ESBD_387426_1734719636791_RFP - C 25-19 Various Types of Commercial Light Bulbs. 1 docx.pdf

RFP-C 25-19 Various Types of Commercial Light Bulbs

Procurement Operations Department

3100 Main Street, 11th Floor

Houston, Texas 77002

REQUEST FOR PROPOSAL COMMODITY (RFP-C)

FOR

VARIOUS TYPES OF COMMERICAL LIGHT BULBS

RFP-C 25-19

ISSUED BY:

Procurement Operations

Department

For

System Wide Departments

PROCUREMENT OFFICER:

Buyer: Sajid Iqbal

Telephone: (713) 718-2718

Email: Iqbal.sajid@hccs.edu

PROPOSAL CLOSE DATE: January 22, 2024

TIME (Before): 2:00 p.m. (local time)

HCC BID Portal:

Houston Community College (bonfirehub.com)

This solicitation requires all proposals to be submitted electronically through Bonfire. no paper, email or fax submissions will be accepted.

https://hccs.bonfirehub.com/portal/?tab=login

TABLE OF CONTENTS

Section Headings Page Number

Introduction and General Information 3

Section 1 – Submittal Instructions 4

Section 2 – Project Overview and Scope of Services 6

Section 3 – Schedule of Items and Pricing 12

Section 4 – Evaluation Criteria 18

Section 5 – Document format and content 20

Section 6 - General Information 24

Section 7 – Required Attachments 35

NOTE: All noted Attachments are to be completed and submitted with Proposal, Attachments

1, 5 and 7 must be signed and notarized.

Exhibit Number Exhibit Title

Exhibit No. 1 Sample HCC Form Services Agreement (attached)

SOLICITATION SCHEDULE

The following is the anticipated solicitation schedule including a brief description for milestone dates:

Solicitation Milestone Date & Time

RFP released and posted to HCC’s & ESBD’s websites December 20, 2024

A non-mandatory in person face-to-face Pre-Proposal

Meeting N/A

Deadline to receive written questions/inquiries January 08, 2025, by 5:00 pm (local time)

Responses to written questions/inquiries (estimated) January 13, 2025

Proposal Submittal Due Date January 22, 2025, by 2:00 pm (local time)

Anticipated Board Recommendation and Approval

Date February 2025

NOTE: Houston Community College reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the RFP and posted on Procurement Operations website for your convenience.

INTENTIONALLY LEFT BLANK

INTRODUCTION

This is a Request for Proposal (RFP-C) pursuant to Chapter 44.031 of the Texas Education Code.

Houston Community College (“HCC” and/or “the College”) seeks proposals from qualified firms to provide Various Types of Commercial Light Bulbs. Sealed responses, subject to the terms and conditions of this RFP-C as more fully explained herein. Proposals must be received on or before the due date specified in the Solicitation Schedule above. Visit Houston Community College

(bonfirehub.com) for additional information on this and other business opportunities.

GENERAL INFORMATION

Houston Community College's service area includes Houston, Katy, Spring Branch, and Alief

Independent School Districts, as well as Stafford Municipal District, and the Fort Bend portion of

Missouri City. The System is accredited by the Commission on Colleges of the Southern

Association of Colleges and Schools to award associate and baccalaureate degrees.

HCC serves its students and the region by offering associate and bachelor’s degrees, certificates, academic preparation, economical education options, vocational trainings, flexible class schedules, and lifelong learning opportunities that prepare students in our diverse community to compete in an increasingly technological and international society. Houston Community

College increases the economic outcome of its students and communities, playing an integral role in transforming and improving lives.

As of the year 2024 HCC has nineteen (19) campuses, spanning 6,517,666 square feet, serving

85,858 students.

More information regarding HCC is found in the annual HCC Fact Book. The Fact Book can be found at www.hccs.edu/about-hcc/institutional-research/hcc-fact-book/.

VENDOR COMMUNICATION:

Communication between the Procurement Operations Department and vendors is helpful and encouraged. Steps must be taken, however, to maintain a fair opportunity to compete for all vendors and to avoid any appearance of favoritism. In order to protect the integrity of the process, once the solicitation is issued, the following protocols must be observed:

1. Other than the Assigned Procurement Officer listed, all communication is strictly forbidden and may result in disqualification.

2. All requests for clarifications, information and questions must be submitted in writing to the Assigned Procurement Officer during the Question-and-Answer time frame outlined in the solicitation document.

3. All responses and necessary corrections to the solicitation will be communicated through the addendum process by the Assigned Procurement Officer.

The above referenced guidelines will ensure the College is maintaining a fair and equal opportunity among all eligible vendors during the solicitation process.

http://www.hccs.edu/about-hcc/institutional-research/hcc-fact-book/

SECTION 1 – SUBMITTAL INSTRUCTIONS

1.1 HCC is requiring respondents to submit their response to this request electronically through the Bonfire Portal Houston Community College (bonfirehub.com). HCC intends to utilize

Bonfire as its exclusive solicitation platform. Proposals can now be accepted through the

Bonfire platform.

