RFP - Automotive Fleet Management and Maintenance Services

March 3, 2026 Notice to Potential Proposers: BULLETIN NUMBER 1 REQUEST FOR PROPOSALS (RFP) AUTOMOTIVE FLEET MANAGEMENT AND MAINTENANCE SERVICES, RFP NUMBER 731-SH INTRODUCTION The Los Angeles County (County) Sheriff's Department (Department) is issuing a Request for Proposals (RFP) to solicit proposals for a contract with organizations that can provide comprehensive Automotive Fleet Management and Maintenance Services. The objective of the RFP is to award a contract to a Proposer capable of providing reliable, high-quality Automotive Fleet Management and Maintenance Services across multiple repair facilities located within the County. MINIMUM MANDATORY REQUIREMENTS Interested and qualified Proposers that can demonstrate their ability and qualifications to successfully provide the required services outlined in the RFP are invited to submit proposal, provided the firm submitting the proposal meets the following Minimum Mandatory Requirements listed below at the time of proposal submission. Minimum Mandatory Requirements 1. Proposer must demonstrate a minimum of five years' experience, within the last ten years, providing comprehensive fleet services for a fleet of at least 500 vehicles at no less than one repair location. Such experience must include servicing a minimum of 50 police emergency response vehicles. 2. Proposer must demonstrate a minimum of one year of experience, within the last five years, directly providing comprehensive fleet services at no less than three repair locations simultaneously, servicing a combined total of at least 500 vehicles. 3. If Proposer's compliance with a County contract has been reviewed by the Department of the Auditor-Controller (A-C) within the last ten years, then Proposer must not have unresolved questioned costs identified by the A-C, in an amount over $100,000.00. Costs include those that are confirmed to be disallowed costs by the contracting County department and remain unpaid for six months or more from the date of disallowance, unless such disallowed costs are the subject of current good faith negotiations to resolve the disallowed costs, in the opinion of the County. RFP RELEASE The RFP will be accessible in electronic Portable Data File (PDF) format via the Department's website at HTTP://LASD.ORG/TRANSPARENCY/SOLICITATIONS. RFP TIMETABLE The timetable for this RFP is as follows: - Release of RFP: March 3, 2026 - Request for a Solicitation Requirements Review Due: March 17, 2026 - Part 1 - Written Questions Due (Pre-Proposers' Conference and Site Visits): March 20, 2026 - Deadline to Reserve Attendance at Mandatory Proposers' Conference and Site Visits: March 25, 2026 - Part 1 - Questions and Answers Released: April 3, 2026 - Mandatory Proposers' Conference & Site Visits: April 13 - 14, 2026 - Submission of Application for Exemption to Living Wage Program: April 17, 2026 - Part 2 - Written Questions Due: April 22, 2026 - Part 2 - Questions and Answers Released: May 1, 2026 - Proposals due by 3:00 P.M. (Pacific Time): May 15, 2026 The foregoing dates may be changed at any time at the sole discretion of the Department. Such changes will be made through an addendum and posted on the Department's website at https://lasd.org/transparency/solicitations/. PROPOSAL SUBMISSION The original Business Proposal, four numbered identical hard copies, and two separate identical electronic copies in Adobe Portable Document Format (PDF), each on separate flash drives, must be enclosed in a sealed envelope or box with the name and address of the Proposer and reference the solicitation as follows: 'BUSINESS PROPOSAL FOR AUTOMOTIVE FLEET MANAGEMENT AND MAINTENANCE SERVICES (RFP No:731-SH)' The original Cost Proposal, four numbered identical hard copies, and two separate identical electronic copies in PDF, each on separate flash drives, must be enclosed in a separate sealed envelope or box with the name and address of the Proposer and reference