aggregate and the products-completed operations aggregate.

4. Umbrella Liability Insurance with minimum limits of $1,000,000 per occurrence.

C. Other Requirements

1. A Best’s rating for each of your insurance carriers at B+ VII or better.

2. That the words “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” do not apply or have been removed.

3. That School District is an additional insured on the General Liability and Umbrella Liability policies certified.

24. ADDITIONAL CONTRACT PROVISIONS

A. Suspension and Debarment. The Vendor certifies and affirms by executing the contract that it is not included on the Federal Suspension and Debarments list of Excluded Parties List; nor is Vendor affiliated with any party that is included on the Federal Suspension and Debarments list or Excluded Parties List. Additionally, the Vendor agrees to notify the School District immediately upon becoming suspended or debarred at any time prior to the full completion or earlier termination of the Project.

B. Bonding Requirements. The Vendor shall furnish a performance bond and a payment bond on the forms specified by School District in the amount of 100 percent (100%) of the Contract Price.

The performance bond shall secure fulfillment of all the Vendor’s obligations under the contract.

The payment bond shall assure payment as required by law of all persons supplying labor and material in the execution of the Work provided for in the contract and the Project.

C. Equal Employment Opportunity. During the performance of the contract, the Vendor agrees as follows:

a. The Vendor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Vendor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

b. The Vendor will, in all solicitations or advancements for employees placed by or on behalf of the Vendor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c. The Vendor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Vendor’s legal duty to furnish information.

d. The Vendor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers’ representative of the Vendor’s commitments under Section 202 of Executive Order No.

11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e. The Vendor will comply with all provisions of Executive Order No. 11246 of Sept. 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

f. The Vendor will furnish all information and reports required by Executive Order No.

11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g. In the event of the Vendor’s noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the Vendor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h. The Vendor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Vendor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the Vendor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the Vendor may request the United States to enter into such litigation to protect the interests of the United States. [Sec. 202 amended by EO 11375 of Oct. 13, 1967, 32 FR 14303, 3 CFR, 1966–1970 Comp., p. 684, EO 12086 of Oct. 5, 1978, 43 FR 46501, 3 CFR, 1978 Comp., p. 230, EO 13665 of April 8, 2014, 79 FR 20749, EO 13672 of July 21, 2014, 79 FR 42971].

D. Contract Work Hours and Safety Standards Act. If the Contract Price is in excess of $100,000, the Vendor shall compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Any work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to the construction Work of the Project and require that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

E. Clean Air Act and Federal Water Pollution Control Act. The Vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.

7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).

F. Byrd Anti-Lobbying. The Vendor certifies that: (i) it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352; (ii) it will disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award; and (iii) file all required certifications required by the Byrd Anti-Lobbying Amendment.

G. Domestic Preferences in Procurements. To the greatest extent practicable, the Vendor agrees to provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products) for the Work under the contract. For purposes of this subsection, “produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States, and “manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete, glass, including optical fiber, and lumber.

H. Procurement of Recovered Materials. The Vendor must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.

INDEX OF ATTACHMENTS

BRANDON SCHOOL DISTRICT

RFB FOR DOOR ACCESS CONTROL UPGRADES

Attachment A – Specifications and Scope of Work

Attachment B – Bid Pricing Form

Attachment C – Familial Disclosure Affidavit

Attachment D – Iran Linked Business Affidavit

RFB FOR DOOR ACCESS CONTROL UPGRADES

ATTACHMENT A

Specifications and Scope of Work

Scope of Work

The School District’s current door access control system must be replaced or upgraded so that all buildings operate on the same management system. All School District buildings are connected via a fiber LAN/WAN. The successful Bidder shall provide all labor, materials, hardware, software, licensing, programming, configuration, migration, installation, testing, training, and support necessary to deliver a complete and operational access control solution.

The work includes, but is not limited to, the following:

• Retrofitting badge access on up to 135 doors at Brandon High School o New BHS hallway doors will be hardwired and have multiple strike releases where the doors are dual or quad banked.

• Updating existing door controls at Brandon Middle School, Harvey-Swanson, Oakwood, and the

Transportation Office

• Replacing or upgrading the current access control platform to create a unified district-wide system

• Migrating or replacing legacy S2 control nodes and associated hardware

• Providing badge production equipment and access card supplies

• Providing maintenance, software support, and ongoing technical support options

1. Door Quantities

Door quantities are approximate and are provided for bidding purposes.

1.1 New Doors to Be Added

• 69 classroom doors

• 5 Athletics area doors

• 17 hallway doors

• 12 janitorial doors

• 6 exterior doors

• 14 office doors

• 12 TBD interior doors

Estimated total doors to be added: 135 doors

1.2 Existing Doors to Be Retrofitted or Updated from Legacy S2 Control Nodes

• 23 doors total.

o Brandon High School: (1 Node, 3 Micronodes)

▪ 1 Interior door from High School hall into central office.