1.2 The following are some important notes about Bonfire:

2.1.1 Official versions of HCCs solicitation, associated documents and any updates are available through Bonfire;

2.1.2 Questions are only accepted through Bonfire before the deadline as noted in the

Solicitation Schedule. Associated answers will be posted in Bonfire;

2.1.3 Logging in and/or uploading files(s) does not mean that the response is submitted. Proposers must successfully upload the required files(s), submit all required information including forms and attachments and click the submit button before Closing Date and Time;

2.1.4 Proposers will receive an email confirmation receipt with a unique confirmation number once Proposers finalize their submission. This will confirm that

Proposers have successfully submitted their response;

2.1.5 If an item in Requested Information is designated as Required, Proposers will not be able to complete their submission until the requirement is met;

2.1.6 Uploading large documents may take significant time depending on factors such as the size of the file(s) and Proposer’s internet connection speed;

2.1.7 Please note the type and number of files allowed. The maximum upload file size is one (1) gigabyte (GB). Please Do Not embed any documents within the uploaded files as they will not be accessible or evaluated;

2.1.8 Minimum system requirements for uploading files(s): Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled;

2.1.9 If Proposers need technical assistance with using Bonfire, you may contact

Bonfire directly at Support@GoBonfire.com or 1.800.654.8010 x2;

2.1.10 Please note that all inquiries related to the actual solicitation contents and any clarifications must be submitted to HCC though the Opportunity Q&A feature in Bonfire; and by submitting a Proposal in Bonfire, Proposer acknowledges and accepts all addenda, questions and answers posted by HCC in Bonfire.

https://hccs.bonfirehub.com/portal/?tab=login mailto:Support@GoBonfire.com

1.3 Proposers shall meet the following minimum requirements to be considered for evaluation:

1.3.1 The proposer shall complete the appropriate Pricing documents found in Bonfire based on goods and/or services offered. Proposer shall submit a fee schedule for any fees not already listed on the line items;

1.3.2 The proposer shall submit all Requested Information in Bonfire and shall submit the Form CIQ (Conflict of Interest Questionnaire) regardless if conflicts exist. By submitting a Proposal, with a completed Form CIQ, Proposer certifies compliance with the requirements therein;

1.3.3 HCC reserves the right to request additional information as it deems necessary;

and

1.3.4 It is incumbent upon the Proposer to review the solicitation in whole and particularly the evaluation categories and provide any other information that it deems relevant to HCC’s consideration of their Proposal.

1.4 The College will in no way be responsible for any delay, difficulties, causes or any other occurrences that inhibited or prevented a timely submittal.

1.5 The College accepts no financial responsibility for any costs incurred by the respondent in the course of responding to this invitation.

1.6 All questions regarding this proposal must be submitted in writing not later than the due date specified above in the Solicitation Schedule in the Bonfire portal. Contact between solicited vendors and user departments during the request for sealed proposal process or evaluation process is prohibited.

1.7 HCC reserves the right to reject any or all proposals, accept proposals deemed most advantageous to the college system and to waive any technicalities in proposing.

1.8 Each proposer agrees to hold their offer open for acceptance by The College for a minimum of one hundred eighty (180) days from the submittal deadline date and time for proposal submission.

INTENTIONALLY LEFT BLANK.

SECTION 2 –PROJECT OVERVEW & SCOPE OF SERVICES

2.1. Project Overview

The Houston Community College System (“HCC and/or the “College”) is accepting sealed proposals from qualified Contractors /Vendors/ to provide various types of commercial light bulbs from your firm while remaining in compliance with state and federal laws and requirements. However, the College reserves the right to reject all bids entirely or make multiple contract awards between the lowest and/or, most responsive and responsible bidder and/or the contractor offering the overall best value to the College. Award may be based on individual or groups of specific line items, cost, or any criteria deemed by the College to be most advantageous. The College also reserves the right to refrain from awarding any lines or group of specific line items as a result of this RFP-C and, instead, award the entire contract to a supplier available through a cooperative purchasing agreement.

The quantities and frequency of service are estimates based on historical departmental data, any given week, a few times a month, and/or on an as needed basis.

2.2. Contract Term

It is anticipated that the contract term for contract(s) awarded as a result of this RFP-C, if any, will be one (1) year with the option to renew for four (4) additional one-year terms. Further, HCC reserves the right to extend the contract on a month-to-month basis, not to exceed three (3) months upon the expiration of the initial term and any successive renewal term.

HCC estimates the annual contract spend to be Fifty-Seven Thousand dollars ($57,000). PLEASE

NOTE THERE IS NO GUARANTEED ANNUAL VOLUMES. The College makes no guarantees on quantities and may purchase more or less than those stated in this proposal.

2.3. Pre-Proposal Conference

Service Providers are encouraged to tour campuses on their own to understand the scope of its geography and parking and access limitations that impact the Service Provider’s ability to provide service in a timely and cost-effective manner.

A map of the various campus locations is provided on the College’s website at:

https://www.hccs.edu/locations/

2.3.1 Contractor Must Make Thorough Study and Investigation

The Contractor must familiarize himself/herself with the project by thorough personal examination of the proposed work site(s), by due consideration of the specifications if applicable, and by use of any other means that may be necessary to determine the following:

a. The actual conditions and requirements of the work.

b. Any unusual difficulties that may be encountered in the prosecution of the work.

https://www.hccs.edu/locations/

c. The character and respective amounts of all classes of labor and material which the contractor may be required to furnish in order to complete all or any part of the work; and

d. All circumstances and conditions affecting the work or its cost.

The Contractor's proposal includes any and all expenses he or she may incur in order to complete the work stipulated under the proposed contract. Any failure of the Contractor to acquaint himself or herself with all the available information concerning the above shall not relieve him or her of responsibility for estimating properly the difficulties or cost to successfully perform the work.

