RFP Athletics Game Day Merchandiser

This RFP is seeking an experienced and qualified vendor to serve as the game day retailer for all Texas Tech University (TTU) Athletics home competitions and select key road events. The selected vendor will be responsible for providing a wide array of merchandise and apparel appealing to a diverse group of TTU Athletics fans. The scope of work includes managing sales locations, staffing, and public relations. Proposers must provide details on their company's experience, proposed staffing and internal controls, customer service and training programs, and commission structure for revenue sharing with TTU. The RFP outlines a timeline with key dates, including a proposal due date of February 3, 2023 and an anticipated contract award by June 1, 2023. The initial contract term is four years, with the possibility of up to four one-year renewal terms. The compensation and fees structure requires proposers to pay TTU the greater of a minimum dollar level commitment or a percentage of gross sales as a commission. Proposers must also comply with TTU's Historically Underutilized Business (HUB) program requirements and submit a HUB Subcontracting Plan with their proposals. The evaluation criteria focus on financial value, the proposer's ability to fulfill the requirements, value-added options, quality assurance, and HUB compliance.

The RFP does not specify any set-asides or the current incumbent, but does require the selected vendor to obtain insurance coverage listing TTU as an additional insured. The RFP also indicates that there are no existing discounts or gift cards, and that the current athletics merchandise agreement with Under Armour ends on June 30, 2024. The financial reporting provided in the attachments covers a wide range of athletic events and activities, with football games generating the highest revenue and commissions, and the details are tracked on a quarterly basis, allowing for analysis of trends and patterns over time.