RFP- As-Needed Unit Turnover Flooring Services

The Housing Authority of the City of Alameda is requesting proposals from C15 licensed flooring contractors for as-needed unit turnover flooring services, with proposals due August 18, 2026 via the Bonfire platform. A virtual bidders' conference is scheduled for August 5, 2026 at 10:30 a.m. PST (optional), and written questions are due August 7, 2026 by 4 p.m.

The scope covers removal, preparation, and installation of finished flooring — carpet, padding, baseboard, and resilient sheet flooring (including luxury vinyl plank/tile and sheet vinyl) — in vacant residential units across approximately 622 units at 18 AHA properties plus 300+ scattered-site units, ranging from studios to four-bedroom units. Work must be completed within 3–7 day turnaround per unit. Services include subfloor preparation, floor leveling, moisture barriers, baseboard installation, transition strips, and emergency turnover services. Floor coverings are replaced upon unit vacancy or on a cyclical five-year basis.

Contractors must hold current California C15 licensure, maintain Commercial General Liability insurance of $2 million per occurrence and Workers' Compensation insurance with AHA listed as an additional insured, register with the California Department of Industrial Relations, and pay prevailing wage rates per California Prevailing Wage Laws with submission of certified payroll records. Use of subcontractors requires AHA pre-approval. Professional Liability (Errors and Omissions) insurance of $2 million per occurrence is required. All insurance policies must maintain A.M. Best's rating of at least A:VII.

Evaluation criteria include pricing, experience with multi-family turnover work, customer service capabilities, product durability and warranty, prevailing wage compliance, and three references from similar clients. Pricing is submitted using AHA's Flooring Services Cost Proposal Template with unit-based pricing and per-square-yard allowance-based pricing, plus prevailing wage labor rates for multiple classifications. AHA's standard Consultant Services Agreement applies, with contract term commencing on an effective date and extendable up to 60 months total by written amendment. Payment is made within 30 working days of invoice by Electronic Funds Transfer or ACH. AHA may terminate without cause upon seven days' notice.