2.4. Scope of Services/Specifications

Houston Community College is accepting sealed proposals from qualified/contractors on an "as needed" basis for various commercial light bulbs replacement and installation by the college and be in compliance with state and federal laws and requirements. HCC is responsible for the removal of burnt-out light bulbs from various fixtures across campus, as identified by facility staff, and the installation of new, standard replacement bulbs of the appropriate type and wattage, with all labor and materials provided by the college, following proper safety procedures; this would typically involve identifying the required bulb types, accessing fixtures, replacing bulbs, and disposing of old ones, with the college staff responsible for notifying the designated contractor when replacements are needed in specific locations.

2.4.1 Key elements of the scope of work:

• Scope of work:

• HCC will replace burnt-out light bulbs in existing fixtures across campus as needed, including classrooms, hallways, offices, common areas, and exterior lighting.

• HCC will Identify and replace bulbs based on type and wattage requirements specified by the college.

• Inventory management:

The college should maintain an inventory of standard replacement bulbs to ensure timely replacements when needed.

Firm/Contractors shall be responsible for having various light bulbs available as needed.

2.5. The College will evaluate proposals and, if a firm is to be selected, will be based on:

a. The firm's relevant experience, qualifications, and success in providing the goods and services outlined in this RFP-C.

b. The firm's references from institutions of higher education and clients, which are comparable to the College.

c. The firm's financial proposal includes but not limited to discounts, service charges and other charges.

d. The quality of the proposal, specifically, responsiveness to requirements and adequacy of information provided.

e. The contractual terms which would govern the relationship between the College and the Selected Firm.

f. The firm’s plan for the utilization of small businesses. (In evaluating the firm’s proposal, the College has assigned a minimum of 5% percent of the total selection weight to this individual selection criterion.); and

g. Any other factors relevant to the firm's capacity and willingness to satisfy the College.

2.6. Delivery

The awarded Vendor shall deliver an order within five (5) business days after receipt of an approved HCC purchase order (PO). Purchase orders will contain detailed line items along with agreed upon pricing. Where the delivery of materials is delayed, because of a shortage or unavailability of materials, the awarded vendor shall not be liable for any additional costs or damages associated with such delay(s).

Delivery locations or physical addresses for the delivery of goods and services ordered by or for a particular department will be specified on each individual Purchase Order.

The awarded Vendor shall have an adequate amount of stock to fulfill an order initiated by HCC within the requested delivery window.

The awarded vendor shall only be paid for products as they are delivered to HCC in accordance with an authorized Purchase Order, and receipted invoice.

2.7. Special Deliveries

A contract resulting from this bid, if any, shall be on an “as needed’ delivery basis with estimated delivery dates to be determined upon the issuance of a Purchase Order. Houston Community

College reserves the right to request special deliveries that may include products and services not included in these specifications. The awarded vendor may provide these “special deliveries” as an additional service. See Section 2: 2.10 “Additional Services” for the requirements.

2.8. Warranty of Services

1. Definitions: “Acceptance” as used in this clause, means the act of an authorized representative of HCC and/or designee by which HCC assumes for itself, approval of specific services, as partial or complete performance of the Contract must be in writing.

2. Definitions: “Correction” as used in this clause, means the elimination of a defect.

3. Notwithstanding inspection and acceptance by HCC or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this

Contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this Contract. HCC shall give written notice of any defect or nonconformance to the Contractor within a one-year period from the date of acceptance by

HCC. This notice shall state either (1) that the Contractor shall correct or re-perform any defective or non- conforming services at no additional cost to HCC, or (2) that HCC does not require correction or re-performance.

4. If the Contractor is required to correct or re-perform, it shall be at no cost to HCC and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, HCC may, by contract or otherwise correct or replace them with similar services and charge to the Contractor the cost occasioned to HCC thereby or make an equitable adjustment in the Contract price.

5. If HCC does not require correction or re-performance, HCC shall make an equitable adjustment in the contract price.

2.9. Certificate of Insurance Information

Parties making deliveries to or performing services at the HCC sites, must carry public liability, property damage and Worker Compensation insurance with carriers authorized to provide such insurance under the laws of the State of Texas. Minimum requirements:

a. Commercial General Liability - $1,000,000.00 bodily injury and $1,000,000.00 property damage;

b. Automobile Liability - $1,000,000.00 bodily injury and $1,000,000 property damage;

c. Worker Compensation insurance - $1,000,000.00

Upon request from the College, the successful bidder shall provide the College with a certificate of insurance, adding the Houston Community College as an additionally insured party, provide

Houston Community College with a waiver of subrogation, and name Houston Community

College as a certificate holder.

Respondent must provide proof of insurance for any third-party liability associated with the proposed scope of work and/or services (i.e, injury to, or damage to property of, a third party).

2.10. Additional Services:

In the event the College may require additional related services to be performed by the Contractor that are outside the scope of this Agreement (“Additional Services”) the College may seek a proposal from the Contractor (“Proposal”), which the Contractor may provide if Contractor is willing and able to perform such Additional Services.

The Proposal shall contain (a) the scope of work to be performed; (b) a fixed fee or set billing rate for the proposed services; and (c) any other information relevant to the Proposal.

The Contractor shall deliver the Proposal to the College within a reasonable period of time. If the

Proposal for Additional Services is acceptable to the College, the Proposal will be used to issue a purchase requisition. No additional work shall begin without the Contractor receiving the first and approved purchase order from HCC’s Procurement Operations.

2.11. Additional Information

A bid award, if any, will be through the issuance of a purchase order (PO) and shall be governed by the general terms and conditions of purchase outlined on the purchase order document.

