GCC RFP SoN 204 AV upgrade.pdf

Request for Proposal (RFP) School of Nursing Room 204 AV

Upgrade Project April 4, 2025

RFP Project #2025-646-01GB

Notice of Intent due by 5/16/2025, 4pm

Proposals due electronically by 6/6/2025, 4pm to:

Greg Brooks, Director

Media and Academic Technologies Services, Information Technologies Services Division Genesee Community College

One College Road Batavia, NY 14020

(585) 343-0055, Ext. 6170 Visit http://www.BidNetDirect.com/new-york/GeneseeCommunityCollege or email gwbrooks@genesee.edu http://www.bidnetdirect.com/new-york/GeneseeCommunityCollege mailto:gwbrooks@genesee.edu

Genesee Community College RFP #2025-646-01GB i

Table of Contents

Table of Contents I. Introduction II. Profile of the College

A. Overview

B. Current Environment

III. Objectives, Scope, and Deliverables A. Objectives and Scope:

B. Deliverables

IV. Contract Terms V. Principal Point of Contact VI. Criteria for Selection VII. Submission Guidelines and Requirements

A. Submission Methods

B. Proposer Qualifications

C. Financial Terms

D. Proposal Guidelines

VIII. RFP & Project Timeline IX. RFP Policies and Procedures X. Appendices and Attachments Appendix A: GCC Guidelines for Contractors Attachment 1: Notice of Intent to Submit a Proposal Attachment 2: Proposer Information Form Attachment 3: Proposal Pricing Worksheet Attachment 4: Proposer Warranties Form Attachment 5: NYS Finance Law Forms A & B Attachment 6: NYS Finance Law Form C

Genesee Community College RFP #2025-646-01GB Page 1

I. Introduction

Genesee Community College (GCC or the College) seeks proposals (the Proposal) from qualified contractors (the Proposer) who can provide Audio-Visual hardware procurement, installation, and configuration in ONE (1) GCC classroom, during Summer 2025.

The goal of this Request for Proposal is to locate a source that best meets the College’s Audio-Visual presentation and video conferencing needs with a primary goal of removing and disposing of the current AV system components and specifying, procuring, installing, and configuring a new AV system. While price is a significant factor, other criteria will form the basis of our award decision, as more fully described in Section IV, Criteria for Selection.

II. Profile of the College

A. Overview

Genesee Community College was founded in 1966 as part of the State University of New York (SUNY) system under chapter 126 of the New York State Education Law. It is a two-year college located north of the City of Batavia and sponsored by the County of Genesee. Guiding the College through all endeavors through the years is the continuous dedication to meeting the changing needs of students and the community.

The College’s carefully crafted Strategic Plan includes a Mission, Vision and Values statement that follows SUNY’s Six Strategic Priorities while reinforcing student learning outcomes at the institutional level.

Genesee Community College is a multi-campus institution located in and around the counties of Genesee, Livingston, Orleans and Wyoming counties. It employs over 500 faculty and staff members and enrolled 4,293 students during the Fall 2024 semester.

Batavia Campus 1 College Rd., Batavia, NY

Med Tech Center 99 Med Tech Drive, Batavia, NY

Arcade Campus 25 Edwards St., Arcade, NY

Dansville Campus 31 Clara Barton St., Dansville, NY

Medina Campus 11470 Maple Ridge Rd., Medina, NY

Warsaw Campus 115 Linwood Ave., Warsaw, NY https://www.genesee.edu/ https://www.genesee.edu/about/offices-departments/administration/strategic-planning/ https://www.genesee.edu/about/offices-departments/administration/strategic-planning/

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B. Current Environment

Room SoN204 is one of three nursing laboratory classrooms, where students receive instruction and demonstrate their knowledge and skills using resources like patient simulators and patient care instruments and tools. The core components of the current AV equipment are over 8 years old. Some components have failed while others do not have connections or capabilities required in contemporary AV systems.is Describe the current environment or conditions that led to this RFP. Include references and hyperlinks where appropriate, as this document will be shared electronically.

