RFP - Child Nutrition Kitchen Sanitation Program

The Washington County School District in Utah is seeking a qualified vendor through a Request for Proposal to provide a comprehensive Child Nutrition Kitchen Sanitation System and Training Service for its Student Nutrition Department. The procurement is scheduled with a proposal due date of May 15, 2026, at 2:00 p.m. Mountain Standard Time, with submissions required in both original hard copy and electronic format via removable USB storage device to Mark Hoss, Purchasing Director, at the District's office in St. George, Utah. The vendor must supply green seal certified cleaning products including anti-microbial liquid hand soap, all-purpose cleaner, multi-purpose degreaser, pot and pan detergent, and quaternary ammonium-based sanitizer—all of which must be portion-packed, color-coded, non-hazardous, and biodegradable. Deliverables include direct initial delivery and ongoing monthly restocking of products to all school sites, provision and maintenance of dispensing equipment that remains vendor property, and monthly service visits between 7:30 a.m. and 1:30 p.m. that include inventory review, staff training on cleaning and sanitizing techniques, equipment inspection, OSHA compliance verification, and completion of standardized service reports. Proposals must include detailed product samples, comprehensive training materials with videos and posters, copies of service report forms and procedures manuals, a master schedule for the school year, and at least three references from comparable school districts currently using the vendor's program. Evaluation criteria include vendor experience with K-12 and school lunch programs, technical support capabilities, and cost proposals submitted separately from technical proposals and broken down as monthly costs per site. The initial contract will be for one year with options to renew annually for up to five additional years, contingent upon District satisfaction with vendor performance.

The RFP documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular business classifications, suggesting the opportunity is open to all responsive and responsible vendors. No incumbent vendors or current contractors are identified in the procurement materials provided. Vendors are required to conduct criminal background checks for all employees working on school property and ensure employees wear company uniforms or visible identification. Proposing firms must provide same-day technical support responses between scheduled visits, submit a statement of the working relationship between the offeror and product manufacturer including agreement length and a manufacturer's affidavit, and certify that they are properly licensed to conduct business within the scope of the RFP in the State of Utah. The RFP documents do not disclose a specific budget or award value; however, pricing is to be submitted separately and broken down as monthly costs per site for goods and services, with the District noting that either party may terminate the contract with 30 days written notice and the contract may be cancelled if the vendor fails to deliver on time or meet requirements.