RFP Chromebook Charging Carts

Jasper County Charter System (JCCS) in Monticello, Georgia is requesting proposals for 85 Chromebook charging carts (EarthWalk Saver Series model SS30.4) with proposals due June 16, 2022 at 4:00 PM EST.

The scope specifies the EarthWalk Saver Series SS30.4, a pre-wired USB-C Power Delivery cart with vertical storage for up to 30 devices with screens up to 14 inches, compact 22"W x 22"D x 36.5"H dimensions, 5-inch swivel casters with locking brakes, and a 600-watt USB-C power system with 30 pre-wired USB-C 3.0 charging cables. Proposals must include EarthWalk Cart Art custom-designed graphic panels with installation, shipping with lift gate and pallet jack service, and white glove delivery to four district buildings. Delivery and installation charges must be listed as separate line items, and pricing cannot be contingent on additional purchases.

The estimated contract value is $127,415, the winning bid amount. Evaluation criteria prioritize cost as the highest-weighted factor, followed by product quality, bidder qualifications and experience, vendor proximity to JCCS, and district experience with the vendor. Vendors must provide a minimum of three references from similar projects with customer names, addresses, contact names, and telephone/fax numbers.

The contract term requires execution within 60 days of award. JCCS reserves the right to negotiate with selected vendors, reject any and all bids, or reduce or cancel the RFP if district funding is reduced or not approved. Standard indemnification clauses, non-Georgia governing law, or provisions binding the district to unknown terms and conditions are not acceptable. Questions regarding site visits or the RFP should be directed to Cara Bockholt, Director of Instructional Technology (cbockholt@jasper.k12.ga.us); phone calls will not be accepted. Late proposals will be considered void.