III. Objectives, Scope, and Deliverables

A. Objectives and Scope:

The College is looking for a vendor that possesses the knowledge, skills, experience, and qualifications to:

• Specify, price, and visually depict commercial/professional grade components to create an AV presentation system

• Remove and dispose of old/current AV system hardware, cabling, and associated accessories

• Install and configure new system components in accordance with federal, state, local, and GCC safety and code regulations

• Prepare a spreadsheet of all AV system components, including manufacturer, model name/number, serial number, and GCC asset sticker number. GCC will provide vendor with asset stickers to affix during the installation process

B. Deliverables

The selected Proposer will be expected to provide the following deliverables:

1. Remove and set aside old/current AV hardware, cabling, related components, and packaging for department review (a cart can be provided for ease of movement). Keep work site (and staging area, if needed) neat, and free from dangling/exposed/live boxes, hardware, and cabling at the end of each work day and at the end of the project.

2. Specify only commercial/professional grade components in new condition to create an integrated AV presentation system. Provide a visual depiction of the proposed new components, cabling, and required ancillaries to create this system. For purchasing, vendors on New York State contract are preferred. At the minimum, the system must include:

a. Flush mounted ceiling speakers (6)

b. Interactive laser Epson projector (UST wall-mounted)

c. Da-Lite IDEA Screen Whiteboard for Projection and Dry-Erase

d. Dell P2424HT Touch-Screen ability for interaction and writing

e. Presentation control system with 7” touch-screen control (most other GCC rooms have Crestron):

i. This system will utilize three inputs: One HDMI Port from the GCC-Managed Dell PC, One HDMI cord available for BYOD use, and wireless connection to cast from Microsoft Windows tablets, preferably with additional Apple tablet compatibility. HDMI BYOD cable must be secured so that

Genesee Community College RFP #2025-646-01GB Page 3 it does not interrupt the presentation area when not in use and is easy to locate and reach when needed.

ii. This system will use a GUI matching other touchscreens on campus, with mind to uniform controls and accessibility. We can supply a Crestron Vision Tools File containing the current touchscreen layout and can discuss minor changes to ensure compliance.

iii. This system will allow for future expansion, including possible USB/NDI camera(s).

iv. Program the Presentation Control System to complete typical presenting functions, including but not limited to turning on all devices, turning off all devices, and switching between input sources. System should easily allow the use of a backup solution in the case of Presentation Control System failure, such as HDMI Extension and manufacturer remote

f. AV compatible managed network switch, with PoE capability and remote management available.

g. DSP for audio input from all sources to display, whether included in Presentation Control System or separate. Our current systems use Biamp Tesira rack-mounted DSPs.

h. AV wall-plate, cabling, raceway. An appropriate AV wall-plate to serve as the termination/joining point for all cabling running from hardware in the AV cabinet/instructor station, up through the wall, to hardware in or near the interstitial space/above ceiling tiles (e.g., scaler, speakers, projector).

Appropriate size surface-mounted cable raceway to hide all cabling that would otherwise be exposed.

Mesh “umbilical cord” for organizing all cables running from the AV cabinet/instructor station to the wall plate. Only Velcro strips are permitted for cable management- no plastic zip ties. All cabling will be commercial grade and rated for the location(s) where it will run/reside (e.g., wall, interstitial space). All cabling and hardware residing in the interstitial space will be safely mounted and/or run through “j” hooks or similar devices in order to avoid any contact with the ceiling grid and any air handlers, fire safety devices, or other existing hardware, cabling, infrastructure.

i. GCC Project Manager will provide Vendor with GCC asset stickers/tags. Vendor will affix tags to components, during the installation process, as designated by the GCC Project Manager.

j. Vendor will work with Project Manager and ITS to determine a range of IP addresses to assign to applicable AV components. Vendor will prepare and provide ITS/Project Manager with an electronic file containing the MAC/Static IP table of all new and/or changed components for network security and management purposes, including GCC Asset Tag Number, Location in Room, IP Address, and MAC Address.

k. Vendor will prepare and provide ITS/Project Manager an electronic file of a spreadsheet containing a list of all new project components identified for installation during the Day 1 on-site meeting, including asset manufacturer, model name and number, serial number, assigned IP address, and GCC asset tag number.

