MC Refrigerator and Freezer Component Replacement.pdf

Cover Page

Dexter Community Schools

Mill Creek Kitchen Removal and Replacement of Walk-in Evaporators and Condensers Project Manual

Bid Categories Include:

Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacements

Issued by:

Dexter Community Schools 2704 Baker Rd Dexter, MI 48130

ISSUED

MAY 25, 2021

Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacements MAY 25, 2021

Section 00 0110 Table of Contents

INTRODUCTORY INFORMATION DATED

Section 00 0110 Table of Contents 5/25/2021 Section 00 1116 Invitation to Bid 5/25/2021

DIVISION 00 – PROCUREMENT REQUIREMENTS

Section 00 2113 Instructions to Bidders 5/25/2021 Section 00 2410 Work Required for All Bid Categories 5/25/2021 Section 00 2413 Scopes of Work for Bid Categories 5/25/2021 Section 00 4100 Bid Proposal Form 5/25/2021

DIVISION 00 – CONTRACTING REQUIREMENTS

Section 00 7316 Insurance Requirements 5/25/2021

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 3210 Project Schedule 5/25/2021 Section 01 3520 Safety Requirements 5/25/2021 Section 01 4001 Quality Requirements 5/25/2021 Section 01 6001 Product Requirements 5/25/2021 Section 01 7001 Execution Requirements 5/25/2021 Section 01 7700 Closeout Procedures 5/25/2021

END OF SECTION

Section 00 0110 Table of Contents page 1

Section 00 1116 Invitation to Bid

PROJECT:MILL CREEK MIDDLE SCHOOL

REMOVAL AND REPLACEMENT OF EVAPORATOR AND

CONDENSER IN TWO WALK-IN COOLERS AND TWO WALK-IN

FREEZERS

OWNER:DEXTER COMMUNITY SCHOOLS

2704 Baker Road Dexter, MI 48130

OWNER REPRESENTATIVE:JENNIFER MATTISON, FOOD & NUTRITION DIRECTOR

DEXTER COMMUNITY SCHOOLS

2704 Baker Road Dexter, MI 48130

PROJECT LOCATION:JOBSITE

MILL CREEK MIDDLE SCHOOL

7305 Dexter Ann Arbor Rd Dexter, MI 48130

ADMINISTRATION SITE

Bates School (Pre-k and Admin) 2704 Baker Road, Dexter, MI 48130

THE WORK INCLUDES:Complete removal and replacement of all walk-in evaporators and condensers.

Invitation is hereby made to have qualified bidders submit bid proposals for the following work categories:

BID CATEGORIES

Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacement

ONLY – NO OTHER BID CATEGORIES

An optional pre-bid meeting will be held on June 1, 2021 at 1:00 PM at the Mill Creek Middle School Loading Dock (7305 Dexter Ann Arbor Rd, Dexter, MI 48130 - access drive from Dan Hoey).

If bidders attend the pre-bid meeting, additional inspection opportunities may be arranged, but due to school district security concerns, bidders should not go to the site without prior arrangement.

Bid proposals are requested and will be received as a “single lump sum proposal” prior to 9:30 AM, local time, on June 9, 2021.

The bid documents are available to Bidders electronically without charge at the following link:

https://www.dexterschools.org/page.cfm?p=545.

Interested firms should submit a digital/electronic copy of the bid proposal to Dexter Community Schools, at mattisonj@dexterschools.org. Bids are to be submitted according to the detailed instructions in Section 00 2113 Instructions to Bidders.

Bidders may submit paper copies of the written bid, in a separate sealed envelope, that must be received on or before the bid opening date and time. Bids are to be submitted to:

Dexter Community Schools Attn: Jennifer Mattison, Food & Nutrition Director 2704 Baker Road Dexter, MI 48130

Dexter Community Schools makes a continuous effort to broaden their business relationships with Diversity Firms (aka Historically Underutilized Businesses (HUB)) and local businesses. EEO M/F/H/V

Section 00 1116 Invitation to Bid page 1 https://www.dexterschools.org/page.cfm?p=545 mailto:mattisonj@dexterschools.org

All bids must contain a sworn and notarized statement disclosing any familial relationship existing between the bidder or any employee of the bidder and any member of the Dexter Community Schools Board of Education and acknowledge compliance with the Michigan Iran Economic Sanctions.

All addenda will be posted to the site linked below. Each bidder shall ascertain, prior to submitting a bid, that they have reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form. No addendum will be issued later than three (3) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.

Bid security in the form of bonds are required to be submitted with all proposals. An electronic copy of the bond may be submitted with electronically submitted bids. Bid security in the form of a certified check is acceptable bid security only for proposal less than $50,000. If a check is the bid security, bid must be tendered in writing and in person, accompanied by the cashier check.

Bidders are responsible for all costs and coordination of their work wherever it is shown within the entire project manual and all project bid documents.

Dexter Community Schools reserves the right to reject any or all proposals, to accept other than a low bid, and to waive informalities, irregularities and/or errors in proposals, which they feel is in their best interest.

Section 00 1116 Invitation to Bid page 2

Section 00 2113 Instructions to Bidders

1. DELIVERY OF BIDS: Bids must be RECEIVED not later than 9:30 AM, LOCAL TIME, ON 6/9/2021, for all bid categories. Late bids will be returned unopened. See item BID PROPOSAL REQUIREMENTS below for details of bid preparation and delivery.