Unless such terms and conditions are superseded by the content of this Request for Proposal or a contract (if terms are in conflict, the terms of the Request for Proposal will take precedence).

The final authority to approve or disapprove delivered equipment, products and/or services lies with HCC. In the event products delivered do not meet specification quality level, or do not perform as specified in this bid/proposal, the supplier will replace the items, at no additional cost to HCC.

The supplier shall be responsible for all claims against the manufacturer for manufacturing defects.

Any correspondence regarding a purchase order, specifically an invoice, must include the PO number to ensure correct and timely processing. Invoices must reference HCC’s PO number.

HCC will not be responsible for products delivered or services rendered in advance of a

Contractor’s receipt of a purchase order.

The Contractor must notify HCC immediately once it is known that products and/or services will not be delivered / rendered as promised.

If HCC, in the exercise of its best judgment, determines the supplier's process for the delivery of products and/or services is unsafe or hazardous to life or property, HCC will suspend the process until the supplier takes corrective action.

Trash or refuse generated because of the operations or activities of the supplier delivering products will properly be disposed at the Contractors expense.

2.12. Additions and Deletions

HCC, by written notice to the Contractor, at any time during the term of this contract, may add or delete like or similar items, locations and/or services to the list of items, locations and/or services to be performed. Any such written notice shall take effect on the date stated in the notice from the College. The Contractor will be requested to provide a monthly fee equal to their normal and customary charges or rates for the equipment, locations and/or services requested.

2.13. Holidays:

Generally, HCC colleges are closed on the federal holidays below but because of the dynamic nature of the campus buildings, some buildings may require service on these holidays while others may not require service.

▪ New Year’s Day

▪ Martin Luther King’s Day

▪ President’s Day

▪ Memorial Day

▪ Juneteenth Day

▪ Independence Day

▪ Labor Day

▪ Thanksgiving (Week)

▪ Christmas Day

In addition, HCC Colleges are closed for two (2) weeks for Winter Break and one (1) week for

Spring Break and one (1) day for Spring Holiday.

2.14. Travel Time

Bidders should include any travel time to the various HCC campuses for services provided in their costs (No additional charges shall apply). The contractor may be required to visit the premises where work shall be performed prior to work authorization, as it is the contractor’s responsibility to identify all costs associated with a particular unit or equipment.

Prices must include all transportation costs. The college will not pay for mileage or fuel charges.

Time begins when the contractor has reached the designated job site. The College will not pay travel time to and from a job site.

2.15. Identification

Contractors, subcontractors or company representatives working at any college property or college facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

2.16. Estimated Quantities Not Guaranteed

The estimated quantities stored herein are not a guarantee of actual quantities, as HCC does not guarantee any particular demand, during the term of this contract. The quantities may vary depending upon the actual needs of the end-user. The quantities specified herein are good faith estimates of usage during the term of this contract. Therefore, HCC shall not be liable for any contractual agreements/obligations the Contractor enters into based on all the quantities specified herein.

SECTION 3 –SCHEDULE OF ITEMS AND PRICING

Name of Bidder/Contractor: ___________________________________________________

3.1 Instructions

Proposer must complete this section in its entirety and may supplement this section with additional pages as to provide HCC with a more detailed breakdown, backup and/or options of related cost associated with the services being solicited in this solicitation. The Total Cost for the solution provided must be a turnkey cost inclusive of but not limited to travel, freight, and living expenses.

3.2 Price Schedule

The respondent is to provide information and pricing for all items listed in the Price Schedule to support the purchase of the requested product/service. Respondent must complete the open boxes using information supplied in the Price Schedule. The Price Schedule will help HCC to fairly assess each proposer's pricing and evaluate the competitiveness of each proper's offer. (All boxes must be completed in order to complete your submission.

The proposer shall indicate annual cost within the BONFIRE Bid Table titled, Schedule of Items

& Prices Worksheet.