IV. Contract Terms

The selected vendor and GCC will enter into a contract for services and installation in the timeframe specified in this RFP, signed by individuals who are authorized by their respective organization to enter into legal agreements.

Vendor will offer and specify, in writing, terms of all applicable manufacturer warranties as well as any warranties, service agreements, and/or guarantees provided by the vendor and included at no additional charge. The vendor also will itemize, in writing, any optional warranties, services agreements, and/or guarantees available through a manufacturer and/or the vendor, for 1-year and 2-year terms. GCC is under no obligation to purchase any optional service but wants the keep the options open.

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Regardless of warranty length, all devices must have long term support available at the time of installation, and configuration of networked devices must follow security guidelines from ITS and SUNY.

Vendor will follow all federal, state, and local building and safety codes, including GCC’s AV installation guidelines.

This includes proper mounting of hardware and cabling in interstitial spaces. No zip or plastic ties will be used in any aspect of the job, only Velcro. Only commercial grade UL approved surge protectors may be used—no extension cords—so long as they are rated for the intended electrical load.

The successful Proposer hereby agrees to indemnify and save harmless the College, its agents, employees, and/or representatives, from any or all liability, damage, costs, or expense which may be incurred or sustained due to any injuries, including death, to any person or persons whomsoever, or property whatsoever, arising out of or in connection with the terms of executing this contract.

It is expressly understood and agreed that the successful Proposer assumes entire responsibility for the safety of its property, employees/representatives and agents, while on the premises or in connection with this RFP process or with carrying out the terms any subsequent contract.

No Proposer to whom this contract is granted or awarded shall assign, transfer, convey, subcontract, or otherwise dispose of all or part of said contract, or of his/her/their right, title, and interest herein, including the performance of this contract or the right to receive monies due, or to become due, or of his/her/their power to execute this without the proper written consent of Genesee Community College.

The Proposer agrees to pay in accordance with New York State Labor Law and New York State Schedule of Labor Rates. It will conduct its business in strict compliance with County Law, New York State Labor Laws, Federal OSHA Laws, and all other laws that apply. Labor rates as required by New York State Department of Labor shall be provided prior to the start of any work in compliance with this document.

Warranties and manufacturer terms and conditions should be included in the proposal.

Contract may be cancelled by Genesee Community College or the Proposer with 30 days’ notice, with written justification.

V. Principal Point of Contact

The Director of Media and Academic Technologies is responsible for coordinating the issuance of this RFP. All communications during the RFP process should be directed to the contact identified below. Communication with any other department or employee, or any member of the evaluation committee or any incumbent Proposer for the goods and services being procured pursuant to the RFP may be cause for disqualification from the RFP process.

Contact Greg Brooks, Director Media and Academic Technologies Services Department Division of Information Technologies Services Genesee Community College 1 College Rd.

Batavia, NY 14020 Phone (585) 343-0055 Ext. [6170] Email gwbrooks@genesee.edu

Any questions concerning the requirements presented in this RFP must be received electronically in writing by the contact listed above no later than the deadline listed in Section VIII. Questions will be compiled and responses shared as addenda.

mailto:gwbrooks@genesee.edu

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GCC’s Chief Operating Officer/Chief Financial Officer is the designated person to sign agreements, authorize payments, and perform any other official duties associated with representing and obligating the College.

