REFERENCE # 2026-RFP-AHA-PO-004

REQUESTS FOR PROPOSAL – AS-NEEDED UNIT TURNOVER

FLOORING SERVICES

July 22, 2026

The Housing Authority of the City of Alameda (AHA) and its affiliated entities are requesting proposals from C15 licensed flooring contractors for providing and installing finished flooring (carpet, pad, baseboard and resilient sheet flooring) in AHA residential units. Floor covering generally is replaced when a unit is vacated or on a cyclical basis every five (5) years.

SCOPE OF SERVICES

This Request for Proposal (RFP) may identify one or more contractors. All Proposals submitted in response to this solicitation must conform to all the requirements and specifications outlined within this document in its entirety. AHA intends to contract with a credible, qualified, experienced and professional contractor for the identified needs detailed in this RFP. Interested contractors shall be experienced with an emphasis on governmental organizations and have a strong knowledge of the local community, codes and conditions.

The selected contractor(s) shall provide as-needed flooring removal, preparation, and installation services for vacant residential units for AHA properties across Alameda, CA.

Work will be issued via work orders on a per-unit basis.

General Requirements:

• Furnish all labor, materials, equipment, supervision, and disposal

• Coordinate with Property Management for scheduling and access

• Complete work within specified turnaround timelines (typically 3-7 days per unit)

• Protect adjacent finishes and minimize disruption to occupied units

• Remove and dispose of existing flooring in compliance with local/state regulations

Carpet Replacement

• Remove and dispose of existing carpet and padding

• Inspect and prep subfloor (minor patching included)

• Install new:

o Carpet (nylon or polyester, min. durable standard) o Carpet padding (minimum thickness/density specified) o Tack strips and transitions

• Stretching and finishing per industry standards

Hard Flooring Installation (as applicable)

• Luxury Vinyl Plank (LVP)/ Luxury Vinyl Tile (LVT)

• Sheet vinyl flooring

• Laminate flooring (if applicable)

• Baseboards and transitions (if required)

Subfloor Preparation

• Minor leveling, patching, and repairs included in base scope

• Major subfloor repair to be priced separately (see bid table)

Additional Services (as-needed)

• Moisture barrier installation

• Floor leveling (self-leveling compounds)

• Baseboard replacement/installation

• Threshold/transition strip installation

• Emergency or expedited turnover services

Performance Standards

• Comply with manufacturer installation requirements

• Meet or exceed standards from:

o Carpet and Rug Institute o ASTM International

• Ensure all installations are level, secure, and free of defects

Work Order Process

• AHA or Property Management issues unit-specific work order

• Contractor provides confirmation and schedule within 24-48 hours

• Work must be completed within agreed timeline

• Final inspection required prior to acceptance

Properties:

The following square footages are approximations only and are provided as an estimation aid.

Property Name # of Units Sq ft Room Baths Floorplan Link:

Independence Plaza 156 554-618 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza- Floor-Plans.pdf

Independence Plaza 30 795-898 2 1

Estuary I 24 400 0 1 https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf

Estuary I 20 600 1 1

Estuary I 1 1000 2 1

Linnet Corner 40 400 0 1 https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-

Layout-and-Finishes.pdf

Linnet Corner 23 600 1 1

Linnet Corner 1 942 2 1

China Clipper Plaza 17 610-690 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-

Plans.pdf

China Clipper Plaza 8 655-900 2 1

China Clipper Plaza 1 955 3 1

Esperanza Apartments 9 650 1 1 https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-

Plans.pdf

Esperanza Apartments 31 936 2 1

Esperanza Apartments 47 1172 3 1.5

Esperanza Apartments 25 1414 4 2

Esperanza Apartments 8 1597 5 2

Little John Commons 30 588-756 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf

Little John Commons 1 888 2 1

Parrot Gardens 6 774 2 1 https://www.alamedahsg.org/project/parrot-gardens/ Parrot Gardens 2 1147 3 1

Parrot Village 7 774 2 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-

Plans.pdf

Parrot Village 24 1147 3 1

Parrot Village 19 1312 4 1

Everette Commons 5 592- 1106 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-

Plans.pdf

Everette Commons 10 895- 1137 2 1

Everette Commons 5 1106 3 1

AHA Scattered Sites 9 N/A 1 1 https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Independence-Plaza-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Estuary-I-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2025/03/Linnet-Corner-Unit-Layout-and-Finishes.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/China-Clipper-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/09/ESPERANZA-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Littlejohn-Commons-unit-floor-plans.pdf https://www.alamedahsg.org/project/parrot-gardens/ https://www.alamedahsg.org/project/parrot-gardens/ https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Parrot-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Everett-Commons-Unit-Plans.pdf https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/project/scattered-sites/

AHA Scattered Sites 11 N/A 2 1

AHA Scattered Sites 6 750 3 1

AAHC Scattered Sites 8 910 1 1 https://www.alamedahsg.org/project/scattered-sites/