Table 1: Various Commercial Light Bulbs Fee Structure

Item PRODUCT Code/Part DESCRIPTION

1. N/A F032/841/ECO 32W 4100K T8

2. 21781 LEDFLT8-84O-431-IT3BC

3. 20890 CF42DT/E/IN/841/ECO 42W

4. 22137 FO17/841/ECO 17W 4100K

5. 22052 FB032/741/6/ECO 32W

6. 21879 FB031/841/ECO 31W 4100K

7. 20927 FP35/841/ECO 35W 4100K

8. 20921 FP21/835/ECO 21W 3500K

9. 22140 FO25/841/ECO 25W 4100K

10. 20906 FP54/841/HO/ECO 54W 4100K

11. 21368 F13T5/CW 13W 4200K

12. 74685 LED12A19/DIM/O/827/U/B 12W 2700K

13. 58327 50MR16T/FL35/EXN/C 12W

14. 20669 CF26DD/E/841/ECO 26W

15. 14903-9 PL-T 42W/841/A/4P/ALTO 42W 4100K

16. 74049 LED6MR16/DIM/830/FL35/G4 6W 3000K

17. N/A F20T12/CW 20W 4200K

18. 78030 LED5R20/DIM/835/10YV/RP2 5W 3500K

19. 16104 39PAR20/HAL/FL30 39W

20. N/A LED 9W A19 DIM 5000K

21. N/A 23 W SPRING LAMP PRO 4100K

22. N/A FP24/835/HO/ECO 24W 3500K

23. N/A LED 4DC/D 4.5W 3000K

24. S23161 LED 27W CC 277V E26 27W CORNCOB

25. N/A LED 12T8/850/3FT/HYB 277V HYBRID

BYPIN

26. N/A LED 17/A21/5K 120-277V Medium Base

LED 100W Equivalent Bulb

27. N/A SLED17T8L48FG841BF 4FT LED T8

4100K Bypass By Pin

28. N/A SF42T12/CW/HO 42IN T12 FL Single Pin

29. N/A LED 40T8/850/8FTBP/SS40WT8 LED 5K

277V By Pin

30. N/A LED 10.5T8/180DEG/4000K 48IN LED T8

By Pin 277V

31. N/A LED19GX24Q-H.840 LED 19WATT HOR-

4Pin GX24Q BASE

32. N/A CDL8FR30/940/RT JB/LED Halco 200W

EQ 8IN CANLES LED

33. N/A FB32T8/TL835/6 PHILIPS 32W UBEND

FLOURESENT By Pin

34. N/A LED28T8/850/4FT/HYB/SS DAMAR 4FT

LED 18W T8 500K 277V

35. F32T8/930/ECO T8 48” 32 WATT 300K 90CRI

36.

F25T8/841/ECO

T8 SHAPE 36” NOMINAL LENGTH

4100K 25 Watts G13 BIPIN BASE

37. FT36DL/835/ECO T5 2G11 DULUX L 36 WATT

38. N/A 65BR/FL60 120V 24/1 65 WATT

39.

LED18T8/841/4FT/

HYBRID/SS T8 SHAPE 4100K80CRI 120-

277 V G13 Medium BIPIN BA

40.

GX240-3/830/ECO

214788 4-PIN COMPACT FLOURESCENT

TRIPLE TWIN SHAPE

41. N/A LED9A19.4K 9W 120V 34076B

42. GBF/FROST BA 15D BASE FROST 20W 12V NO,294H

43.

T7.5 BULB

POWERBALL CERAMIC METALARC

150 WATT RX7s BASE

44. LED-8029E30 120-277Vac, 50-60Hz,0.21A,24W

45. 38838c LED 12.5 PAR38FL/5k/d/wl

46. 4490j 32 watt-T8 shape 8c cri

47. Y94955 Halogen 39w 130v wfl

48. 3bd50116 Redcap T8 emergency light

49. Ftl18/t8/850/dual 3ft. T8 bulbs

50. N/A Phillips 18 watts 120 volt PL-L 4 pin

(2G11) Base 4 100k single tub compact fluorescent

51. N/A 9 watts CFL LED replacements G# 33975

52. N/A SF 017/841/eco

53. N/A SCF-42DF7E/IN/841

54. N/A SFM13/835

55. N/A 40HIDWP/850/277V/ex39

56. N/A LED-X864

57. N/A SFP14/841/ECO

58. N/A SLED12A19DIMO827UB

59. N/A SF032/841/ECO

60. N/A SF017/841/ECO

61. N/A 42Watts PLV 4000K

62. N/A 26Watts PLV 4000K

63. N/A PLS G23 3.5W 57812

64. N/A SFB031/841

65. N/A LED19GX24Q-H/840 18.5 watts

66. N/A LED9G24Q-H/840 9 watts

67. N/A LED –X864

68. N/A SFP24/835/HP/ECO

69. N/A SCF32DT/E/IN/841

70. N/A SLED5R20Dim827/GA

71. N/A S50MR16/T/FL35/C<EXN)1

72. N/A E11 LED bulb dim 75-10 Candelaria base

73. N/A S40R14/RP 120 V

74. N/A SFB032/32/841/6/ECO

75. N/A SF40CWX

76. N/A GY635SO49CA-30VDC-30KAI

77. N/A S50T4Q/CL/AX

78. N/A F032/841/ECO

79. N/A F30T12/WW/RS

80. N/A CF42DT/E/IN/841/ECO

81. N/A F20T12/WW

82. N/A FP14/841/ECO

83. N/A F4T5CW/BL/1/6

84. N/A FO17/841/ECO

85. N/A CFL 5000K 18Watts

86. N/A CF9DS/827/ECO

87. N/A PAR38 55Watts

88. N/A WPLED26X

89. N/A FT18DL/841/ECO

90. N/A WPLED3T105N/PCT

91. N/A FB032/741/6/EO

92. N/A TCP 4100k e26 base 42 watts

93. N/A F028/841/XP/55/ECO

94. N/A CFL 2700K 13 watts

95. N/A TCP2016/WF19833

96. N/A CF32DT/E/IN/835/ECO

97. N/A FP28/841/Eco

98. N/A LEDFL-T8-841-413/IT3F

99. N/A LEFLT8-850-420-500F

100. 20890 SCF42DT/E/IN/841/ECO

101. 20886 SCF32DT/E/IN/841/ECO

102. 20882 SCF26DT/E/IN/841/ECO

103. 20673 SCF26DD/E/835/ECO

104. 21781 FO32/T8/841/ECO

105. 20902 FP28/T5/841/ECO

106. 22137 SFO17/T8/841/ECO

107. 55123 S75AR111/30/FL/12V

108. 15699 S45R20/130 FLOOD

109. 20586 FT40DL/841/RS/ECO

110. 59024 50PAR16/CAP/GU10/FL/40

111. 21134 F13BX/841/ECO

112. 20596 FT24DL/841/ECO

113. 16128 S60PAR30/HAL/S/NFL25/120V

114. 20914 FP14/T5/841/ECO

115. 21368 F13/T5/CW

116. 29710 CF13EL/SUPPER/827/RP

117. 21111 CF18DD/841/ECO

118. 26372 CF13EL/SPIRAL

119.

