RFP for 3D Glacial Aquifer Mapping Project

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued Request for Proposal 23-2973 on October 19, 2023, seeking qualified contractors to conduct a 3D Glacial Aquifer Mapping Project for two Michigan counties: Cass and Calhoun. The project aims to evaluate transition probability-based stochastic simulation methodology to develop a conceptual site model assessing aquifer extent and water resource availability. The scope of work is organized into three phases: Phase 1 involves collecting, cleaning, and digitizing well data from the Wellogic database and Michigan Geological Survey boring logs; Phase 2 requires creating a minimum of 500 transition probability realizations per county using grid dimensions of 500 meters by 500 meters by 4 meters in height; and Phase 3 entails summarizing results and evaluating goodness of fit using held-back well records as ground-truth data. Bidders must demonstrate geostatistical expertise and experience with similar projects, provide detailed resumes and portfolios of relevant work, and appoint a designated Contractor Representative and Key Personnel with specific qualifications. Proposals were due on November 16, 2023, at 3:00 p.m. Eastern, and evaluation criteria included technical qualifications (requiring a minimum 80 points out of available technical points for consideration in price evaluation) based on Statement of Work requirements, staffing capabilities, and reporting capabilities. The anticipated contract begin date is December 1, 2023, with a contract term extending through November 30, 2025, and renewal options for up to three additional one-year periods at the State's discretion. Pricing must be firm for the entire contract duration and submitted in modifiable format with costs broken down by phase, with lump-sum payments of one-third the total contract value submitted with each phase report.

The RFP does not identify specific set-aside designations or restrictions on organizational types, nor does it list any incumbent contractors or current service providers. No existing infrastructure or technology integration requirements are specified in the procurement documents. The estimated project budget is $80,000, though the RFP does not disclose a specific total contract value or funding source. The contract includes service-level agreements with penalty provisions, assessing a $100 credit for each of the first five late deliveries and $500 for subsequent occurrences within a calendar year. Contractors must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 per accident, and workers' compensation in accordance with applicable law. Payment will be processed via Electronic Funds Transfer within 45 days of invoice receipt submitted in conjunction with phase reports.