RFP-c 25-19 various types of commercial light bulbs

Houston Community College (HCC) Procurement Operations Department has issued Request for Proposal RFP-C 25-19 for various types of commercial light bulbs to be supplied across its 19 campuses spanning 6.5 million square feet. The procurement seeks a contractor to provide 142 different types of commercial light bulbs on an as-needed basis, with delivery required within 5 business days of receiving an approved purchase order. Proposals must be submitted electronically through the Bonfire portal by January 22, 2024, at 2:00 pm local time. The contract term is one year with four potential one-year renewal options. Evaluation criteria heavily emphasize pricing, with 95 points allocated to price proposals and 5 points for small business participation. Contractors must carry specific insurance coverage, including $1 million each in commercial general liability, automobile liability, and workers compensation insurance. HCC will manage light bulb removal and installation internally, with the selected vendor responsible solely for supplying the specified bulb types.

The procurement includes a small business participation goal of 5%, encouraging minority and disadvantaged business enterprise involvement. The estimated annual contract value is $57,000, though HCC provides no guaranteed minimum purchase quantities, making this a potentially flexible engagement for vendors. Contractors must include all transportation costs in their pricing, with HCC explicitly stating they will not pay separate mileage or fuel charges. The contract will be awarded to the proposer offering the best overall value, considering both pricing and qualitative factors. No pre-proposal conference is scheduled, and the procurement is open to contractors capable of meeting the detailed technical specifications for the 142 different commercial light bulb types. The opportunity represents a strategic sourcing initiative for HCC's extensive facilities management needs, with a focus on competitive pricing and efficient procurement of lighting infrastructure.