98342

GREENCREATIVE LED

GC12T8/3F/840/DEB

120. 39279 LED19GX24Q-V/840 GE

121.

35653

GREENCREATIVE LED

10T8/4F/840/DEB

122. LED7/12VMR16V30KFL LED7/12VMR16V30KFL

123. LEDFLT8-840-415-228C 15W/T8/100-277V/4000K LED LAMPS

124.

TCP L11A19D2541K

TCP L11A19D2541K / LED

13.5W/A19/DIM/4100K

125. 23476 F3012/CW/RS/ECO

126. 10725 ROOM 107 SST

127. N/A CF32DT/E/IN/841/ECO 32W

128. F32T8/950/ECO Liner Fluorescent T8 32w 5000k

129. F25T8-SPX41-ECO Liner Fluorescent T8 25w 5000k

130. F15T8/CW Liner Fluorescent T8 15w 5000k

131. FP35/835/ECO Liner Fluorescent T5 32w 5000k

132. FP28/841/ECO Liner Fluorescent T5 28w 5000k

133. F13T5/3w Liner Fluorescent T5 13w 5000k

134. F20T12/D Liner Fluorescent T12 20w 5000k

135. F30T12-D-RS Liner Fluorescent T12 35w 5000k137

136. 20673 Dulux D/E 26w 4100k

137. 20886 Dulux T/E 32w 4100k

138. N/A U-bend Fluorescent T8 32w 5000k

139. FB40/CWX/8 U-bend Fluorescent T12 40w 5000k

140. N/A LED T8 12w 5000k

141. N/A LED T8 15w 5000k

142. FT40DDL/835/RS/ECO U-bend Fluorescent T5 33.7w 5000k

3.3 Value Added Services

Respondents are to indicate any value-added services offered by an individual or firm for its services. These services include any skillset, abilities or service(s) that may add overall value to a project that has not been previously requested in this document nor inherent in the delivery of said service(s). Please use this section to propose additional services related to the scope of work that are not specifically outlined in this RFP along with any standard price sheet.

3.4 Price Evaluation

Price points shall be calculated based on the following formula:

Lowest Total Proposed Cost/Proposer’s Total Proposed Cost X Available Price Points = Price

Score.

3.5 Price Proposal Signature

The information in this RFP is to be utilized solely for preparing the proposal response to this

RFP and does not constitute a commitment by HCC to procure any product or service in any volume.

Name:

Title:

Date:

Signature:

3.6 Cooperative Contract

Please list the following information for the cooperative contract that your proposal is being submitted under:

Cooperative Contract Name:

Cooperative Contract No.

Cooperative Contract Term

Cooperative Contract Website link:

SECTION 4 –EVALUTION CRITERIA

4.1 Evaluation Criteria

This solicitation will primarily be evaluated on the price proposal provided by a vendor(s). Small

Business participation is a secondary criterion. All submitted proposal shall meet the requirements described in this RFP. Price Proposals will be reviewed by the Procurement

Operations Department staff member who is managing this solicitation. An evaluation committee will score proposals on the basis of the following evaluation criteria:

Evaluation Criteria Available Points Price Proposal Section 5: 5.15 (Tab 1)

Small Business Practices

Section 5: 5.16 (Tab 2) 05

Total Points 100

4.2 Eligibility for Award

In order for a proposer to be eligible to be awarded the contract, the proposal must be responsive to solicitation and HCC must be able to determine that the proposer is responsible and has the resources and capacity to perform the resulting contract satisfactorily. Responsive proposals are those that comply with all material aspects of the solicitation, conform to the solicitation documents, and meet the requirements set forth in this solicitation. Proposals which do not comply with all the terms and conditions of this solicitation will be rejected as non-responsive.

a. Responsible proposers, at a minimum, must meet the following requirements:

i. Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract.

ii. Be able to comply with the required performance schedule, taking into consideration all existing business commitments.

iii. Have a satisfactory record of past performance.

iv. Have necessary personnel and management capability to perform any resulting contract.

v. Be qualified as an established firm regularly engaged in the type of business necessary to fulfill the contract requirements.

vi. Certify that the firm is not delinquent in any tax owed the State of Texas under

Chapter 171, Tax Code; and is not delinquent in taxes owed to the Houston

Community College System; signing and submitting the proposal is so certifying to such non-delinquency; and

vii. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. The proposer(s) may be requested to submit additional written evidence verifying that the firm meets the minimum requirements described above and, as necessary, to perform the requirements of the solicitation and be determined a responsible proposer. Failure to provide any requested additional information may result in the proposer being declared non-responsive and the proposal being rejected.

c. A person is not eligible to be considered for award of this solicitation or any resulting contract or to be a subcontractor of the proposer or prime contractor if the person assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that person or a prime contractor an unfair advantage over other proposers.

d. A person or proposer shall not be eligible to be considered for this solicitation if the person or proposer engaged in or attempted to engage in prohibited communications as described in Section 6.16 - Prohibited Communications and Political Contributions.

e. Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using subcontractors or contractors.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP.

SECTION 5 - DOCUMENT FORMAT AND CONTENT

5.1 To achieve a uniform review process and obtain the maximum degree of impartiality, all proposals must be organized in the manner specified.

5.2 Pagination: All pages of the proposal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.) Attachments should be numbered or referenced separately.

5.3 All Attachments noted are to be completed and submitted with Proposal, Attachments 1, 5 and

7 must be signed and notarized.

