RFP FEMA Region 2 Naval Weapons Station Earle Building C-54 HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse

Federal Emergency Management Agency (FEMA) Region 2 is requesting proposals for HVAC rooftop units replacement and mini split units installation at Building C-54, Naval Weapons Station Earle, Colts Neck, New Jersey, under a Women-Owned Small Business (WOSB) set-aside with proposals due September 11, 2026 at 11:00 a.m. ET. This is a total small business set-aside restricted to WOSB firms; NIGP code 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

The scope includes replacement of four rooftop HVAC units (40-ton, 30-ton, 3-ton, and 12.5-ton Carrier units), removal and installation of two 5-ton Liebert cooling units for the server room, and repair or replacement of two warehouse heating and ventilation units. The contractor shall provide comprehensive inspection, all labor, equipment, tools, materials, parts, and supplies necessary to inspect, remove, replace, repair, install, test, and commission the systems. Deliverables include shop drawings, equipment specifications, certificates of compliance, and operating and maintenance manuals upon project completion. The contractor must conduct a comprehensive HVAC system inspection and provide recommended solutions with cost estimates and timeline within five days of the mandatory site visit. All contractor personnel require background investigations (Tier 1–4 depending on risk designation and system access) prior to work commencement. The Government provides electrical power at no cost.

The estimated contract value is $1.269 million as a Firm Fixed Price award. The contract is subject to Executive Order 14026 minimum wage provisions of $15.00 per hour (adjusted annually) and prevailing wage determination No. 2015-4195 Revision 33. A mandatory site visit inspection occurred on September 2, 2026 at 10:00 a.m. ET. Questions were due September 4, 2026 at 10:00 a.m. ET to Brenda Cruz Rodriguez via email.