RFP - Food Service Line Equipment for WMHS.pdf

WARREN CONSOLIDATED SCHOOLS

31300 Anita Drive Warren, MI 48093

TELEPHONE 1-586-698-4146

Susan Andrzejewski

Fiscal Services Manager

CONDITIONS OF THIS PROPOSAL

PROPOSALS WILL NOT BE CONSIDERED UNLESS SUBMITTED ON THE ATTACHED FORMS.

RETURN 2-COPIES IN SEALED ENVELOPE WITH PROPOSAL TITLE, DUE DATE AND TIME.

Certified check or proposal bond, if required, must accompany the proposal, at which time the proposals will be opened. No proposal will be considered unless a certified check or proposal bond is furnished, if required.

Every person, firm, or corporation submitting any proposal for construction work, equipment, materials or services of any kind shall be required to furnish with such proposal a certified check or proposal bond in an amount indicated above which shall be forfeited to the Board of Education in case of failure of the proposer to sign a contract after acceptance of the proposal by the Board of Education.

Quotations on equipment, materials or supplies must be F.O.B. point of delivery specified, including packing and crating charges, and fuel surcharges.

MATERIALS INCLUDED IN THIS PROPOSAL CAN BE DELIVERED WITHIN DAYS, FOLLOWING RECEIPT

OF ORDER FOR SAME.

STATE CASH DISCOUNT TERMS Business days

Terms allowing discount “A Time of Payment” (not less than 10 business days) will be given preference.

Terms of Payment and Delivery will be considered in making awards.

The Board reserves the right to reject any or all proposals or parts of proposals, or to split award by items or to accept the proposal which will best serve the interest of the Board of Education.

Proposers must make their proposals strictly in accordance with requirements and specifications, otherwise they may not be considered.

Proposers are granted the privilege of withdrawing their proposals, if they desire, between the time they are submitted and opened.

Proposers are invited to consult with the Fiscal Services Department concerning conditions required for submitting proposals, use of materials, or previous quotations.

FOOD SERVICE LINE EQUIPMENT FOR WMHS

THIS PROPOSAL MUST BE IN THE FISCAL SERVICES DEPARTMENT NOT LATER THAN

May 21, 2026 - 2:00 PM

Proposals will not be accepted after the above date and time.

A PROPOSAL BOND WILL NOT BE REQUIRED WITH THIS PROPOSAL X .

A PROPOSAL BOND OF 5% IS REQUIRED WITH THIS PROPOSAL .

WARREN CONSOLIDATED SCHOOLS

Warren, Michigan 48093

May 21, 2026

THIS IS NOT AN ORDER

The undersigned proposes to deliver F.O.B., any one or all of the items at prices specified to:

LOCATION: 3131 Twelve Mile Road, Warren MI 48092 .

No proposals shall be accepted from, or contract awarded to, any person who is in arrears to the Board of Education of Warren Consolidated Schools upon debt or contract, or who is defaulter as security or otherwise upon an obligation to the Board of Education of Warren Consolidated Schools.

The undersigned proposes to furnish in accordance with attached specifications and for the prices quoted on the attached Sheets (2-copies).

TERM: Pricing firm for 90 days QUANTITY: See Specification Sheet

CONTACT: Caroline Dylewski, Director of Nutrition Services 586-698-4157 cdylewski@wcskids.net

Terms to remain firm for the contract period.

Reference to be provided upon request.

A proposal bond WILL NOT be required.

Prices shall be quoted F.O.B. Delivered.

*Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board of the Superintendent.

Additionally, proposals shall include a sworn and notarized affidavit of compliance – Iran Economic Sanctions Act of 2012.

*Addenda will be issued no later than three days prior to the date for receipt of proposals except an addendum withdrawing the request for proposals or one which includes postponement of the date for receipt of proposals. It is the responsibility of any person/persons downloading proposals from the WCS website to revisit the website three days prior to the proposal opening to address any addenda issued. Acknowledgement for the receipt of such addenda must be included in the response.

*Warren Consolidated Schools and the Proposer agrees that they will not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”). The supplier shall take affirmative action to ensure that applicants are employed, and that employees are treated without regard to race, color, national origin, sex, (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”).

In the event that this proposal is accepted to furnish whatever is included herein, the successful proposer agrees to furnish compensation insurance (if labor is required in the fulfillment of this contract order), which will amply protect the interest of the Board of Education.

This is to certify that the prices, quality, quantity and delivery of the above-mentioned material of commodity will be exact conformity with the specifications, samples and proposition therefore, and declare that it is made without collusion with any other person, firm, or corporation making any other proposal, or who otherwise would make a proposal, and agree to furnish in strict accordance with the specifications.

