RFP Ã? ¢? ? Wheeler Memorial Library Roof Replacement Bidding & Construction Oversight

The Town of Orange, Massachusetts, in partnership with the Franklin County Regional Housing & Redevelopment Authority (HRA), is seeking a qualified consultant through a fixed-fee Request for Proposals (RFP) to provide bidding management and construction oversight services for the Wheeler Memorial Library Roof Replacement Project located at 49 East Main Street. The project involves the comprehensive replacement of the roof system on a historic 2-story brick masonry structure built circa 1912, including removal and replacement of the roof system, asbestos-containing materials abatement, deteriorated wood decking replacement, installation of new single-ply membrane on low-sloped sections and asphalt shingles on sloped sections, masonry repointing, chimney restoration, gutter and downspout replacement, and associated flashing and waterproofing improvements. The estimated construction cost is $258,600, with the project timeline extending from April 2026 through October 2026, including a bidding phase in May 2026 and construction oversight from June through October 2026. Required qualifications include at least five years of construction bidding and administration experience, a Massachusetts-registered architect on staff, demonstrated experience with municipal roof replacement projects, examples of past municipal projects with documented budgets and timely completion records, experience with state or federally funded programs, and three professional references for similar projects. The consultant must maintain Errors and Omissions Insurance with minimum coverage of $250,000 (equal to 10% of construction costs) and provide documentation of tax compliance and non-collusion. Proposals must be submitted in five copies of the technical proposal and one sealed copy of the fixed price proposal to the Town of Orange Selectboard Office at 6 Prospect Street, Orange, MA 01364, with a deadline of 3:00 p.m. on Wednesday, March 18, 2026. Award will be based solely on qualifications and experience, with no price competition.

The RFP encourages submissions from qualified minority and women-owned businesses, though no specific set-aside percentages or restrictions on organizational types are designated. No incumbent contractors are identified in the procurement documents, as this appears to be a new engagement. The project is funded through an FY 2025 Community Development Block Grant (CDBG) administered by the Massachusetts Executive Office of Housing and Livable Communities (EOHLC) and the U.S. Department of Housing and Urban Development (HUD), requiring compliance with HUD Title I requirements, Massachusetts General Law Chapter 149, Davis-Bacon and Related Acts, the Contract Work Hours and Safety Standards Act, the Copeland Anti-Kickback Act, and Build America, Buy America Act (BABA) requirements. The bid-ready plans and specifications for the project were prepared by Gale Associates, Inc., which the selected consultant will utilize for the bidding and oversight process. The fixed award value for the consultant services is $54,390.00, with no price negotiation permitted. The Town of Orange and HRA do not discriminate based on race, age, handicap, sex, creed, color, religion, national origin, sexual orientation, or any other protected class under law, and the Town reserves the right to reject all proposals. For questions or to request the complete RFP and evaluation criteria, interested consultants should contact Brian McHugh, HRA Director of Community Development, at 413-223-5224 or bmchugh@fcrhra.org.