AAHC Scattered Sites 15

910- 1247 2 1

AAHC Scattered Sites 4 1367 3 2

Rosefield Village 42 511-619 1 1 https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-

Plans-1-3-BDRM.pdf

Rosefield Village 26 770- 1240 2 1

Rosefield Village 23 1059 3 1

Rosefield Village 1 1244 4 1

Eagle Village 4 596 4 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-

Plans.pdf

Eagle Village 17 836-957 2 1

Eagle Village 15 1144 3 1

Anne B. Diament 51 450-460 0 1 https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-

Plans.pdf

Anne B. Diament 13 546-550 1 1

Anne B. Diament 1 670 2 1

Evaluation Consideration

• Pricing

• Experience with multi-family turnover work

• Customer Service and ability to meet tight timelines

• Product durability and warranty

• Compliance with prevailing wage

• References

AHA Standards and Requirements

• Billing: Timely, accurate billing is expected, separated by property/project. Billing should include a statement of any past due amounts. Vendor must be paid through EFT or ACH.

• Insurance: See insurance requirements via Exhibit E- Attachment C. Vendor shall submit proof of insurance annually in January and must include AHA and its affiliated entities as additionally insured.

• Subcontractors: Use of sub-contractors must be pre-approved by AHA. Consultant shall include all sub-contractors as insureds under its policies or shall furnish separate insurance certificates and endorsements for each sub-contractor in a manner and in such time as to permit AHA to approve them before sub-contractors’ work begins. All coverages for sub-contractors shall be subject to all of the requirements stated above.

https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/project/scattered-sites/ https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2023/01/Rosefield-Unit-Floor-Plans-1-3-BDRM.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Eagle-Village-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf https://www.alamedahsg.org/wp-content/uploads/2022/07/Anne-B.-Diament-Floor-Plans.pdf

• Prevailing Wages: The Contractor agrees to abide by all applicable provisions of the California Prevailing Wage Laws. The contractor must:

o Pay prevailing wage rates and submit certified payroll records via DIR system o Contractor shall be registered with DIR

FEE SCHEDULE

For the quote submission, please submit the cost via Bonfire’s Flooring Services Cost Proposal Template. If there are additional or optional services, please indicate details in the Cost Proposal.

PROPOSAL SUBMISSION

Please complete the below questions as part of the Proposal Submission:

1. Describe your company’s experience providing unit turnover flooring services for multi-family residential properties. Include:

a. Number of years in business, types of properties served, average number of units serviced annually

2. Describe your staffing structure, including number of in-house installers vs.

subcontractors

3. How are crews assigned to projects?

4. Describe your approach to meeting tight turnaround timelines (3-7 days or less) for unit turnovers.

5. Describe your quality control procedures to ensure consistent installation across multiple properties

6. Three (3) References from similar clients

7. Your customer service process

CONTRACT

The Housing Authority’s standard professional services contract will be used. Please see Attachment A for reference for the sample agreement. Please review Attachment C for Insurance requirements. Changes must be requested at the time of proposal submittal so you are advised to review the contract and insurance attached.

RFP DEADLINES

Virtual Bidder’s Conference (Optional): August 5, 2026 at 10:30 AM PST. Please see Bonfire RFP details for the video link.

Questions Due: If you have any questions regarding this process or would like additional information, please submit questions in written format, and no later than 4 p.m. on August 7, 2026, via the Bonfire platform. Responses will be posted within 3 business days following the questions deadline.

Proposal Deadline: Proposals will be accepted by Bonfire until 4:00 p.m. August 17, 2026. Vendors are responsible for ensuring that quotes are received on time. AHA does not afford a vendor an opportunity for re-submission of their proposals after the due date. Quotes received after the due date and time will be rejected without consideration. Quotes shall be submitted via Bonfire at https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities. For any technical difficulties, please contact support.procurement@eunasolutions.com.

SUBMISSIONS

Cover Letter & Confirmation of Documents: Please complete the cover letter with your contact and company information. Please also provide a contact number for your company and/or the manager of the company. The cover letter is available under files.

Please also confirm you have the insurance and workers compensation coverage required in the contract. This will be collected after an award is made. Please also confirm that you agree to the terms and conditions outlined in the sample agreement.

Proposal Submission: Please provide qualifications and scope of work related to the project and answer the requested questions.

Bid Table: Please complete and upload the Flooring Services Cost Proposal (template under Files).

Conflict of Interest: Please complete the vendor conflict of interest form at https://form.alamedahsg.org/Forms/A4Gpo prior to submitting bid.

ATTACHMENTS

• Attachment A: Standard AHA Contract (For Reference Purposes)

• Attachment B: Cover Letter & Confirmation of Documents

• Attachment C: Insurance Requirements https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities mailto:support.procurement@eunasolutions.com https://form.alamedahsg.org/Forms/A4Gpo