RFP-C 25-18 Golf Carts Utility Vehicles Preventative Maintenance and Repair Services

Houston Community College (HCC) has issued Request for Proposal RFP-C 25-18 for Golf Carts and Utility Vehicles Preventative Maintenance and Repair Services across its 19 campus locations. The procurement seeks qualified contractors to provide comprehensive maintenance and repair services for approximately 35 golf carts and utility vehicles. Contractors must be certified mechanics with a minimum of 5 years of experience and provide 24-hour emergency contact information. Proposals are due electronically through the Bonfire Portal on January 22, 2024, at 2:00 p.m. local time, with board approval anticipated in February 2024. The contract will have an initial one-year term with four potential one-year renewal options. Evaluation criteria will allocate 95 points for pricing and 5 points for small business practices. Key service requirements include performing quarterly preventative maintenance, responding to service calls within 24 hours during normal business hours (Monday through Friday, 7:00 AM to 5:30 PM), and ensuring a minimum of 30% of services are performed with the contractor's own labor force.

The solicitation does not specify specific set-aside designations for disadvantaged enterprises or restricted vendor categories. Contractors must maintain insurance coverage of $1,000,000 for commercial general liability, automobile liability, and worker's compensation. The estimated annual contract value is $24,000, though HCC emphasizes that no volume is guaranteed. Travel time and transportation costs must be included in the pricing, with no separate charges permitted for mileage or fuel. The procurement does not indicate information about incumbent vendors or require specific technological integration beyond standard maintenance and repair services. Interested vendors must be prepared to service golf carts and utility vehicles across multiple campus locations, demonstrating flexibility and comprehensive maintenance capabilities. The contract structure allows for potential multi-year engagement through the renewal options, providing stability for both HCC and the selected service provider.