If your company does not wish to quote but would like to remain on our list, please complete the vendor information below and return this page to Warren Consolidated Schools, Attention: Fiscal Services Department, 31300 Anita Drive Warren, Michigan 48093.

Company Name .

Contact Name and Title .

Signature .

Address .

City State Zip Code .

Phone Fax .

E-mail Address .

*Include any updated company information below:

GENERAL CONDITIONS

1.0 GENERAL CONDITIONS

1.01 Familial – Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the proposer and any member of the Board or the Superintendent.

1.02 Conditions – The Warren Consolidated Schools reserves the right to reject and/or accept all proposals or parts of proposals, or to split award by items or to accept the proposal which best serves the interest of the school district.

1.03 Smoking and use of Tobacco Products – Smoking and/or the use of any tobacco product is strictly prohibited within any facility or any grounds at all times.

1.04 Deviations – All deviations from specifications must be listed separately in writing and included in this proposal.

1.05 Proposals – Proposals will be accepted on the forms provided by the owner. No oral, fax or telephone proposals or modifications will be accepted.

1.06 Iran Economic Sanctions Act – Proposals shall be accompanied by a sworn and notarized statement disclosing the proposer is not and will not become an “Iran Linked Business” at any time during the course of performance under the contract.

AFFIDAVIT OF PROPOSER

The undersigned, the owner or authorized officer of ___________________________________ (the “Proposer”), pursuant to the familial disclosure requirement provided in the ____________________________ (the “School District”) advertisement for proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _______________________________________ and any member of the

Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

PROPOSER:

By: __________________________________________

Its: __________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ________________________________________________ (the “Proposer”), pursuant to the compliance certification requirement provided in the Warren Consolidated School District (the “Warren Consolidated Schools”) Invitation For Proposals for FOOD SERVICE LINE EQUIPMENT FOR WMHS hereby certifies, represents and warrants that the Proposer (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Proposer is awarded a Contract as a result of the aforementioned Invitation For Proposal, the Proposer will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Proposer further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Warren Consolidated Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation For Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

PROPOSER:

Name of Proposer

By: __________________________________________

Its: __________________________________________

Date: ________________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF_______________ )

This instrument was acknowledged before me on the ____________ day of __________________, 20 _____, by

, Notary Public

_____________________________ County, Michigan

My Commission Expires: ________________________

Acting in the County of: __________________________

APPENDIX A

Federal Procurement Requirements

*School District will take all necessary affirmative steps to ensure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible.

*The vendor must certify that neither the company nor its principals are suspended or debarred from participation in federally funded programs and must comply with all applicable provisions related to suspension and debarment.

*The vendor shall also comply with the requirements of the Clean Air Act and the Federal Water Pollution Control Act, as applicable.

*All food products provided under this contract shall comply with the USDA Buy American Provision. Warren Consolidated Schools participates in the National School Lunch Program (NSLP) and School Breakfast Program (SBP) and is required to use the nonprofit food service funds, to the maximum extent practicable, to buy domestic commodities or products for Program meals. A ‘domestic commodity or product’ is defined as one that is either produced in the U.S. or is processed in the U.S. substantially using agricultural commodities that are produced in the U.S. as provided in 7 CFR 210.21(d). Vendors shall supply, to the maximum extent practicable, domestic agricultural commodities or products processed in the United States and shall maintain documentation sufficient to demonstrate compliance with this requirement when requested by the School Food Authority.

*Per USDA SP 22-2024, CACFP 08-2024, and SFSP 13-2024, the use of statutorily or administratively imposed in-state or local geographic preferences for procurements under USDA entitlement programs is prohibited, except for unprocessed locally grown or locally raised agricultural products. When geographic preference is used, ABC School District must still get quotes from several suppliers when procuring unprocessed locally grown or locally raised agricultural products so that competitors have an opportunity to compete for the bid.

*All prime construction contracts of more than $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.

*Any bidder, person, or entity may file a bid protest with Warren Consolidated Schools. The protest shall specify the reasons and facts upon which the protest is based and shall be filed, in writing to the school district no later than three business days after the date of the Bid award or notice of unsuccessful bid. WCS will investigate the basis for the Bid protest and analyze all facts. WCS will notify the Bidder whose Bid is the subject of the Bid protest of evidence found as a result of the investigation and allow the Bidder to rebut such evidence and permit the Bidder to present any evidence that the bid and/or contract award was done in an unfair or biased manner. WCS will issue a written decision within 15 business days following receipt of the Bid protest unless factors beyond the school district’s reasonable control prevent such a resolution, in which event such decision will be issued as expeditiously as circumstances reasonably permit. The decision will state the reasons for the action taken by WCS. A copy of this decision will be furnished to the protestor and any other parties affected.