5.4 Proposal must be signed by Proposer’s company official(s) authorized to commit such proposals.

Failure to sign and return these forms will subject your proposal to disqualification.

5.5 Responses to this RFP-C must include a response to the proposal requirements set forth in the

Scope of Services, above.

5.6 Proposals must be typed on letter-size (8-1/2” x 11”) paper. HCC requests that proposals be submitted electronically through HCC’s eProcurement system Bonfire. Preprinted material should be referenced in the proposal and uploaded and labeled as attachments. Sections should be divided by tabs for ease of reference. Electronic proposal should be provided in an Adobe Acrobat

(.pdf) format.

5.7 Table of Contents: Include with the proposal a Table of Contents that includes page number references. The Table of Contents should be in sufficient detail to facilitate easy reference of the sections of the proposal as well as separate attachments (which should be included in the main

Table of Contents). Supplemental information and attachments included by your firm (i.e., not required) should be clearly identified in the Table of Contents and provided as a separate section.

5.8 Number of Copies: If submitted through the Bonfire platform, must include an original signed copy of your Proposal including all required HCC forms and documents. An original (manual) signature must appear on the original electronic copy. The electronic copies should be in non-editable PDF format and should include the entire submission, including an individual separate file containing your price proposal. The front cover of the response should be clearly labeled with the Project Name and Number.

5.9 Proposals must be submitted and received on or before the time and date specified in the

Solicitation Schedule.

5.10 Late proposals will not be considered under any circumstances.

5.11 Telephone, Facsimile (“FAX”) or electronic (email) proposals are not acceptable when in response to this Request for Proposal.

5.12 Proposer Response General: Your Technical Proposal should clearly define (i) your Firm’s total capacity and capabilities, (ii) your qualifications to perform the work, (iii) your ability to perform the services outlined in the Scope of Services, (iv) your understanding of HCC, and (v) what differentiates you from your competitors. At a minimum, your Technical Proposal shall include the following:

5.13 Cover letter - The cover letter shall not exceed 1 page in length, summarizing key points in the proposal and shall briefly furnish background information about your firm, including date of founding, legal form (sole proprietorship, partnership, corporation/state of incorporation), number and location of offices, location of company headquarters/main office, total number of employees’ company-wide and total number of employees in the State of Texas, and principal lines of business. Certify that the firm is legally permitted or licensed to conduct business in the

State of Texas for the services offered.

Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP-C.

5.14 Table of Contents - Immediately following the cover letter and introduction, include a complete table of contents for material included in the response documents.

5.15 Tab 1 – Price Proposal

The Proposer/Contractor shall furnish all resources and services necessary and required to provide the services of the type and kind required in this RFP-C, in accordance with the Scope of

Services, and the governing terms and conditions for the proposed price(s) listed in Section 2 –

Price Proposal.

1. Please include a description of any discount offered to HCC and an outline of any other fees or charges.

2. For the purposes of this RFP-C, Houston Community College will review the overall rate structure to evaluate its reasonableness for the anticipated work. Failure to fully disclose any fees or costs and to comply with the requirements herein may cause HCC to reject, as non-compliant, a proposal for further consideration.

5.16 Tab 2 - Small Business Practices

This section shall include a clear statement of the firm’s commitment and plan to meet the small business goal specified in this solicitation, if any.

1. Describe your previous experience, involvement and approach in working with certified

Small Business firms, including level of effort, division of duties and providing opinions.

Provide a statement detailing small business participation commitment.

2. At a minimum, your response must include: (a) Firm’s commitment to meeting the small business participation goal for the solicitation (b) a description of previous engagements where your firm has successfully subcontracted work to small businesses including the percentage (%) of work subcontracted to these firms under each engagement; (c) a narrative outlining your overall approach to subcontracting and how you will solicit small businesses for participation as part of this solicitation; and (d) indicate what challenges you anticipate in attaining HCC’s goal.

3. Describe your company’s process for the selection of subcontractors in accordance with the statutory procedures required for the solicitation of subcontractors, including your process for evaluating subcontractors’ performance while also incorporating a Small

Business Development Program.

4. Provide a reference list of all customers noted in Tab 4 above that included a Small

Business or similar program where you have performed work similar to the type of work described in this RFP-C. Provide the contact person and the representative who served as the Small Business Development liaison (or equivalent), telephone number and email address.

5.17 Tab 3 - Firm’s Financial Status

1. Please provide a statement from the president, owner or financial officer on company letterhead certifying that the company is in good financial standing and current in payment of all taxes and fees including but not limited to state franchise fees.

2. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution.

5.18 Tab 4 – Business Relationship Strength

“Business Relationship Strength” for the purpose of this RFP-C shall mean the definition and commitment of the respondent towards a mutually successful “relationship” between the selected contractor and HCC for the duration of the contract. At a minimum, your response must include:

1. Your definition of a mutually successful “relationship” between your firm and HCC; and

2. Your firm’s commitment to a mutually successful “relationship” in the form of at least three, and not more than five, specific, obtainable criteria, activities, agreements or requirements that shall, at the discretion of HCC, become features of the awarded contract and shall guide the HCC-Contractor relationship for the duration of the contract.

