RFP-fleet insurance

Toombs County Board of Education is requesting sealed proposals for school bus fleet and motor vehicle insurance coverage, with proposals due January 9, 2023 at 3:00 p.m. EST and award anticipated within ten days of opening. The mandatory policy term runs one year from February 27, 2023 through February 27, 2024; optional two-year and three-year proposals may be submitted if more cost-effective, provided they include the mandatory one-year term. Any multiyear proposal omitting the one-year base term will be disqualified.

Coverage requirements include liability of $500,000 single limit for bodily injury and property damage; medical payments of $5,000 per person; and uninsured motorist coverage of $50,000 per person and $50,000 per accident for bodily injury, plus $25,000 per accident for property damage. All proposals must comply with Georgia State Department of Education insurance requirements. The district maintains 69 vehicles on its fleet, comprising school buses (model years 1986–2023), utility vehicles, and light-duty trucks. Current Motor Vehicle Records and drug and alcohol testing documentation are available for review by prospective bidders at the district's transportation office upon request.

The three-year loss history from the current carrier shows two total claims with allocated expenses of $30,141.14. The incumbent carrier is Auto Owners. Sealed proposals must be submitted by mail to the Toombs County Board of Education office in Lyons, Georgia, or by email to stephanie.smith@toombs.k12.ga.us. The Board will convene January 12, 2023 to review proposals and will award to the lowest responsive and responsible bidder. Any additional benefits or services beyond base coverage must be itemized separately and detailed in the proposal. The Board reserves the right to accept or reject any or all proposals and to accept any portion of a proposal without accepting the whole.