7-RFP-07-Questionnaire and Requirements.docx

CITY OF FORT WORTH - PURCHASING DIVISION

PROPRIETARY INFORMATION, QUALIFICATION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

RFP Title: Automated Temperature Monitoring System

CITY OF FORT WORTH - PURCHASING DIVISION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

RFP Title: Automated Temperature Monitoring System

CITY OF FORT WORTH - PURCHASING DIVISION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

RFP Title: Automated Temperature Monitoring System

Legal Name of Proposer:

1.0 PROPRIETARY INFORMATION

i. All material submitted to the City becomes public property and is subject to the Texas Public Information Act upon receipt.

ii. If a Bidder does not desire information that it believes to be proprietary in the bid to be disclosed, the bidder must list each page number in the chart below and must clearly mark and identify each page by including the word “PROPRIETARY” in all caps and highlighted yellow on the bottom center of each page at the time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to the information that must be disclosed lies with the Texas Attorney General. Note: Pricing may not be marked proprietary and will be made publicly available in the form of a bid tab following evaluation of all bids. By submitting a response, Bidders agree that pricing is not proprietary and may be released. iii. Failure to identify proprietary information, as required in section 15.6 of “RFP-01 Instruction to Proposers,” will result in all unmarked sections being deemed non-proprietary and available upon public request.

Pages with information believed to be Proprietary Please indicate if only specific sections on the page are believed to be Proprietary

2.0 PROPOSER’S QUALIFICATION QUESTIONNAIRE

The information provided on this questionnaire and in the Proposal, submittal will be used to determine the responsiveness of the Proposal. Please answer each question thoroughly. Answers may be provided on a separate sheet as long as each response is labeled according to the question.

2.1 Will the agreement be available for Cooperative Agreement use? Please refer to the Cooperative Purchasing clause in the “RFP-01 Instruction to Proposers” document.

Yes_______ No________

2.2 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

2.3 Additional items or services not listed on the Bid Table will be offered at a ___% discount off catalog price.

2.4 How long has your company been in business?________________ (Attach information that can be used to verify your years of experience.)

2.5 Please provide information that demonstrates that your business maintains at all times an inventory of items in such volume as is consistent with large-scale usage such as that required by the City of Fort Worth. Please provide proof of the following qualifications:

a. Available facilities and adequate equipment to supply the commodities requested. A pre-award inspection may be made to determine whether the bidder actually has in its inventory those items bidding.

b. Available qualified and trained personnel to perform the services requested.

2.6 Can you provide units that are National Institute of Standards and Technology (NIST) traceable and provide the NIST Traceable Calibration Certificate/Certificate of Conformity after installation?

2.7 Provide a description of requested product testing or in-person inspection and description of standards to be met.

2.8 Please include any other services as well as a pricelist of items/services not listed in the RFP. Please attach as a “ Additional Documents.”

2.9 Please describe your warranty.

2.10 Does the Vendor have any exceptions to the Proposal or Draft Vendor Service Agreement? If there are no exceptions, the Proposer must expressly state that no exceptions are taken.

No Exceptions________ If there are any exceptions taken Bidder will need to number each page of their proposal. _________________________________________

2.11 Can you successfully deliver orders within the timeframe as specified in Section 14.0 Response Times and Service Requirements? If not, please explain why not.

2.12 Does the Vendor have equipment required to perform services as specified in Section 13.0 Equipment? If not, please explain why not.

2.13 Does the proposed system have the capability of monitoring wireless or hardwired sensors as specified in Section 6.0 System Features? If not, please explain why not.

2.14 How many qualified staff does the Contractor have to provide services as specified in Section 9.0 Training?

2.15 Does the proposed software have the capability to alert staff of temperature or power issue as specified in Section 10.0 Operating Software?

3 DOCUMENTS REQUIRED FOR PROPOSAL TO BE CONSIDERED RESPONSIVE

The following documents and information are required to be submitted to be considered responsive:

3.8 Completed RFP-02-Form CIQ

3.9 Completed RFP-03-Authorized Signature and Contact Details

3.10 Completed RFP-04-Reference Sheet

3.11 Completed RFP-07-Questionnaire and Requirements

3.12 Provide copies of any applicable contractor(s)certifications licenses, which are currently active and in good standing with the state of Texas. (Please provide any attachments along with your bid response.)

3.13 Completed Bid Table (Quotes will not be accepted) Any alternate pricing shall attached as “Additional Documents”.

3.14 Any Exceptions to the Proposal or Draft Vendor Service Agreement. If there are no exceptions, the Proposer must expressly state that no exceptions are taken.

Signed Addendum(s) acknowledging receipt. Note: If no addendum issued, please attach a page stating "No Addendum Issued image1.jpg