VI. Criteria for Selection

Led by the Director of Media and Academic Technologies Services, an evaluation committee will review all proposals and make recommendations for the selection of a Proposer for approval. Proposals will be evaluated based on the following factors:

1. Proposer’s costs. 30%

2. The extent to which the proper’s solution fulfills the objectives and requirements stated in this RFP

15%

3. Trade reputation, client references, and/or citations from prior contracts where similar services have been provided for projects of similar size and scope

20%

4. Proposal preparation, thoroughness, and responsiveness to this RFP 20%

5. Interview/presentation 10%

6. Minority- and Women- Owned Business Enterprise (M/WBE) or Service- Disabled Veteran-Owned Business (SDVOB) certification

5%

The College reserves the right to award to the Proposer(s) that present(s) the best value to the College as determined solely by the College in its absolute discretion.

VII. Submission Guidelines and Requirements

A. Submission Methods

1. BidNet

To improve visibility and participation, Genesee Community College has joined the Empire State Purchasing Group and BidNet Direct to solicit proposals from vendors. This system will provide potential vendors with convenient online access to our procurement opportunities, as well as other agencies throughout New York State.

Proposals may be submitted online through GCC’s BidNet portal no later than the deadline specified in this RFP. All related materials and award information will be posted to this site. Visit https://www.bidnetdirect.com/new-york/geneseecommunitycollege to register and participate.

2. Email

Proposals may be emailed to the contact listed in Section V of this RFP.

Only qualified individuals or firms with prior experience should submit proposals in response to this Request for Proposal. The following submission guidelines and inclusions apply.

https://www.bidnetdirect.com/new-york/geneseecommunitycollege

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B. Proposer Qualifications

This section should establish the ability of the Proposer to exceptionally perform the required work by reasons of demonstrated competence in the proposed services to be rendered.

1. Company Profile: Provide an overview of your company, including years of experience, customer base, and relevant industry certifications. Include any preferred source certifications, such as M/WBE or SDVOB.

2. Describe most noteworthy qualifications for providing proposed services to be rendered. Specifically highlight those qualifications that provide a competitive advantage.

3. Describe any significant organizational changes in the past five years, such as in ownership or personnel.

4. Describe any litigation pending against Proposer.

5. List a minimum of three references including firm name, point of contact, position title, and contact information. The College reserves the right to check references other than those provided by any vendor, and to verify with any vendor or any third party any information set out in a vendor’s proposal. The College may contact these references and others to confirm the details of the represented services or products like the deliverables contemplated by this RFP.

6. If a subcontractor will be used by Proposer to comply with any portions of this RFP, that fact must be stated in the proposal. The names of the subcontractors and their duties shall be specified in the proposal.

Further, the Proposer is responsible for successfully managing all subcontractor products and/or services provided to the College.

C. Financial Terms

The selected vendor’s quote will be used to generate a GCC Purchase Order for the total amount of the agreed upon price for the job. GCC will submit the signed Purchase Order to the vendor. When GCC has signed off that the job and agreement are complete, the vendor will submit an itemized invoice, noting the GCC Purchase Order number. GCC will process the invoice for payment against the Purchase Order and mail a check to the vendor.

D. Proposal Guidelines

1. Only qualified individuals or firms with prior AV experience should submit proposals in response to this Request for Proposal.

2. Proposals must be signed by a representative that is authorized to commit the Proposer’s company.

3. Proposals must remain valid for a period of 30 days.

4. Proposals must include:

a. Itemized products lists, including manufacturer, model name/number, unit price, quantity, extended price.

b. List the NYS Office of General Services contract number and effective dates where applicable.

Preference is given to NYSOGS pricing

c. Include a narrative that delineates how the vendor will meet the objectives and deliverables

d. Include a schematic/visual that presents all system components and how they will be connected.

The existing instructor station/desk, which contains an AV rack, will be reused for this project. Note that Velcro ties, NOT plastic zip ties, must be used for cable management.

e. Signed copies of Attachments 2-6 of this RFP. Supplemental information may be requested of Proposers for successful evaluation and will be considered a formal element of the proposal.

f. All elements listed in Part VII-B. Proposer Qualifications.

