RFP Engraving Cremation Niche Covers

The City of Quincy, Massachusetts, through its Department of Natural Resources, is seeking proposals for professional engraving services for cremation niche covers at Pine Hill Cemetery. The procurement involves selecting a vendor capable of professionally engraving deceased individuals' names and dates on granite niche covers with a uniform font, type size, and design. The city has recently installed columbarium niches and plans to begin interring remains in late 2025. Proposals are due on Thursday, November 13, 2025, at 11:00 a.m., and must be submitted to the Purchasing Department at City Hall, located at 1305 Hancock Street, Quincy, MA 02169. Interested vendors must submit separate sealed envelopes for non-price and price proposals, clearly marked with the RFP time and date. All questions regarding the bid must be submitted via email to Kathryn R. Logan, Chief Procurement Officer, by Friday, November 7, 2025, at 12:00 p.m. Detailed specifications are available on the City of Quincy's website and at the Purchasing Department.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The City reserves the right to award one or multiple contracts based on what is deemed most advantageous. The selected vendor will be directly paid by the City, which will collect funds from the deceased's family or estate, with no additional fund collection permitted by the engraving contractor. No incumbent vendors are mentioned in the documentation, and no specific infrastructure or technology integration requirements are outlined. While the exact award value is not explicitly stated, the contract appears to be for an ongoing service related to engraving cremation niche covers at Pine Hill Cemetery. Prospective vendors should carefully review the complete RFP documentation available on the city's website to understand the full scope of the requirements and potential contract terms.