2. FORM OF BID: Use ONLY the Section 00 4100 Bid Proposal Form (the most current version) to submit a bid. Do not modify, alter, qualify, or attach stipulations to the Bid Proposal Form unless requested.

The Owner and the Owner reserve the right to reject such bids as non-responsive.

3. BID DOCUMENTS: Bid documents for this project are available at the following link:

https://www.dexterschools.org/page.cfm?p=545.

4. ADDENDA: Prior to the receipt of bids, addenda will be posted to the link above. No addendum will be issued later than three (3) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids. Each bidder shall ascertain, prior to submitting a bid, that he/she has reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form.

5. PRE-BID AND SITE INSPECTION MEETING: Prior to bidding, a project inspection and pre-bid meeting will be held for the purpose of review and clarification of the contract documents, to allow the Contractor to confirm his estimates and quantity surveys, and to allow the Contractors the opportunity to familiarize themselves with the project site. Project documents will be reviewed and questions will be answered.

The minutes and attendance list from this meeting will be included in an addendum.

A. This meeting is optional for this bid package.

B. Date & Time: June 1, 2021 at 1:00:00 PM

C. Location: Mill Creek Middle School Loading Dock

D. Due to school district security concerns, bidders should not go to the site at other times without prior arrangement with Dexter Community Schools.

6. PERFORMANCE AND LABOR AND MATERIAL BONDS: Bonds required for this project.

7. BIDDERS EXAMINATION OF PREMISES AND THE CONTRACT DOCUMENTS:

A. Inspection of the work areas is required prior to bidding; it must not interfere with the Owner's ongoing activities. If Contractor is unable to attend the pre-bid meeting please contact Jennifer Mattison, Food & Nutrition Director, at mattisonj@dexterschools.org or 734-424-4186 to schedule a time.

B. Each Bidder shall visit the site(s) to become familiar with local conditions affecting the job. Each Bidder shall take their own measurements and be responsible for the correctness of those measurements. Each Bidder shall be held to have made such examinations and no allowances will be made in their behalf by reason of error or omission on their part. If any portion of the Bidder’s work depends, for proper results, upon existing conditions, the Bidder shall notify the owner of any conditions or defects that will affect the results. Failure to so notify will constitute the Bidder’s acceptance of the conditions.

C. Each Bidder shall examine the bidding documents carefully. In the event that the documents require interpretation or correction of any inconsistency, ambiguity, or error, the Bidder will notify the Owner in writing at least seven (7) days prior to the bid due date for clarification by written addenda. If such interpretation is not requested, the bid will be presumed to be based on the interpretation and instructions given by the Owner after the Contractor Agreement is executed, and in accordance with the terms of that Agreement. Only a written interpretation or correction prior to the bid due date will be binding. The Owner will not be responsible for any verbal explanations or interpretations of the Contract Documents.

D. Plans, diagrams and other descriptive information that depict existing conditions are provided for scope identification and scheduling purposes only, dimensions should not be scaled. Quantities, elevations, measurements and locations shown may have been approximated and/or gathered from dated, incomplete original construction documents. Therefore, this data should not be used for bidding purposes without field verification by the bidder.

Section 00 2113 Instructions to Bidders page 1 https://www.dexterschools.org/page.cfm?p=545

E. The Contract Documents are intended to provide sufficient information and intent for the Bidder to assume responsibility for all Work and Materials necessary for proper completion of the Work. The Bidder's own site inspection or contract document review of the work areas shall be relied upon to provide the bidder all other information they may require to properly execute and complete the Work. If inspection presents any unanswered questions, they must be submitted in writing to the Owner as described above.

F. Failure to request any required written clarification by addenda and submission of a Bid Proposal shall constitute acceptance of all contract document terms and conditions.

G. Each bidder, by submitting a bid, represents that the bidder has read and understands the bidding documents, has satisfied their self as to the extent of the proposed work by personal examination of the site and surroundings, is familiar with the local conditions and weather extremes under which the work is to be performed and has made their own estimate there from of the equipment, labor, facilities and difficulties attending the performance and completion of the work.

8. BID SECURITY

A. Bid security will be required for all proposals.

1) All proposals over $50,000 shall be accompanied by a satisfactory bid bond executed by the bidder and an approved security company in an amount of not less than five percent (5%) of the final base bid sum.

2) For bids less than $50,000 a certified check in the amount of 5% of the bid will be allowed as a bid security.

B. The amount of the bid bond shall be forfeited to the Owner upon failure of the successful bidder to enter into a contract within fifteen (15) days after acceptance of the proposal.

C. The providing of security hereunder shall entitle the Owner to recover the full amount of the difference between the bid submitted and the amount for which the Owner ultimately contracts for the work, but not more than the 5% bid bond.

D. Bid security signed by attorney-in-fact must be accompanied by a certified and effectively dated copy of their power of attorney.

E. The bid security shall be made out to Dexter Community Schools.

9. BID PROPOSAL REQUIREMENTS:

A. The bidder shall assume full responsibility for timely delivery of bid to the location designated.

B. DELIVERY OF BIDS: Bids must be RECEIVED prior to 9:30 AM, local time, on June 9, 2021. Late bids will be considered non-responsive. See item Bid Proposal Requirements below for details of bid preparation and delivery.