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g. A standard set of Proposer’s terms and conditions. All terms and conditions will be subject to negotiation.

VIII. RFP & Project Timeline

Proposals must be submitted electronically to the contact listed in Section V before 4:30 pm EST on the deadline listed below. In fairness to all participants, no extensions or exceptions will be permitted. The College reserves the right to alter the project timeline.

Release of Request for Proposal (RFP) ...................................... ………………….….4/4/25

Site visit*................................................................................................. 5/9/25, 10am

Deadline for submission of questions** ......................................................... 5/14/25

Q&A addendum issued .................................................................................... 5/16/25

Deadline for notice of intent to submit proposal (submit Attachment 1]….5/16/25, 4pm

Deadline to submit proposal [include Attachments 2-6] .........................6/6/25, 4pm

Selection of Proposer and finalization of contract ...........................6/9/25 – 6/20/25

Install/Configuration (est. 1 week to complete)…… .......................6/23/25 – 7/31/25

*Site visit is highly recommended.

**Questions may be submitted using the GCC BidNet portal or by emailing the contact listed in Section V prior to the deadline listed above. All questions and answers will be compiled in a Q&A addendum and provided via an update post to BidNet file and to vendors who email questions or email a request to receive a Q&A addendum

IX. RFP Policies and Procedures

A. It is the College’s intent to select the Proposer that provides the best solution for the College’s needs.

B. The Proposer’s response to this RFP, as may be subsequently modified in negotiations with the College, may be included as exhibits in any contracts that the College may execute with the Proposer.

C. The College reserves the right to amend this RFP.

D. Women- and minority- owned businesses are encouraged to submit proposals. Genesee Community College is an Equal Opportunity Employer, committed to providing an environment free of discrimination.

E. SUNY is committed to providing an accessible, usable, and integrated experience for all its students, staff and community. Electronic and information technology (EIT) consists of information technology and any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of data or information that will be deployed in connection with such technology, equipment or systems. Further, EIT includes, but is not limited to, telecommunications products, information kiosks and transaction machines, Internet and Intranet websites, web-delivered content, software, electronic books and electronic book reading systems, search engines and databases, multimedia, classroom technology, and office equipment.

F. The College reserves the right to reject any or all of the Proposals, or any part thereof, submitted in response to this RFP, and reserves the right to waive formalities, if such action is deemed to be in the best interest of the College. The College reserves the right to request additional information from any Proposer. The College reserves the right to award negotiated contracts to one or more Proposers.

G. This RFP is not intended and shall not be construed to commit the College to pay any costs incurred in connection with any Proposal or to procure or contract for any services.

https://www.bidnetdirect.com/new-york/geneseecommunitycollege

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H. The decision to award a contract shall be based on Proposer’s ability to provide quality services and products and to comply with all applicable laws, rules and regulations, including without limitation local preferences.

I. The award of any contract will be made as judged to be in the best interest of the College. The final selection of the Proposer will be made by the College Evaluation Committee and approved by the Chief Financial Officer.

J. Each Proposal will be examined to determine whether it is responsive to the requirements of this RFP. All responsive Proposals will be evaluated in accordance with criteria deemed to be in the College’s best interests.

K. While the College is under no obligation to contact Proposers for clarifications, it reserves the right to do so.

Depending on the number and quality of the Proposals submitted, the College, at its sole discretion, may elect to interview all or some of the Proposers during the selection process and to request presentations, including demonstrations of products and services.

X. Appendices and Attachments

Begin on the next page.

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Appendix A: GCC Guidelines for Contractors

GCC GUIDELINES FOR CONTRACTORS

All work that requires access to above ceiling spaces, penetrations through walls, ceilings, floors, etc. requires pre-approval of the Facilities Department.

