RFP Eastern Summit County Reconnaissance Level Survey

Summit County, Utah, through its Heritage and Landmark Commission (SCHLC), is issuing a Request for Proposal (RFP) for a Reconnaissance Level Survey of structures in selected eastern county areas, including Coalville, Wanship/Rockport, Peoa, and Oakley (zip codes 84017, 84061, and 84055). The procurement seeks qualified firms to identify and document structures meeting National Historic Register parameters through comprehensive property surveys. Deliverables include building photographs, survey maps, computerized survey data entered into Preservation Pro software, and a final survey report with recommendations for future research, with copies submitted to both SCHLC and the Utah State Historic Preservation Office. The firm must provide detailed budget breakdowns and estimate the number of structures to be surveyed within the $20,000 budget constraint. Evaluation is qualification-based and weighted as follows: firm qualifications (30%), relevant experience demonstrated through three similar projects with client references (30%), project schedule (10%), and proposed fee (30%). The RFP was posted January 22, 2026, with a question deadline of February 11, 2026, and proposals due February 19, 2026, at 5:00 PM MST. Interviews are scheduled for February 23, 2026, with consultant selection notification on February 25, 2026, and an anticipated contract commencement date of March 1, 2026. All project deliverables and invoices must be completed by October 1, 2026.

No set-aside designations or restrictions limiting response to specific organization types, such as disadvantaged enterprises, are identified in the procurement documents. The RFP does not list any incumbent vendors or current contractors, nor does it require integration with existing infrastructure or technology beyond the mandatory use of Preservation Pro software for survey data entry. The contract budget does not exceed $20,000, representing the maximum award value for this engagement. Proposing firms must comply with all state and federal laws, maintain adequate insurance coverage including general liability, automobile, and workers' compensation, and are required to negotiate a written agreement with Summit County following selection. All proposals must not exceed 20 pages, use 11-point minimum font on 8.5" x 11" materials, and be submitted through the Bonfire procurement system with inquiries directed to Clay Coleman, Procurement Officer.