RFP- Classroom AV Upgrade, GCC, School of Nursing

Genesee Community College (GCC), part of the State University of New York (SUNY) system, is seeking a vendor to procure and install a comprehensive audio-visual (AV) system upgrade for Room SoN204 in the School of Nursing during Summer 2025. The Request for Proposal (RFP) requires the selected vendor to remove existing AV system components and install a new presentation system that includes six flush-mounted ceiling speakers, an interactive laser Epson projector, a Da-Lite IDEA Screen Whiteboard, a Dell P2424HT Touch-Screen display, a presentation control system with a 7-inch touch screen, an AV-compatible managed network switch, a digital signal processor (DSP), and associated cabling and wall-plate infrastructure. Key procurement dates include a mandatory site visit on May 9, 2025, a notice of intent due by May 16, 2025, and electronic proposal submissions due by June 6, 2025. The evaluation criteria will comprehensively assess proposals, with cost weighted at 30%, solution fulfillment at 15%, trade reputation and references at 20%, proposal preparation at 20%, interview/presentation at 10%, and minority/women-owned or service-disabled veteran-owned business certification at 5%. Vendors must provide detailed documentation, including a comprehensive spreadsheet of AV system components with manufacturer details, serial numbers, and asset sticker information.

The RFP encourages participation from minority/women-owned (MBE/WBE) and service-disabled veteran-owned businesses, offering additional points in the evaluation process for such certifications. The current AV infrastructure in Room SoN204 is over 8 years old, with some components having failed and lacking contemporary connectivity, necessitating a full system replacement. While no specific budget range is explicitly stated, the procurement will include provisions for insurance, compliance with New York State labor laws, and adherence to SUNY procurement guidelines. The contract may potentially include multi-year agreement options and optional warranty terms. Vendors will need to demonstrate technical capability to integrate the new AV system with existing infrastructure, provide comprehensive installation services, and meet the specific technical requirements outlined in the RFP. The ultimate goal is to modernize the classroom technology to enhance educational capabilities in the School of Nursing, ensuring state-of-the-art audiovisual presentation and interactive learning environments.