RFP 9785 statewide mobile audiometric and otoscopic services for agency employees

The Oregon Parks and Recreation Department (OPRD) is conducting an Intermediate Procurement (RFP S-63400-00007254) for statewide mobile audiometric and otoscopic services to provide annual hearing testing for agency employees. The procurement seeks a certified and licensed contractor to perform comprehensive hearing assessments for approximately 300 employees across 35-36 locations statewide. Specific service requirements include conducting OSHA-compliant audiometric testing, performing otoscopic evaluations, providing and fitting reusable earplugs, and generating written reports. The contractor must offer a self-contained mobile testing facility with calibrated equipment and certified audiologists and technicians. The initial contract term is two years, with options to renew for three additional years, for a potential total contract period of five years. Key proposal dates include a second pre-offer conference on August 3, 2023, a question and answer period closing on August 4, 2023, and proposal submissions due by August 10, 2023 at 2:00 PM PT. OPRD will evaluate proposals based on factors including business background, service delivery, customer care, goods, and cost, with the contract awarded to the highest-ranking responsible offeror.

The procurement demonstrates a commitment to promoting diverse business participation, specifically encouraging minority, women-owned, emerging small, and service-disabled veteran-owned businesses to participate as prime contractors or subcontractors. Vendors must complete a Certified Disadvantaged Business Outreach Plan and can potentially integrate as joint venture partners or subcontractors. While no specific incumbent vendor is definitively mentioned, the RFP notes OPRD previously had a contractor for these services for 7-8 years. The cost proposal includes unit pricing for mobile audiometric testing, data migration, earplugs, and travel rates, with vendors required to demonstrate financial capability and provide information about past performance, licenses, and any legal or financial issues from the past three years. Vendors must submit their offers within 180 days and provide a comprehensive proposal including Attachments B through F, with up to 15 additional proposal pages. Although a specific contract value is not explicitly stated, the sample contract includes provisions for compensation and requires the contractor to provide comprehensive audiometric services across three agency regions at least twice annually.