2-Sanitation Program RFP terms.docx

WASHINGTON COUNTY SCHOOL DISTRICT

REQUEST FOR PROPOSAL

Child Nutrition Kitchen Sanitation System

WCSD-MH-004

Release Date: 21 April 2026 Due Date: 15 May 2026

Intent of Request for Proposal (RFP) The purpose of this Request for Proposal is to provide a Sanitation System and Training Service for Washington County School District Student Nutrition Department.

Preference will be given to vendors that have experience with K12 and/or school lunch programs.

This RFP provides prospective vendors with sufficient information to enable them to prepare and submit competitive proposals. It is not intended to limit a proposal’s content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

Issuing Office The District’s Department of Purchasing is the issuing office for this document and all subsequent addenda related to it, on behalf of the Business Administrator of the District.

Length of Contract The initial contract resulting from this RFP will be for a period of one (1) year. This will include options to renew annually, not to exceed five (5) years.

Annual extensions are subject to the following conditions:

· WCSD is satisfied with the vendor’s services

· The vendor submits any proposed price increase with supporting documentation for the upcoming contract period.

Termination of Contract If the vendor fails to deliver on time or meet contract requirements, Washington County School District may cancel the contract. Likewise, the vendor may cancel the contract if WCSD fails to meet its obligations. Either party may terminate the contract with 30 days written notice.

Washington County School District Contacts All inquiries related to this Request for Proposal must be submitted electronically through the electronic posting on the original solicitation. The original posting is the only official solicitation – any inquiries received outside of this forum will be referred to the original solicitation. No exceptions.

No other Washington County School District Employee, Board Member, or evaluation committee member should be contacted concerning this RFP during the selection process. Failure to comply with this requirement may result in disqualification.

Right of Rejection The Washington County School District Board of Education reserves the right to reject any and all proposals or to waive any non-statutory informality. The Board of Education further reserves the right to make the contract award to be in the best interest of the District. The Board's decision to accept or reject the contract shall be final.

Proposal Documents & Addenda All documents, questions, answers, and updates are available through Bidnet.

Submit all questions through the original posting before the deadline.

Any clarifications or changes will be issued as addenda. Vendors are responsible for reviewing and acknowledging all addenda, which become part of the contract.

Cost must be submitted separately from the technical proposal as to allow it to be evaluated independently.

Identify the following clearly on your cost proposal:

· Implementation Fee (if applicable)

· 1st Year Costs

· Additional costs or fees not covered elsewhere

Conflicting Terms of Provisions If any portion of this RFP conflicts in whole or in part with a written agreement entered into between the selected party and Washington County School District subsequent to the issuance of this RFP, the subsequent written agreement between the selected party and Washington County School District shall control.

Protected Information Under the Government Records Access and Management Act, Utah Code §§ 63G-2-101 to -901, as amended ("GRAMA"), certain information submitted in the proposal(s) may be open for public inspection or disclosure. Pursuant to Section 63G-2-309 of GRAMA, any confidential information provided to the District which the contractor believes should be protected from inspection or disclosure must be accompanied by a written claim of confidentiality and a concise statement of reasons supporting such claim. All material contained in and/or submitted with the proposal becomes the property of the District and may be returned only at the District's option.

Other Requirements Conform to Response Form Guidelines. All proposed information must be submitted on any Proposal Response forms found in this RFP and in the format identified.

Proposals Submitted on a Timely Basis. Proposals must be submitted on a timely basis. All proposals must include one original hard copy with an electronic copy preferably using removable USB storage device and must be submitted to Mark Hoss, Purchasing Director, by Friday May 15, at 2:00 p.m. Mountain Standard Time at the following address:

Washington County School District Attn: Mark Hoss / Purchasing 121 W Tabernacle St St George, UT 84770 Any proposal received after that will be deemed unresponsive and will not be considered for evaluation. Faxed or emailed copies will not be accepted.

Notice of Intent Products and services under consideration for award must meet or surpass the minimum level of industry standards established in this RFP. They must also adhere to all applicable federal, state, and local regulations, including technical, environmental, and performance standards and specifications.

Definitions For clarity within this RFP and any resulting contract, the following terms are defined:

Notice: Where the terms bid, bidder, bidding, or quote are mentioned in this solicitation, they should be interpreted as offeror, as defined in 63G-6a-103(30), and the terms RFP or Request for Proposals, as per 63G-6a-103(38). This procurement will adhere to the provisions set forth in 63G-6a-701 to 63G-6a-711.