C. E-mail bids to: mattisonj@dexterschools.org.

D. Use Subject Line: “Bid Enclosed for Mill Creek Walk-In Evaporator and Condenser Replacements”.

E. For bidders unable to submit their bid electronically

1) Bids shall be submitted in a sealed envelope. Identify the envelope with:

2) Mill Creek Walk-In Evaporator and Condenser Replacements

3) Name and address of bidder

4) Notation "BID ENCLOSED"

5) Bids, accompanied by performance and payment bonds, shall be delivered by the same due date and time to:

Dexter Community Schools ATTN: Jennifer Mattison, Food & Nutrition Director 2704 Baker Road Dexter, MI 48130

F. A bid is invalid if it has not been received prior to the time and date for receipt of bids indicated or prior to any extension thereof issued by addendum to the bidders. Bids received after the time and date for receipt of bids will be considered non-responsive.

Section 00 2113 Instructions to Bidders page 2 mailto:mattisonj@dexterschools.org

G. No responsibility shall attach to the Owner for the premature opening of any proposal that is not properly addressed, delivered and identified.

H. Each bidder shall ascertain, prior to submitting a bid, that he/she has reviewed all addenda issued and shall acknowledge such on the Bid Proposal Form.

I. All bids must be signed by an individual or official authorized to bind the entity.

J. Negligence in preparation, improper preparation, errors in and/or omissions from the bid shall not relieve the bidder from fulfillment of any and all applicable obligations and requirements of the Contract documents.

10. BID READING

A. Bids will be read publicly at 10:00 AM on June 9, 2021 at Bates School Conference Room, 2704 Baker Rd. Dexter, MI 48130.

11. CONSIDERATION OF BIDS

A. The bidder acknowledges the right of the Owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the bidder recognizes the right of the Owner to reject a bid:

1) If the bidder fails to furnish any required bid security, or fails to submit the data required by the bidding documents; or

2) If the bid is in any way incomplete or irregular; or

3) If the bidder's performance as a contractor was unsatisfactory under a prior contract for the construction, repair, modification, or demolition of a facility with the Owner; or

4) For known poor performance by the bidder in any other Michigan public school district; or

5) Inadequate financial condition.

B. It is the intent of the Owner to award a Contract to the lowest, qualified, responsive bidder demonstrating a complete scope of work, provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

12. POST-BID MEETING:

A. After the Bids are received, tabulated, and evaluated, the apparent low bidders shall meet with the Owner at a post-bid meeting. The post-bid (aka pre-award) meeting will be conducted with the apparent successful bidder to review specification compliance, scope of work, schedule and Contractor capabilities.

1) This meeting may be waived at the discretion of the Owner.

2) The pre-award meeting notes will become a part of the contract documents executed resulting from this meeting.

B. The Bidder will provide the following information at the post-bid meeting:

1) Designation of the work to be performed by the Bidder with his own forces including manpower for the Contractor and that of their subcontractors. The Owner reserves the right to disqualify bids wherein the bidder plans to provide less than 30% of the work of the project with their own forces.

2) Detailed cost breakdown of the bid including labor, equipment, material unit prices and subcontract amounts.

3) A list of Contractors, subcontractors, suppliers and the proprietary names of principal items or systems of materials, and equipment proposed for the work.

4) The names and backgrounds of the Contractor’s key staff members including supervisor and assistants and establish the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Bidding Documents.

5) Commitment to construction schedules, identification of items requiring long lead deliveries and manpower information in accordance with Section 01 3210 Project Schedule.

C. Prior to award of a contract, the Owner will notify the Bidder if the Owner, after due investigation, has reasonable objection to any proposed person or entity. If the Owner has reasonable objection to any proposed person or entity, the Bidder may submit an acceptable substitute person or entity with an adjustment in his bid price to cover the difference in cost occasioned by such substitution.

The Owner may, at his discretion, accept the adjusted bid price or he may disqualify the Bidder. In

Section 00 2113 Instructions to Bidders page 3 the event of either withdrawal or disqualification under the terms of this subparagraph, bid security will not be forfeited, notwithstanding the provision of the Bid Security item above in this Section.

D. The Bidder will be required to establish to the satisfaction of the Owner, the reliability and responsibility of the proposed on-site supervisors, assistants, subcontractors, contractors and/or entities proposed to furnish and perform the work.

Section 00 2113 Instructions to Bidders page 4

Section 00 2410 Work Required for All Bid Categories

1. Bidders of all Work Categories shall include all Work, compliance and costs for compliance with the appendices, the bidding requirements, General Conditions, general requirements, drawings and technical specifications, including all addenda. All bid categories are bound by the instructions in this Section 00 2410 Work Required for All Bid Categories. They shall include within their bids this work as well as all bid/contracting requirements, and the specification sections as listed within the specific Bid Category Scopes, and the clarifications to scope which follow in each bid category. Particular emphasis is placed on the following requirements, which are stated below for emphasis and clarity.