Required information:

• The areas of the college that will be affected by the work will be identified

• Ceiling tiles that need to be removed in support of the work will be identified

• All penetrations through walls, ceilings, floors will be identified

• All penetrations through walls, ceilings, and floors require prior environmental approval before the work starts

• Location of equipment, mounting systems will be identified

• Walls, ceilings, floors that will receive fastening devices require prior environmental approval

All work shall comply with the following:

• All AV installation/upgrade projects in any GCC space must include planning meetings with the Facilities department, whereby a contractor and the GCC Project Manager share plans, meet in person, and receive approval from Facilities before the contractor begins any work

• All penetrations in walls, ceilings, and floors will be properly fire-stopped, no exceptions

• Wall penetrations shall not go through fire gates

• Cables and wires not in conduit will be plenum rated, preapproved by Facilities and Network &

Telecommunications

• All conduit, pipes, and cables shall be properly hung and supported above the ceiling, and they will not be left directly on top of the ceiling grid or tiles in the interstitial space. Conduit, pipes, and cables will not interfere with access to or operation of existing systems above the ceiling. Conduit, pipes, and cables will not involve removing or repositioning ceiling tiles without explicit permission from Facilities.

• All completed work shall be inspected and approved by a Facilities representative before final acceptance of work

Genesee Community College RFP #2025-646-01GB Page 10

Attachment 1:

Notice of Intent to Submit a Proposal

You are invited to submit a proposal for Audio-Visual Systems Procurement, Installation, and Configuration Services at Genesee Community College in accordance with RFP # #2025-646-01GB. Email this form with your intention on or before 5/16/2025 4pm to Project Manager, Greg Brooks at gwbrooks@genesee.edu

I do not wish to submit a proposal for this RFP.

So that GCC may improve its future procurement experiences, please explain your reason(s):

I wish to remain on our contact list to receive future procurement solicitations.

I intend to submit a proposal for this RFP. – Submit this form by 4:30 pm on 6/6/2025

Signature of Official Date

Print or Type Name

Title

Name of Organization

Address

Email Phone

Genesee Community College RFP #2025-646-01GB Page 11

Attachment 2:

Proposer Information Form

All Proposers must submit the following:

All forms in Attachments 2-5 of this RFP:

Proposer Information Form (this page)

Signed Proposer Warranties form, pages 13413-145

NYS Finance Law §§ 139-j and 139-k Forms A and B, page 115615

NYS Finance Law §§ 139-j and 139-k Form C, page 171616

Information as requested in Section VII, Submission Guidelines and Requirements

Your firm’s Equal Employment Opportunity Policy Statement, which conforms to the provisions of SUNY Exhibit A-1: Affirmative Action Clauses.

Please respond to the following inquiries and/or certifications:

Yes No

Does your firm agree that all presentations and materials are free from racial, religious, or sexual bias?

Are you a New York State resident business?

Total number of people employed by firm

Total number of people employed by firm in NYS

Is your firm a NYS certified minority-owned business (MBE)?

Is your firm a NYS certified women-owned business (WBE)?

Print or Type Name

Title

Name of Firm

Address

Email Phone

Signature of Official Date https://www.suny.edu/sunypp/documents.cfm?doc_id=125

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Attachment 3:

Proposal Pricing Worksheet

Proposals must include this pricing worksheet along with related details, as outlined in Section VII-D, for consideration.

COMPONENT YEAR 1 PRICE YEAR 2 PRICE YEAR 3 PRICE

Part 1 - Required Components

1. Required component

a. Item a

b. Item b

c. Item c

2. Required component

Part 2 – Optional Components

1. Optional component

2. Optional component

TOTAL

Name of Firm

Signature of Official Date

Genesee Community College RFP #2025-646-01GB Page 13

Attachment 4: Proposer Warranties Form (2 pages)

The undersigned, as Proposer, hereby offers this proposal for the right to enter into an agreement to provide Audio Visual System Services at Genesee Community College. The Proposer warranties:

A. That the only person or persons interested in this Proposal as principal, or principals, is or are named herein, and that no person other than herein mentioned has any interest in this Proposal or in the contract to be entered into;

that this Proposal is made without connection with any other person, company or parties making a Proposal; and it is in all respects fair and in good faith without collusion or fraud.

