RFP Automated Temperature Monitoring System

The City of Fort Worth is seeking proposals for an Automated Temperature Monitoring System for its Centralized Water and Wastewater Laboratory through RFP 25-0163. The project requires a comprehensive solution involving approximately 53 temperature sensors for various laboratory equipment including incubators, refrigerators, freezers, water baths, heat blocks, and ovens. The system must operate over the city's existing TCP/IP network, provide web access, export results to Microsoft Office products, and support 24/7 telephone support with a 10-year commitment. Vendors must be ISO 9001 certified and ISO 17025 accredited, with all system components sourced from a single manufacturer. The evaluation criteria include cost (20 points), qualifications and experience (20 points), equipment and personnel availability (25 points), and ability to meet the City's needs (35 points). Key dates include a pre-proposal conference on July 30, 2025, a site visit on August 6, 2025, a deadline for questions on August 7, 2025, and the proposal due date of August 21, 2025, with anticipated City Council approval in September 2025 and contract execution in October 2025.

The RFP does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the City of Fort Worth typically supports minority business participation. The system will be implemented at the Centralized Water & Wastewater Laboratory located at 2600 S.E. Loop 820, which spans 17,000 square feet with 10,500 square feet dedicated to laboratory areas. The contract requires a one-time purchase and installation within 30 calendar days of contract execution, with provisions for annual calibration services and quarterly preventative maintenance. The system must meet regulatory requirements from EPA, TCEQ, and TNI, and include features such as an encrypted audit trail and NIST traceable calibration. While specific budget ranges are not detailed, the RFP indicates the need for comprehensive services including hardware, software, sensors, installation, training, and ongoing maintenance. The warranty covers all non-consumable components for one year, with a requirement for lifetime free software updates and at least 10 years of system support.