2. Definitions: In preparation of all proposals and their interpretation by the Owner, the following definitions shall be understood and shall be the source of factual intent in all scope of work descriptions:

A. ADDENDUM: An addendum is a written and/or graphic instrument issued by the Owner's Representative prior to award of Contract which modifies or interprets the Bidding Documents by additions, deletions, clarifications, or corrections. The Bidding Documents for the original Work shall govern the work therein described, unless modified by the Addendum. All costs or credits due to the Addendum shall be incorporated into the Bidder's Bid Proposal Form for Addenda issued prior to Owner's receipt of Bids and by letter on Bidder's letterhead modifying Bid Form amounts for Addenda issued after Owner's receipt of Bids: letter shall be signed by and as for the original Bid Form submission.

B. ALTERNATE PRICE: The term used in the Contract Documents means a variation to the Base Bid to cover a variation in the Contract requirements. If the Owner accepts the Alternate Price, the variation is then a part of the Contract and the quoted amount will be added or deducted from the Lump Sum Base Bid Price and will be used in determining or modifying the Contract Sum.

C. BID PROPOSAL Is a complete and properly signed proposal to do the Work of an individual Bid Category(ies) for the sums stipulated therein, submitted in accordance with the Bidding Documents.

D. BASE BID is the sum stated in the Bid Proposal for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which work may be added to or deducted from for sums stated in Alternate Bids.

E. BIDDER is a person or legal entity who submits a Bid Proposal. After award of a contract, the Bidder will be known as Trade Contractor or Vendor. All Trade Contractors on this project are considered prime Trade Contractors. Vendors provide equipment shipped FOB site and technical support on site, but no installing labor. Subcontractors are firms which have agreements to provide services on behalf of Trade Contractors. The term Subcontractor(s) include firms who are subcontracted at any tier (sub-subcontractor, etc.). All subcontractors are to be bound within their respective agreements to higher tier firms, to all the requirements the prime level Trade Contractor has to the Owner.

F. BID CATEGORIES are units of work performed by a Trade Contractor (and their subcontractors of any tier) which form part of the total project. The term Bid Category should not be confused with the term Specification Technical Section. Technical Sections of the Specification establish quality and performance criteria, and the Bid Categories designate work scope and assignment. Technical Sections are listed within each Bid Category to identify, along with the scope narratives, the assignment of work.

G. BID CATEGORY DESCRIPTION is a written description of the scope of work to be performed by a Bidder for a Bid Category. A description of the work is provided in the Scope of Work for each Bid Category.

H. BULLETIN: A written and/or graphic instrument issued by the Owner's Representative, after award of Contract, used to solicit a proposal for a change in the Work which may affect cost and/or time.

The Contract Documents for the original Work shall govern the work described unless otherwise modified by the Bulletin. A Bulletin is not an order to do the work, but a request to submit a quotation.

I. COMPLETE: Where complete is used, it shall mean "complete with connections, supports, attachments, and incidental items necessary for a finished and properly operating assembly or installation.”

Section 00 2410 Work Required for All Bid Categories page 1

J. CONNECT: The term connect shall mean “to bring service(s) to point of installation and make final connections of the service(s) to the installed equipment and provide miscellaneous auxiliary appurtenances necessary to make operable for its intended use.”

K. CONTRACT DOCUMENTS consist of the Agreement, the Conditions of the Contract (General Conditions), all Division 00 Contracting Requirements, all Division 01 General Requirements, Drawings, Specifications, other documents listed in the Agreement, all Addenda issued prior to and all modifications issued after execution of the agreement.

L. CONSTRUCTION CHANGE DIRECTIVE (CCD): A directive to make changes in the work or duration of the work that is issued by the Owner. Contractual obligations upon the Trade Contractor are the same as those BEFORE a CCD is issued unless stated differently within the CCD. A CCD is an order to do the work.

M. OWNER SUPPLEMENTAL INSTRUCTION (OSI): A clarification or minor change the Owner may issue to clarify its intent in a given work area or work element, which upon receipt the Contractor is to implement as a part of its base bid with no added cost. If the Contractor disputes the OSI is a no cost element, they must request a CCD before proceeding with the work, or it will be presumed by both parties that the OSI is to be implemented without added cost.

N. FURNISH: To supply (only) to another party for their use of installation, including cost of delivery to jobsite and full coordination with the receiving party.

O. INSTALL: To unload, distribute, uncrate, assemble, and fix into the intended final positions. The installer to provide all miscellaneous hardware and supplies required to anchor and support securely, connect, clean-up, and legally dispose of rubbish.

P. PROVIDE: Shall be understood to mean furnish, install, protect, trim, cut and patch as required to put in place a complete operable and/or finished installation which is complete in every way intended in the contract documents, including all required expert labor, material, and equipment for said installation.

Q. TRADES: Use of titles such as "carpentry" is not intended to imply that certain construction activities must be performed by accredited or unionized individuals of a corresponding generic name, such as "carpenter". It also does not imply that requirements specified apply exclusively to tradespersons of the corresponding generic name.

R. TRADE SPECIALISTS: Certain Sections of the Specifications require that specific construction activities be performed by specialists who are recognized experts in the operations to be performed. The specialists must be engaged for those activities, and their assignments are requirements over which the Trade Contractor has no choice or option. Nevertheless, the ultimate responsibility for fulfilling Contract requirements remains with the Trade Contractor. This requirement shall not be interpreted to conflict with enforcement of building codes and similar regulations governing the Work. It is also not intended to interfere with local trade union jurisdictional settlements and similar conventions.