B. That it has examined the site of the service work and informed themselves fully in regard to all conditions pertaining to the place where the work is to be done; that it has examined the specifications for the work and other Proposal documents relative thereto; that it has read all of the material contained in this RFP prior to submission of a Proposal, and that the Proposer is informed fully relative to the service to be performed.

C. That it agrees, if this Proposal is accepted, to contract with Genesee Community College to furnish all necessary materials, labor and incidentals necessary to perform and complete the services specified by this RFP and other contract documents.

D. That it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees or agents thereof.

E. That it is willing and able to comply with the New York State laws and SUNY procurement guidelines, including:

1. SUNY Exhibit A, Standard Clauses

2. SUNY Exhibit A-1, Affirmative Action Clauses

F. That it will maintain insurance with limits of no less than as stated below:

1. General Liability shall have a limit no less than of $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability shall have a limit no less than $1,000,000 per accident for bodily injury and property damage. The College shall be endorsed as additional insured on the policy

3. Workers’ Compensation shall have a limit no less that as required by the State of New York.

4. Professional Liability shall have a limit no less than $1,000,000 per occurrence.

Insurance shall be with a company or companies licensed to business in the State of New York and acceptable to the College. The Contractor shall furnish the College with copies of the policies or a certificate showing that such insurance is in effect. The policies include a clause stating that the insurance will not be canceled or reduced without at least (30) day prior written notice to the College.

All liability insurance policies shall name the College as an additional insured and shall include a severability of interest clause with respect to claims, demands, suits, judgements, costs, charges, and expenses arising out of, or in connection with any loss, damage, or injury resulting from negligence or other fault of the Contractor, Contractor's agents, representatives, and employees.

The Contractor agrees to defend, indemnify, and hold the College harmless from and against any and all claims (including costs of litigation and attorney's fees) for personal injury (including death) or damage to property rising out of or in connection with the Contractor's performance under this Agreement.

https://www.nysenate.gov/legislation/laws/CONSOLIDATED https://www.suny.edu/meansbusiness/ https://www.suny.edu/sunypp/lookup.cfm?lookup_id=126 https://www.suny.edu/sunypp/documents.cfm?doc_id=125 http://www.wcb.ny.gov/content/ebiz/icpoc/pochowreg.jsp

Genesee Community College RFP #2025-646-01GB Page 14

G. That (i) any Electronic Information Technology (EIT) products included in the Proposal conform to Web Content Accessibility Guidelines (“WCAG”) 2.0 AA and (ii) non-web-based EIT products included in this Proposal shall meet or exceed the applicable accessibility requirements of section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, Part 1194. If selected for award, selected Proposer agrees to provide evidence of compliance with these requirements before an Agreement becomes effective and any other time upon reasonable request of GCC.

H. That it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the College.

I. That all information provided by it in connection with this Proposal is true and accurate.

J. The Proposer affirms as true, under the penalties of perjury, as follows:

1. The prices in this Proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition as to any matter relating to such prices, with any other contractor or with any competitor;

2. The prices which have been quoted in this Proposal have not been disclosed knowingly by the Proposer, and will not be disclosed knowingly by the Proposer, directly or indirectly, to any other Proposer or to any competitor, prior to the opening;

3. No attempt has been made or will be made by the Proposer to induce any other person, partnership or corporation to submit a Proposal for the purpose of restricting competition;

4. Neither the undersigned, nor any partner, principal, officer, director, employee, stockholder, or any other person authorized by the undersigned or any of the foregoing persons, has offered or given any gratuity to any official, employee or agent of Genesee Community College or New York State or of any political party, with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement.

