ESBD_File_309437_Addendum#1.docx
DOCX document 54 KB Posted
- Attached to
- RFP Athletics Game Day Merchandiser
- Solicitation number
- 2023-1053
- Issued by
- Harris County, Texas
About this file
This document is an Addendum #1 issued by the Office of Procurement Services at Texas Tech University for RFP 2023-1053 Athletics Game Day Merchandiser. The addendum provides responses to questions from proposers regarding the scope of work, including whether companies from outside the USA can apply, the frequency of in-person meetings, the ability to perform tasks outside the USA, and the submission of proposals via email. It also provides details on the square footage of retail and storage locations, the possibility of carryover inventory, the current athletics merchandise agreement, the number of retail locations at various sporting events, the availability of power and data at the retail locations, and the responsibilities for staffing, parking, and utilities.
The addendum does not require any specific pricing terms or set-asides. It indicates that there are no existing discounts or gift cards, and that the current athletics merchandise agreement with Under Armour ends on June 30, 2024. The addendum also provides some historical sales data for the retail locations, but does not include any information on funding requirements or sources.
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Text version
Office of Procurement Services
ADDENDUM #1
DATE: 1/24/2023
TO: All Proposers
FROM: Crystal Leal-Lopez, Strategic Sourcing Admin, Office of Procurement Services
SUBJECT: Texas Tech University RFP 2023-1053 Athletics Game Day Merchandiser
NOTICE TO ALL PROPOSERS:
The following shall be incorporated into and become a part of the original Contract Documents and Specifications of the above-identified project. You must acknowledge receipt of this Addendum by noting it on your proposal form.
Item #1:
Question 1: Whether companies from Outside USA can apply for this? (Like, from India or Canada) Answer: Yes, if your home office is outside the USA, you can still apply.
Question 2: Whether we need to come over there for meetings?
Answer: In-person meetings are not as frequent since Covid-19. Microsoft Teams is our usual meeting method.
Question 3: Can we perform the tasks (related to RFP) outside the USA? (Like, from India or Canada)
| Answer: | The only way to perform the requirements would be to set up at the venues for all events, and | |
| having all inventory quickly sourced and available locally. |
| Question 4: | Can we submit the proposals via email? |
| Answer: | All Proposals need to be submitted via TechBid on 2/3/23 by 1pm |
Question 5: What is the square footage of the retail locations and storage locations, both permanent and semi-permanent?
Answer: FOOTBALL STADIUM Location Square footage W107 - 295.55 square feet (Located on West concourse South end) W107A (storage) 257.21 square feet (Located on West concourse South end connected to W107 and 155) 155 (WSB store) 419.55 square feet (Located in the West Stadium Building lobby area) W115 286.47 square feet (Located on West concourse Northside)
Temporary tented locations are also set up in and around the stadium at Football.
There are no brick & mortar locations at our basketball & volleyball arena, baseball stadium, or softball stadium.
Question 6: Would we assume any carryover inventory? Yes/No If Yes, would we be able to see the existing inventory?
0. If so, what is the current inventory value?
0. What is the cost of goods currently on order?
| Answer: | No |
| Question 7: | Would we assume any existing purchase orders? |
| Answer: | No |
| Question 8: | Please provide a 5 year breakout of sales by month for the retail locations at all Athletic events? |
Answer:
Question 9: Please provide a breakdown of onsite/gameday sales by vendor for the last 3 years?
| Answer: | This is not a required detail in current agreement. No Answer. |
| Question 10: | Please provide a breakdown of onsite / gameday sales by department for the last 3 years? Men’s, Women’s, Youth, Hardgoods, Headwear, etc. |
| Answer: | This is not a required detail in current agreement. No Answer. |
| Question 11: | When does the current agreement with Under Armour end? |
| Answer: | 6/30/2024 |
| Question 12: | How many retail locations are open on a Gameday for FB, MBB, WBB, Baseball, etc.? |
Answer: Football 4-7 (depending on expected attendance) MBB 1-2 (depending on expected attendance)
WBB 1
Baseball 1 Soccer 1 Softball 1
Question 13: Are power and data available at all retail locations including stadium / arena locations?
i. If yes what is the type of connectivity (Cat5, Cat6 or Fiber)
ii. Can we have static IP addresses assigned to each port?
iii. Can we have a dedicated VLAN for our equipment
Answer: Power - yes. Data – via Wi-Fi only
a. Wi-Fi
b. No. We use DHCP with a reservation.
c. No, if using Wi-Fi
Question 14: How big is the warehouse space that will be utilized for Athletics retail? Are there other auxiliary warehouses that could be used to store/receive product?
Answer: Texas Tech does not provide storage locations other than the brick and mortar sales locations currently being used.
Question 15: Is there a dedicated telephone number for the retail operations?
Answer: No. This is up to the retailer to decide if they want to have a phone number dedicated to gameday sales. Our expectation would just be that there be an easy way to communicate to resolve any after the fact sales issues or questions after/before gamedays.
Question 16: How many Full-Time are currently on staff?
i. List current positions?
ii. List current salaries
iii. Is it critical that we retain any of them?
| Answer: | Up to the retailer how many staff they will require to properly perform the contract. |
| Question 17: | Are full time staff provided onsite parking? |
Answer: We currently provide three passes nearby the stadium. Can possibly accommodate additional, but we are very limited in inventory.
Question 18: Please identify any existing discounts including name and discount %? Alumni, Students, Faculty and Staff?
| Answer: | None required. |
| Question 19: | Are there any gift cards in distribution? |
i. Provider
ii. Existing estimated liability
| Answer: | No |
| Question 20: | Who is responsible for Utilities? Are there any other costs associated with operating in the space? |
| Answer: | Texas Tech covers cost of utilities. |
| Question 21: | Please provide the last 4 years of sales by month and by sport. |
| Answer: | Please refer to Exhibit A. |
| Question 22: | How many locations are being supported on a game day for each sport? |
| Answer: | Football 4-7 (depending on expected attendance) |
MBB 1-2 (depending on expected attendance)
WBB 1
Baseball 1 Soccer 1 Softball 1
| Question 23: | Do all temporary and permanent locations have access to data and power? |
| Answer: | Yes. |
END OF ADDENDUM #1
Box 41094 | Lubbock, Texas 79409-1094 | T 806.742.3844 An EEO/ Affirmative Action Institution image1.jpg
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