3. All Bidders of Any Category must include:

A. WORKER & CREWING QUALIFICATIONS: Meet defined requirements for professional (“experienced”) installer. Provide journeyman workforce with apprenticeship or other demonstrable training program. Apprentices/helpers shall not exceed 25% of crewing. Provide at least 30% of the labor required with personnel in the employ of the Contractor. No subcontract may exceed 50% of the Contract without written approval of the Owner.

B. Supervision QUALIFICATIONS: Each bidder shall provide proposed competent supervision resume(s) and references from previous project experience if invited to a post-bid interview. If approved by the Owner, the supervisor shall remain assigned to the project for the entire project duration, unless the Owner requests his or her replacement in writing. The supervisor shall be on-site full-time whenever the Contractor has direct employees or subcontractors (of any tier) on-site. Supervisor must have minimum OSHA 30-hour training. Supervisor shall attend all job progress meetings and other required meetings and inspections as directed by the Owner.

C. REVIEW OF DOCUMENTS AND COORDINATION AMONG TRADES: Develop a complete understanding of other work categories and provide continuous coordination with interfacing trade

Section 00 2410 Work Required for All Bid Categories page 2 contract work of other categories. Bidders are responsible for reviewing all construction documents issued with this bid package including project manual specifications, civil, structural, architectural, food service, mechanical, electrical drawings, low voltage/data design information and all other work as shown.

1) Note that some sections of the technical specifications may include a paragraph titled "Related

Sections". This paragraph is an aid to the Project Manual and is not intended to include all sections which may be related. It is each Contractor's obligation to investigate how related sections may affect their bid and proposed work, and to include costs for the applicable work in related sections and/or coordination with same in their bid proposal to coordinate all sections whether indicated under "Related Sections" or not.

2) Estimating information and quantities indicated on the drawings are for convenience and reference only. Contractors will be held responsible for having provided their own quantity take-offs to determine actual quantities contained in the construction documents.

3) Each Contractor shall include all required labor claimed by its respective trade, for installation of equipment furnished by another Contractor.

D. TAXES, PERMITS, BONDS AND FEES: All applicable taxes (including Michigan sales tax), permits and fees required by any legal authority are to be included in the Base Bid(s). The cost of all bonds shall be included within the lump sum base bid.

E. LAYOUT AND ENGINEERING: All layout, control points, and engineering required to execute the work of the category being bid and as defined in the specifications. Coordinate all layout with other trades.

F. MEANS OF INSTALLATION: Provide all labor, tools, equipment, incidental hardware and materials required to receive, unload, store, protect and install all materials furnished by the bid category and materials furnished by other categories but required to be installed as a requirement of the category being bid.

G. EXISTING CONDITIONS: Contractors are responsible to perform field investigation and review existing conditions and Owner as-built drawings prior to executing the work to ensure that existing conditions are well understood. Contractors shall provide within their bid proposals all costs for modification cut/patch, structural restoration and neat repair of finishes of existing conditions as required to implement the complete contract documents intent.

H. HAZARD COMMUNICATION: Under no circumstances are Contractors to disturb Asbestos-Containing Materials (ACM) or any other hazardous materials without appropriate engineering controls. If the Contractor suspects that a material within the scope of this project is a hazardous material (including asbestos, lead, polychlorinated biphenyl, or other regulated building material) that has not already been identified and/or is in the scope of work to be abated, notify the Owner immediately.

I. Due to the age of the existing building, and in the absence of empirical data from the available hazardous material survey, coated surfaces on adjacent existing buildings shall be assumed to contain lead-based paint. This includes but is not limited to any type of paint, primer, coating, lacquer, or varnish on any building component. Proper precautions must be taken to ensure that workers and building occupants are not exposed to airborne lead concentrations at or above the OSHA Action Level (AL) of 30 ug/m3.

J. If work will be conducted on any previously coated surface of an existing building which may disturb the existing paint, the Contractor must submit to the Owner current proof of appropriate detailed written lead work plan in accordance with 29 CFR § 1926.62 (Michigan Part 603). This submittal will include proof of training, written respirator program, and negative exposure assessments from projects with similar conditions at a minimum. Contractors performing work in these buildings must follow the provisions of the University of Michigan AEC & OSEH Construction Safety Requirements (January 2010 – revised 5/1/10) and the division 13 specifications in this project manual. The MIOSHA Lead Standard (Part 603) can be viewed at:

http://www.michigan.gov/documents/CIS_WSH_part603_35656_7.pdf

4. SAFETY COMPLIANCE: Bidders shall be aware that compliance with all Federal and State OSHA standards is mandatory. Refer to Section 01 3520 Safety Requirements for further information.

Section 00 2410 Work Required for All Bid Categories page 3 http://www.michigan.gov/documents/CIS_WSH_part603_35656_7.pdf

5. OWNER COORDINATION: All Contractors shall be aware of the Owner’s on-going use of the facility and shall coordinate and schedule work accordingly with the Owner’s designated coordinator. This work is intended to be conducted this summer when school is not in session and there are limited activities in the building due to the school shutdown.

A. Contractors will be expected to behave in an appropriate manner. Foul language and inappropriate clothing will not be tolerated.