Signature of Official

Title

Proposer

Date

Genesee Community College RFP #2025-646-01GB Page 15

Attachment 5: NYS Finance Law Forms A & B New York State Finance Law §§139-j and 139-k FORM A

Summary: Policy and Procedure of the State University of New York

State Finance Law §§139-j and 139-k, enacted by Ch. 1 L. 2005, as amended by Ch. 596 L. 2005, effective January 1, 2006, regulate lobbying on government procurement, including procurements by State University to obtain commodities and services and to undertake real estate transactions.

Generally, the law restricts communications between a potential vendor or a person acting on behalf of the vendor, including its lobbyist, to communications with the officers and employees of the procuring agency designated in each solicitation to receive such communications. Further, the law prohibits a communication (a “Contact”) which a reasonable person would infer as an attempt to unduly influence the award, denial or amendment of a contract. These restrictions apply to each contract in excess of $15,000 during the “restricted period” (the time commencing with the earliest written notice of the proposed procurement and ending with the later of approval of the final contract by the agency, or, if applicable, the State Comptroller). The agency must record all Contacts, and, generally, must deny an award of contract to a vendor involved in a knowing and willful Contact. Each agency must develop guidelines and procedures regarding Contacts and procedures for the reporting and investigation of Contacts. The agency’s procurement record must demonstrate compliance with these new requirements.

Accordingly, neither a potential vendor nor a person acting on behalf of the vendor should contact any individual at State University other than the person designated in this solicitation as State University’s Designated Contact, nor attempt to unduly influence award of the contract. State University will make a record of all Contacts, and such records of Contact will become part of the procurement record for this solicitation. A determination that a vendor or a person acting on behalf of the vendor has made intentionally a Contact or provided inaccurate or incomplete information as to its past compliance with State Finance Law §§139-j and 139-k is likely to result in denial of the award of contract under this solicitation. Additional sanctions may apply.

A complete copy of the State University of New York Procurement Lobbying Policy and Procedure is available for review at www.suny.edu/sunypp/.

New York State Finance Law §§139-j and 139-k FORM B Affirmation

A complete copy of the State University of New York Procurement Lobbying Policy and Procedure is available for review at www.suny.edu/sunypp/.

Offeror AFFIRMS that it has reviewed and understands the Policy and Procedure of the State University of New York, relating to State Finance Law §§139-j and 139-k, and agrees to comply with State University’s procedure relating to Contacts with respect to this procurement.

Procurement Description/ID No.

Name of Offeror

Address

Signature of Person Submitting Form

Name http://www.suny.edu/sunypp/ http://www.suny.edu/sunypp/

Genesee Community College RFP #2025-646-01GB Page 16

Attachment 6: NYS Finance Law Form C New York State Finance Law §§139-j and 139-k FORM C

Disclosure and Certification with respect to State Finance Law §§139-j and 139-k

1. Has a Governmental Entity, as defined in State Finance Law §139-j(1)(a), made a determination of non-responsibility with respect to the Offeror within the previous four years where such finding was due to a violation of State Finance Law §139-j or the intentional provision of false or incomplete information with respect to previous determinations of non-responsibility?

☐ Yes

☐ No

If yes, provide the following details:

Governmental entity that made the finding

Date of finding

Basis of finding

2. Has a Governmental Entity terminated or withheld a procurement contract with the Offer because of violations of

State Finance Law §139-j or the intentional provision of false or incomplete information with respect to previous determinations of non-responsibility?

☐ Yes

☐ No

If yes, identify the following:

Governmental entity that terminated the contract

Date of contract termination or withholding

Related procurement contract

Offeror CERTIFIES that all information provided by Offeror with respect to its compliance with State Finance Law §§139-j and 139-k is complete, true and accurate.

Procurement Description/ID No.

Name of Offeror

Address

Signature of Person Submitting Form

Name