RFP Central Utility Building Purge Unit Replacement for Chiller No. 5 Fermi National Accelerator Laboratory

Fermi Forward Discovery Group, LLC (on behalf of Fermi National Accelerator Laboratory) is soliciting proposals for removal, replacement, testing, and restoration to operational condition of Chiller No. 5 at the Central Utility Building on the Fermilab campus in Batavia, Illinois under RFP, with proposals due June 12, 2026 and an optional site visit on June 2 from 10:00 a.m. to 11:30 a.m. (CT) at the Kirk and Pine Street Entrance.

The scope requires furnishing all labor, supervision, materials, tools, equipment, and transportation to perform chiller maintenance and replacement services, including replacement of a Trane Purge Unit (Model PRG00201). Offerors must hold current valid HVAC/chiller licenses and permits, demonstrate acceptable safety records, submit a corporate quality control plan, and hold Trane certification with demonstrated experience servicing similar chiller systems. Past performance evaluation requires submission of three relevant projects completed within the past five years. Anticipated performance start date is June 10, 2026.

Pricing must be submitted on a Time and Material (Labor Hour) basis for services and a Firm Fixed Price for the Trane Purge Unit, with all applicable Illinois state and local taxes included. Pricing must remain valid for a minimum of 90 calendar days from the proposal due date. Award will be made using Lowest Price Technically Acceptable source selection to the offeror submitting the lowest evaluated price with a technically acceptable proposal. Proposals must be organized into three parts: Technical Proposal, Pricing Schedule and Certifications, and Past Performance documentation, submitted electronically via email by the deadline.

The successful offeror must provide Certificates of Insurance naming Fermi Forward Discovery Group, LLC, The University of Chicago, Universities Research Association, Inc., and the United States Government as additional insureds prior to commencing on-site work.