B. Owner will authorize locations for tool, material, and equipment storage. Contractors will relocate stored materials, tools, and equipment as directed by Owner. Be prepared to move stored elements as directed by owner.

6. SCHEDULE: Work on this bid package must be performed according to the Milestone Schedule which is described in Section 01 3210 Project Schedule. Bidders shall be aware of delivery requirements to accommodate the completion schedule of this project and shall include all expediting, accelerated delivery, and overtime costs to allow for completion and turnover as shown in the milestone schedule.

7. WORKER IDENTIFICATION: All workers shall carry a State-issued picture identification card on their person at all times and present it to any Owner representative upon request.

8. NO SMOKING/NO TOBACCO RULE: Per State Law, NO smoking or other tobacco use will be allowed on the project site at any time. There are no exceptions to this rule. Any worker found using any form of tobacco may be permanently removed from the project at the sole discretion of the Owner.

9. DELIVERIES AND ON-SITE STORAGE: Since storage space on the project site is limited, Contractors must utilize “just-in-time” deliveries. Materials must be received in advance of the time that they will be needed on-site, stored off-site until such time as they are required, and delivered in a timely manner to facilitate work progress. Material, equipment, and tools may not be stored on-site in excess of ten (10) working days prior to installation or use.

10. PROTECTION OF EXISTING BUILDING & FINISH CONDITIONS: All Contractors are to protect new or existing flooring and other finishes while working, operating lifts, and moving items on rolling scaffold or carts by using plywood or Masonite panels or other appropriate protection for the loads imposed.

Contractors are responsible to clean tires from lifts and carts and remove any lodged objects that could cause damage and to restore any consequential damage that does occur. Protect structure from overloading by analyzing live and static lift loads and provide any protection or shoring required to protect existing structure. Each Contractor working in a finished space is responsible for protecting the area surrounding their work. If any finish (floors, walls, carpet, furniture or seating) needs to be cleaned, replaced, or repaired, the responsible Contractor will pay for any costs incurred. If any furniture fixtures or equipment needs to be moved, each Contractor requiring same shall take a picture or prepare a sketch of in place conditions and locations and shall re-install FF&E in its original location after its work is complete during the summer. During school days this shall be required daily. Further, each Contractor working off shift or on weekends in a finished or occupied space shall clean it completely at the end of each shift so that the space is ready for use the following day for Owner usage.

11. HOISTING & RIGGING: Provide any personnel lifts or hoisting and rigging necessary to complete work of your bid category. No hoisting or rigging will be provided by the Owner. Do NOT ask to use the Owner’s equipment, ladders or tools. Any hoisting equipment must be approved by the Owner and may not overload existing structure. Protect all finishes. Hoisting must comply with safety requirements and be planned carefully with a written site-specific job safety task analysis, which has been submitted to the CM for review and comment before the work is undertaken.

12. WASTE RECYCLING: Dumpsters will NOT be furnished by the Owner. Each Contractor will coordinate with and participate in a waste recycling program. See Section 01 7001 Execution Requirements for more details. Dumpsters for construction debris and unidentifiable waste for the new work will be furnished by the Contractor. Every subcontractor shall pick up and remove all trash and debris caused by their operations EVERY DAY and place it into dumpsters or haul it off-site.

13. UTILITY SHUTDOWNS: Three (3) day minimum notice to Owner’s personnel for any utility shutdowns.

Schedule any required utility shut downs so as to minimize the impact to the Owner’s use of its building.

All shutdowns should be planned and scheduled with Owner.

Section 00 2410 Work Required for All Bid Categories page 4

14. CONTINUOUS AND FINAL CLEAN-UP: Provide continuous trash removal and clean-up per Section 01 7001 Execution Requirements. All Contractors to provide final cleaning of material and equipment provided under their bid category immediately prior to Owner occupancy. All adjacent surfaces shall also be wiped clean and restored to the same condition or better than existed before the work was undertaken.

15. LOGISTICS: Note that these plans may be changed if in the sole opinion of the Owner it serves the best interest of the project to do so. Notice will be provided.

16. LOGISTICS: Before work begins, Contractor shall understand where work areas exist, access, deliveries, load-in, load-out, clean up, and parking are permitted. These plans will be followed by all trades and workers. As the work evolves, these plans may be changed if, in the sole opinion of the Owner, it serves the best interest of the project to do so. Notice will be provided of any change to the plans.

Section 00 2410 Work Required for All Bid Categories page 5

Section 00 2413 Scopes of Work for Bid Categories Bid Category: Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacements

A. WORK INCLUDES

Except for those items (if any) specifically noted to be excluded as defined below, the work of this bid category shall include all of the work and contract requirements according to Divisions 00 and 01 complete, including all bid requirements, Contract Documents; General and Supplemental Conditions, and General Requirements. Should any conflict exist between this written scope of work and the scope of work inferred by the Division 1 General Requirements or the technical specifications listed below, the work required by this bid category description shall govern.

A. CLARIFICATIONS

1. Base bid shall be complete replacement of the existing four(4) condensers and evaporators for two(2) walk-in refrigerators and two(2) walk-in freezers with a current model that is equitable to the existing equipment. Assume all required work is to be undertaken by this contract; i.e., include all required professional design and subcontractor work. Replace any portion of existing components if it shows evidence of deterioration. Provide any required roof patching.

