RFP DCS Mill Creek Kitchen Evaporators Condensers Replacemen

This Request for Proposal (RFP) issued by Dexter Community Schools seeks qualified contractors for the removal and replacement of walk-in evaporators and condensers at Mill Creek Middle School Kitchen, encompassing two walk-in coolers and two walk-in freezers. The procurement requires contractors to provide all necessary permits, inspections, and system components compliant with current code and state inspection requirements, along with a two-year warranty on all work performed. Key qualifications include mandatory general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, excess liability of $1,000,000, and workers' compensation at statutory limits, with Dexter Community Schools named as additional insured using CG 2010 1985 edition forms or equivalent. Contractors must provide a minimum of 5 percent bid security in the form of bonds, with mandatory performance and payment bonds required, and are restricted to subcontracting no more than 50 percent of work without written owner approval while maintaining at least 30 percent of labor with their own personnel. Bid proposals must be submitted as single lump-sum proposals by June 15, 2021 at 2:00 PM to Jennifer Mattison at mattisonj@dexterschools.org, with public reading scheduled for June 15, 2021 at 2:30 PM and contract award anticipated for June 17, 2021 at 9:00 AM. Construction work is scheduled for July 12-30, 2021, with punch list review and completion by August 2, 2021, and final completion by August 23, 2021, subject to adjustment due to material availability. A pre-bid meeting was held June 1, 2021 at 1:00 PM at Mill Creek Middle School Loading Dock, and pre-bid questions deadline is June 9, 2021 at 2:00 PM, with a post-bid meeting via video conference scheduled for June 16, 2021 at 8:30 AM.

The RFP does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types. Bidders must maintain one walk-in refrigerator/freezer set operational at all times during the two-segment work schedule to ensure Food & Nutrition staff access, demonstrating critical operational constraints during implementation. All bids must include proof of site inspection completion, labor rates by job classification, and sworn notarized statements disclosing any familial relationships to Dexter Community Schools Board of Education members and compliance with Michigan Iran Economic Sanctions. The project is funded through federal funds associated with USDA Child Nutrition Programs rather than COVID Relief Packages. No estimated budget was established prior to bidding; the final budget will be determined by the winning bid amount, meaning award value is contingent upon competitive responses received.