3. Student Internship: HCC is expanding its student internship program. Proposers are encouraged to describe how they envision using HCC students as part of their delivered service to support the application of relevant educational programs as aligned with real world work experience. Proposers willing to participate in this educational enrichment opportunity should provide the following information in the proposal response:

a. A number of HCC students proposed to be used as student interns in delivering the scope of services as defined in this RFP-C.

b. Proposed task and objectives that HCC student interns shall perform under the resulting contract.

c. The proposed number of hours and length of engagement for HCC student interns shall be performed under the resulting contract.

d. Proposed work location where HCC student interns shall perform under the resulting contract. If not on site as part of the project team, any proposed work locations must be within Houston, Texas given student class schedules.

e. Proposed mentor/representative that will be responsible for working with and leading

HCC student interns under the resulting contract.

5.19 Tab 5 – Required Attachments

This section shall include all Attachments noted in Section 7; all forms shall be completed, signed and submitted with Proposal. Attachments 1, 5 and 7 must be signed and notarized.

SECTION 6 – GENERAL INFORMATION

PROPOSERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFP-

C CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND

QUESTIONS AS DIRECTED.

6.1 HCC reserves the right to reject any or all proposals or to accept any proposals it considers most favorable to HCC, or to waive irregularities in the Request for Proposal (RFP-C) and submittal process. HCC further reserves the right to reject all proposals or submittals and terminate the solicitation process or seek new proposals when such procedure is reasonably in the best interest of HCC.

This RFP-C solicitation does not in any way obligate HCC to award a contract or pay any expense or cost incurred in the review and submission of proposals responding to this RFP-C.

All applicable attachments contained in the RFP-C shall be completed. Failure to do so may result in the firm’s proposal or submittal being declared non-responsive to the solicitation requirements.

6.2 Proposals and any other information submitted by Proposers in response to this Request for

Proposal (RFP-C) shall become the property of HCC.

6.3 HCC will not provide compensation to Proposers for any expenses incurred by the Proposer(s) for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated. Proposers submit proposals at their own risk and expense.

6.4 HCC makes no guarantee that an award will be made as a result of this RFP-C and reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFP-C or resulting Agreement when deemed to be in HCCs best interest. Representations made within the proposal will be binding on responding firms. HCC will not be bound to act by any previous communication or proposal submitted by the firms other than this RFP-C.

Information provided in response to the RFP-C is subject to the Texas Public Information Act and may be subject to public disclosure.

By submitting its proposal in response to this RFP-C, respondent accepts the evaluation process and acknowledges and accepts that determination of “most-qualified” and “best valued” firm(s) will require subjective judgments by the Evaluation Committee.

Proposals which are qualified with conditional clauses, alterations, or items not called for in the

RFP-C documents, or irregularities of any kind are subject to disqualification by HCC, at its option.

Any exceptions taken to the terms of the RFP-C must be specific, and the respondent must indicate clearly what alternative is being offered to allow HCC a meaningful opportunity to evaluate and rank proposals and implications of the exception (if any).

Where exceptions are taken, HCC shall determine the acceptability of the proposed exceptions.

HCC may accept or reject the exceptions. Where exceptions are rejected, HCC may insist that the respondent furnish the services described herein or negotiate an acceptable alternative.

All exceptions shall be referenced by utilizing the corresponding Section, paragraph and page number in this RFP-C. However, HCC is under no obligation to accept any exceptions.

Respondent shall be deemed to have accepted all terms and conditions to which no exceptions have been taken.

The RFP-C provides information necessary to prepare and submit proposals or responses for consideration by HCC based on the listed criteria. HCC may request additional clarification and oral interviews solely on the written responses to this request for proposals.

Failure to comply with the requirements contained in this Request for Proposal may result in the rejection of any response to this Request for Proposal.

6.5 Award / Contract Approval

This Procurement, any award under this procurement, and the resulting contract, if any, is subject to approval by HCC Board of Trustees. Subsequent to Board approval, the only person authorized to commit HCC contractually is the Chancellor or designee. This solicitation is a request for proposals and neither this solicitation nor the response or proposal from any prospective proposer shall create a contractual relationship that would bind HCC until such time as both HCC and the selected proposer sign a legally binding contract, which includes, without limitation, the terms required by HCC as set forth in the Scope of Work/Services and this RFP-C.

6.6 Inquiries and Interpretations

Responses to inquiries, which directly affect an interpretation or change to this RFP-C, will be issued in writing by addendum (amendment) and all addenda will be posted on Houston

Community College (bonfirehub.com). All such addenda issued by HCC prior to the time that proposals are received shall be considered part of the RFP-C, and the Proposer shall be required to consider and acknowledge receipt of such in their proposal.

Only those HCC replies to inquiries, which are made by formal written addenda, shall be binding.

Oral and other interpretations or clarification will be without legal effect. The proposer must acknowledge receipt of all addenda in Attachment No. 1 of this RFP-C (Contract Award Form).

6.7 Commitment

Proposer understands and agrees that this RFP-C and any resulting Agreement is issued predicated on anticipated requirements for the materials or services described herein and that

HCC has made no representation, guarantee or commitment with respect to any specific quantity of or dollar value to be furnished under any resulting Agreement. Further Proposer recognizes and understands that any cost borne by the Proposer, which arises from Proposer’s performance under any resulting agreement, shall be at the sole risk and responsibility of

Proposer.

6.8 Acquisition from Other Sources

HCC reserves the right and may, from time to time as required by HCCs operational needs, acquire services of equal type and kind from other sources during the term of the agreement without invalidating in whole or in part, the agreement or any rights or remedies HCC may have hereunder.

6.9 Vendor Registration

The Houston Community College Procurement Operations Department has developed an online vendor application. This is designed to allow firms or individuals that are interested in doing business with HCC to register online and become part of our vendor database.