2. A crane may be required for replacement of roof-top units.

3. Work must be completed in two segments; 1 walk-in refrigerator/freezer set at a time. F&N staff must have access to at least one fully functional walk-in refrigerator/freezer set at all times.

4. Submit with bid an affidavit that your firm has inspected existing facility and equipment to assure complete understanding of existing conditions before submitting proposal.

5. Submit with bid, date by which your work will be done, fully started-up, and commissioned by your firm, ready for inspection of a District engineering representative, who shall review your start-up and commissioning records.

6. Provide all permits and inspections required by State. Include within your proposal all system components that the current code and or State inspector will require for permit and onsite inspection approval.

7. Provide legal disposal of all removed equipment.

8. Provide all normal power and low voltage power electrical and controls work.

9. Provide two (2) year warranty for all work.

10. Provide all documentation for the new equipment, operation and maintenance instructions, as-built drawings both hard copy and PDF format electronic files.

B. EXCLUDED

1. None.

C. UNIT PRICES

1. None.

D. ALLOWANCES

1. None.

E. ALTERNATES

1. None.

End of Bid Category

Section 00 2413 Scopes of Work for Bid Categories page 1

Section 00 4100 Bid Proposal Form This form must have original signatures and Notary endorsement

Do not modify, alter, qualify, or attach stipulations

DATE:

BID CATEGORY & DESCRIPTION:

COMPANY NAME:

LEGAL ADDRESS:

ZIP CODE

DELIVERY ADDRESS (IF DIFFERENT FROM ABOVE)

ZIP CODE

TELEPHONE:

CONTACT NAME:

E-MAIL ADDRESS:

PROJECT: Dexter Community Schools Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacements

RECEIPT OF BIDS: prior to 9:30 AM, local time, June 9, 2021

ADDRESSED TO: mattisonj@dexterschools.org

Attn: Jennifer Mattison Dexter Community Schools 2704 Baker Road Dexter, MI 48130

ADDENDA: Following addenda have been received, are hereby acknowledged, and their execution is included in bid sums listed herein.

Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated

The bidder agrees to perform all work for bid category(ies) as described in the contract documents, for the base bid(s) stated below. Bidders are required to bid the entire scope of work for each bid category they bid.

The undersigned Bidder, having carefully examined and thoroughly perused specifications for the above named project; and become fully familiar with all conditions affecting the work required by those specifications, dated 7/24/2020 hereby proposes to provide all materials, labor, services, etc., required thereby for the base bid sum of:

BASE BID: This bid covers all expenses incurred in the performing all the work required.

Bid Category:

MILL CREEK MIDDLE SCHOOL KITCHEN WALK-IN EVAPORATOR AND

CONDENSER REPLACEMENTS

TOTAL BASE BID (In Figures): $

TOTAL BASE BID (In Words):

Section 00 4100 Bid Proposal Form page 1

PERFORMANCE & PAYMENT BONDS: The cost of all bonds shall be included within the lump sum base bid.

LABOR RATES: The following labor rates are required to be offered by all Bidders. The Bidder agrees that the following amounts will be used in determining contract changes from the base bid for authorized changes in the scope of work. Labor rates SHALL NOT include Bidder’s mark-up for overhead and profit. Appropriate back-up of labor rates will be required at the post-bid meeting to confirm accuracy of labor rates. Submitted labor rates will be compared with industry-accepted rates.

List all job classifications for all trades planned for work.

FOREMAN JOURNEYMAN

JOB TITLE TIME TIME & ½ TIME TIME & ½

AFFIDAVIT: Affirming that your firm has inspected existing facility and equipment and has a complete understanding of existing conditions.

TAXES, PERMITS, BONDS AND FEES: The bid amount must include all applicable taxes, permits, bonds and fees, required by all legal authorities at the location of the Work.

EMR DISCLOSURE: Provide the current EMR for your company. . Note the Owner may not elect to offer a contract to firm’s having an EMR > 1.0, depending upon its understanding of the cause of and rating > 1.0.

ASBESTOS-FREE PRODUCT INSTALLATION: It is hereby understood and agreed that no products/materials containing asbestos, including chrysotile, amosite, crocidolite, tremolite, anthophyllite, actinolite or any combination of these materials that have been chemically treated and/or altered shall be installed or introduced into the building by the contractor or his employees, agents, subcontractors, or other individuals or entities over whom the contractor has control. The contractor, its subcontractors of any tier, and vendors of any tier shall be required to sign a certification statement ensuring that all products or materials installed or introduced into a building will be asbestos-free.

NON-COLLUSIVE CERTIFICATION: By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief.

1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

3. No attempt has been made or will be made by the bidder to insure any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition;

4. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf.

5. That attached hereto (if corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal in behalf of the corporation bidder.

AGREEMENT: Undersigned agree(s) to execute an agreement for work covered by this proposal on the form included in of these bid documents, and in accordance with the Contract Documents, provided the Bidder be notified of proposal's acceptance within ninety (90) days after due date of opening. Undersigned further agrees that this proposal shall remain open during such ninety (90) day period. Signature below serves as acknowledgment that Bidder understands Bid Documents and Appendices, and Bidder assumes full responsibility for the cost impact of same. Undersigned also acknowledges that Owner reserves right to accept or reject any and all bids with or without cause, and/or to waive informalities in bidding.

