RFP - Food Service Line Equipment for Warren Mott HS

Warren Consolidated Schools in Warren, Michigan is seeking competitive proposals for food service line equipment to be installed at Warren Mott High School (3131 Twelve Mile Road, Warren, Michigan 48093). This Request for Proposal solicits bids for refrigerated display cases, cold pan serving counters, and related food service equipment specified by manufacturer model numbers from vendors including Delfield and Federal Industries, with all pricing submitted on an F.O.B. delivered basis that includes removal of existing equipment, disposal, delivery, installation, and shipping charges. Key requirements include compliance with USDA Buy American Provisions for food products, the Davis-Bacon Act for applicable construction contracts, the Iran Economic Sanctions Act of 2012, and federal procurement regulations mandating certification that vendors and their principals are not suspended or debarred from federally funded programs; vendors must also submit sworn and notarized statements disclosing any familial relationships with school board members or the superintendent. A mandatory pre-bid walkthrough is scheduled for Thursday, May 14, 2026 at 9:00 AM, with attendance confirmation required by Monday, May 11, 2026 through the Food Services Department at 586-698-4430. Proposals must be submitted to the Fiscal Services Department no later than May 21, 2026 at 2:00 PM, with pricing remaining firm for 90 days and special consideration given to vendors offering cash discounts of not less than 10 business days; comparable equipment will be accepted if accompanied by detailed comparability explanations, and no proposal bond is required.

The RFP does not identify specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational categories. No incumbent vendors or current contractors are listed in the solicitation documents. Warren Consolidated Schools participates in the National School Lunch Program and School Breakfast Program, prioritizing the use of nonprofit food service funds to purchase domestic commodities to the maximum extent practicable, which constitutes an evaluation criterion favoring domestic sourcing. The solicitation does not disclose a specific award value or budget range for the project. The school district explicitly reserves the right to reject any or all proposals, split awards by individual items among multiple vendors, or accept the proposal that best serves its institutional interests, providing considerable flexibility in the award determination process.