▪ 1 exterior into the central office. (Door 3) (Single Door)

▪ 1 exterior into School (Door #1) (4 door bank)

▪ 1 exterior door into aquatics (Door #6) (Single Door) (Strike needs repair)

▪ 1 exterior door into gym/aux gym area (Door #13) (Two door bank)

▪ 1 exterior door into kitchen/receiving (Door #17) (Single Door)

▪ 1 exterior door into receiving (Door #19) (Single Door)

▪ 1 exterior door into hall by custodian offices (Door #18) o Brandon Middle School: (1 Micronode, 2 Micronode+)

▪ 1 exterior door main entrance.(Door #1) (2 Door bank)

▪ 1 exterior door Receiving. (Door #2) (2 Door Bank)

▪ 1 exterior door Gym entrance. (Door #9) (2 Door bank)

▪ 1 exterior door ITEC. (Door #7A) (2 Door bank) o Harvey Swanson Elementary: (2 Micronode, 1 Micronode+)

▪ 1 exterior door main entrance. (Door #1) (Two Door bank)

▪ 1 exterior door staff entrance. (Door #18) (Single Door)

▪ 1 exterior door playground. (Door #16) (Two Door bank)

▪ 1 exterior door playground. (Door #15) (Two Door bank)

▪ 1 exterior door Pre-K. (Door #3) (Single Door) o Oakwood Elementary School: (1 Micronode, 2 Micronode+)

▪ 1 exterior door main entrance. (Door #1) (Two Door bank)

▪ 1 exterior door Receiving. (Door #5)

▪ 1 exterior door playground. (Door #6)

▪ 1 exterior door playground. (Door #9)

▪ 1 exterior door playground. (Door #12) o Transportation (1 Micronode+)

▪ 1 exterior door main entrance.

These openings are currently operating on 14 S2 control nodes, including:

• Node

• Micronode

• Micronode+

2. Existing Technical Environment

Bidders must account for the following District parameters to ensure a seamless transition.

2.1 Current Hardware Platform

S2 NetBox S2 Extreme

The main node hardware does not support the current S2 release operating system.

2.2 Software Version

• Version: 5.2.3

• Date Installed: July 9, 2020, 8:40:09 AM

• Node Revision: 169

2.3 Network Infrastructure

All buildings are connected on a fiber WAN and can communicate with one another via Ethernet.

2.4 Database Status

The current system manages 610 active cardholders and is licensed for up to 20,000 cardholders.

3. System Requirements

3.1 System Consolidation

The proposed solution must replace or upgrade the current system so that every building in the District resides on a single, unified management platform.

3.2 Requested Feature Set

Access Control and Authentication

The proposed system must provide:

• A centralized management system

• A web-based administrative dashboard

• The ability for authorized personnel to access management and programming functions while offsite

• A user interface that is usable from a phone or tablet when needed Audit Logs and Reporting

The proposed system must provide:

• Tracking of who accessed which door and when

• Exportable logs for investigations or compliance purposes

• Alerts for unusual activity, including repeated denied access attempts

• Reporting capabilities for janitorial rounds or security rounds

Lockdown and Emergency Controls The proposed system must provide:

• One-click lockdown for all doors or selected doors

• Integration with emergency protocols, including fire and active threat scenarios, where supported

• Safe egress in compliance with applicable fire code requirements

Scalability The proposed system must support future growth, including:

• Additional doors

• Additional buildings

• Additional users

Reliability and Offline Functionality The proposed system must provide:

• Continued door functionality during network outages

• Local caching of permissions

• Battery backup for critical components during power outages or disruptions

• Power protection suitable for facilities that experience frequent power sags and outages

4. Integration with Existing Systems

The District requests that bidders address integration with existing systems where possible, including:

• Google Workspace, which serves as the District’s primary staff identity platform

• Fire alarm system integration, if available and feasible

Bidders shall clearly identify any native integrations, required third-party components, licensing dependencies, or limitations.

5. Maintenance and Health Monitoring

The proposed system shall include monitoring and alerting features for system and hardware health, including:

• Alerts for door hardware issues

• Battery status monitoring

• Forced-door alerts

• Tampering detection

6. Credentials and Mobile Access

The proposed solution shall support standard keycard credentials and should ideally support mobile credentials.

The District prefers a system that allows mobile credentials to be provisioned for approved temporary users, including clients or groups renting access to District facilities.

7. Badge Production Upgrade

The bid must include the following badge production equipment and supplies:

• Two (2) new high-definition, dual-sided badge printers

• High-yield color ribbons

• A minimum of 2,000 access card blanks

Bidders shall identify the proposed manufacturer, model, included accessories, and warranty information for all badge production equipment.

8. Hardware Strategy

Given the project scope and budget, the District requires a premium hybrid hardware approach.

Bidders should prioritize:

• Hardwired hardware for high-traffic hallway and exterior portals

• High-quality wireless locksets for standard classrooms and office doors

If alternate hardware strategies are proposed, bidders must clearly explain the rationale and identify any related tradeoffs involving reliability, maintenance, battery life, installation requirements, or long-term support.

9. Maintenance Requirement

Bidders must provide a detailed plan for:

• System software and license maintenance. Preferably at least 5 years of maintenance and updates from install completion.

• Ongoing technical support

ATTACHMENT B

BID PRICING FORM

Bidder Information

Bidder Name:

Business Address:

Contact Person: Telephone:

E-Mail: Fax:

A. Pricing

This pricing is for the Security system, related components and installation as requested in the RFB.

All specifications, warranties and other information relative to the proposed equipment must be provided as part of the Bid. This pricing must be inclusive of all costs and expenses of Vendor to complete the Project as set forth in the RFB and are to be expressed as not-to-exceed amounts and all amounts are to include all labor, parts, equipment, warranties, delivery, installation, fees and permits, overhead and profit to perform the Project. If the Bid amount includes any tax, it must be separately identified below, along with an explanation of the tax being imposed. In addition to the Total Cost per building set forth below, all Bids must include a line-item pricing quote that details all components of the Project in unit costs and labor costs.

Door Access Control Upgrades

Brandon High School Total Cost

Brandon Middle School Total Cost

Harvey Swanson Elementary School Total Cost

Oakwood Elementary School Total Cost

Transportation Building Total Cost

Sales Tax (if any) Total Amount

Performance Bond Costs…