Section 00 4100 Bid Proposal Form page 2

BID ATTESTATION: The Bidder, having examined the Bidding Documents and all other related documents and being familiar with the site of the proposed work including the availability of materials and labor and weather conditions hereby proposes to furnish all labor, materials, tools, equipment, machinery, equipment rental, transportation, superintendence, all services, and to perform all work in the category(ies) bid for construction of the Dexter Community Schools Bid Package Mill Creek Middle School Kitchen Walk-In Evaporator and Condenser Replacements, for the amount stated above.

All applicable taxes, permits, fees, and bond costs are included in the Base Bid.

FIRM NAME

BY (Signature)

NAME (Type or Print)

TITLE DATE

Section 00 4100 Bid Proposal Form page 3

DISCLOSURE AFFIDAVIT FOR COMPETITIVE BIDS

The Owner will not consider a bid that does not include this disclosure statement.

DISCLOSURE OF IRAN LINKED BUSINESS

As a duly authorized representative of the entity submitting this bid, I certify with my signature below, that this bid is submitted in compliance with the Iran Economic Sanctions Act (MCL 129.313) of the State of Michigan.

Our business is not an Iran Linked Business as defined in the aforementioned Act, will not become an Iran Linked Business while engaged in this project, and will not subcontract with Iran Linked Businesses for any of the products or services required for this project.

DISCLOSURE OF FAMILIAL RELATIONSHIPS FOR COMPETITIVE BIDS

Disclose any familial relationship that exists between the owner or any employee of the bidder and any member of the Dexter Community Schools Board of Education or Superintendent. (MCL 380.1267)

___ THERE IS NO FAMILIAL RELATIONSHIP.

___ THE FOLLOWING FAMILIAL RELATIONSHIP exists:

Attach additional pages, if necessary, to disclose familial relationship(s).

FIRM NAME

NAME (Printed)

TITLE DATE

I, , having been duly sworn on oath, say that [printed name of affiant]

I am the above-named, that I have personally prepared the foregoing affidavit, and that the same is true to the best of my knowledge and belief.

[signature of affiant]

Subscribed and sworn to before me, this day of , 2020.

[signature of Notary]

, Notary Public [printed/typed name of Notary]

My commission expires: .

END OF BID FORM

Section 00 4100 Bid Proposal Form page 4

Section 00 7316 Insurance Requirements

1. Certificates of Insurance are to include the following coverages:

GENERAL LIABILITY INSURANCE

Each Occurrence $ 1,000,000

Occurrence box must be checked

General Aggregate $ 2,000,000

Personal and Adv. Injuries $ 1,000,000

Products – Comp/Op Aggregate $ 2,000,000

AUTOMOBILE LIABILITY INSURANCE

Combined Single Limit $ 1,000,000

OR

Bodily Injury (per person) Bodily Injury (per accident) OR Property Damage

$ 1,000,000

EXCESS LIABILITY INSURANCE

Umbrella Form Each Occurrence = Aggregate

$ 1,000,000

WORKERS COMPENSATION AND EMPLOYERS LIABILITY

Statutory Limits box must be checked X

Each Accident (Employers Liability) $ 500,000

Disease – Policy Limit (Employers Liability) $ 500,000

Disease – Each Employee (Employers Liability) $ 500,000

2. All liability insurance policies shall name Dexter Community Schools as an additional insured party and shall be non-contributory and primary coverage for the additional insureds.

3. G17957B is not acceptable.

4. The form used for additional insured coverage shall be on form CG 2010, 1985 edition, or equivalent, and shall not exclude products/completed operations hazard coverage.

5. The completed operations coverage shall be kept in effect for three (2) years following completion of the Subcontractor’s work.

6. Notice of Change is required a minimum of thirty (30) days prior and must be listed on the Certificate of Insurance.

Section 00 7316 Insurance Requirements page 1

Section 01 3210 Project Schedule

1. SECTION INCLUDES

A. Definitions B. Milestone Schedule

2. DEFINITIONS

A. Milestone Schedule: This schedule is prepared by the Owner and is included as part of the base bid contract. It will include start and completion dates, as well as any interim dates important to the Owner, such as partial turnovers, etc. It will also include internal milestones, which will be the basis for other Subcontractor’s to start their work.

3. MILESTONE SCHEDULE

A. This schedule will be the basis for the working Construction Schedule. Contractors will review and include provision for completion of all work within the stated timeline. The schedule follows immediately after this page.

B. All work areas must be available for occupancy no later than those dates shown for each area.

C. Completion of the Work will be defined as substantial completion per the General Conditions of the contract.

MILESTONE DATE/S TIME

Bid Documents Available May 25, 2021 4:00 PM

Pre-bid Meeting June 1, 2021 1:00 PM

Pre-bid Questions Deadline June 3, 2021 12:00 noon

Bids Due June 9, 2021 9:30 AM

Contract Award June 10, 2021 2:00 PM

Construction/Project Work

July 12-July 30, 2021 (may be changed due to material availability)

Punchlist Review and Completion August 2, 2021 (may be changed due to material availability)

Section 01 3210 Project…