Warren Consolidated Schools SPECIFICATIONS

RFP - FOOD SERVICE LINE EQUIPMENT FOR WMHS

May 21, 2026 2:00 PM

Warren Mott High School 3131 Twelve Mile Road, Warren MI 48092

**If submitting comparable equipment, please include an explanation of how it is comparable**

WMHS PRICING

Delfield Model No. SCSC-60-BP

COUNTER 36" HIGH

(1) 714I - FLEXISHIELD FACTORY INSTALLED TO BASE

(1) NOTE - CUSTOM SIZED COLD WELL TO ACCOMMODATE 28" x 18" x 4" BUS TUBS

BY OTHERS

(1) SG39 - CASHIER INSERT ON LEFT END

(1) Q - Q OUTLET WITH BREAKER IN CASHIER INSERT

Delfield Model No. DCFSH TWO TIER DISPLAY, SNEEZE GUARD, SINGLE SERVICE 56.378" L x 14" W x 25" H

GLASS SHELF

(1) DCFSSHELF - STAINLESS STEEL SHELF

(1) DCFSLED - WITH LED LIGHT ON SECOND TIER

(1) 1037B - RECESSED FROST TOP BUILT INTO BOTTOM TIER

(1) WARRANTY

Delfield Model No. W00007AN 7 year compressor warranty, standard

(1) SG9D - LOUVERED PANEL

(1) COUNTER

SCSC-60-BP 60" REFRIGERATED COLD PAN SERVING

(1) TE - 26" TOP EXTENSION

(1) F - LINE-UP INTERLOCK

(1) SG42 - CUSTOM KROMAGARD BASE WARP, Verify Custom

There is NO loading docks at this locations, truck will require lift gate for delivery

Pre-bid walk through will be held on Thursday, May 14th at 9:00 AM. Please contact the Food Services Department at 586-698-4430 by Monday, May 11th to confirm your attendance for the Pre-bid walk through and location information. Attendance is not mandatory for bid award.

The District is requesting bids for Food Service Line Equipment for WMHS with the following specifications. COMPARABLE equipment will be considered.

Pricing must include: Removal and Disposal of old equipment and Delivery and Installation of new equipment to the following addresses:

(1) 801B - MODIFY BASE DEPTH TO BE 38"

(1) FOOD SHIELD

(1) DCFSLED - WITH LED LIGHT ON FIRST TIER

Delfield Model No. 0550000N

Federal Industries Model No. VRSS6060S-SLD self-service, 59.25" W x 33" D x 71.6" H, square ends, electronic temperature

1-1/4 HP, 208-240/60/1-ph, 13/5 amps, NEMA 6-20P, cULus, UL EPH Classified,

(1) One year parts & labor warranty, standard

(1) Stainless Steel Exterior

(1) Stainless Steel Interior (including shelves)

(1) Sliding rear access doors (Clear or Reflective)

(1) Roll-down Security Cover, square end profile only, 60"

(1) Black

(1) Condensate Pan Standard

(1) Condensate Pan Standard

REMOVAL/DISPOSAL

INSTALLATION

SHIPPING CHARGES

EQUIPMENT TOTAL

REMOVAL/DISPOSAL OF OLD EQUIPMENT

INSTALLATION OF NEW EQUIPMENT

BID TOTAL

(1) REFRIGERATED DISPLAY CASE, SLIDE IN COUNTER

Vision Series Slide-In Counter Display Cases, self-contained refrigeration, control, digital thermometer, (2) adjustable black metal shelves with price tag

(1) WARRANTY

2 year, S/L

**DELIVER ALL PIECES TO WARREN MOTT HIGH SCHOOL, 3131 TWELVE MILE RD. WARREN MI 48093.

INSTALL UNITS, MAKE ALL FINAL CONNECTIONS, START AND CHECK**

**REMOVAL AND DISPOSAL OF EXISTING UNITS AND SHIPPING MATERIALS**

molding, LED top light, coated evaporator coil, black interior, stainless steel display deck, tempered glass upper end panels, black powder coated base frame, adjustable height, rear air intake / rear discharge, R290 refrigerant, DOE 2017 Compliant, Made in USA

SHIPPING

(1) Clear end glass, square, pair

(1) Slanted milk crate deck