RFP 95-21 - Offsite Storage

The Massachusetts Bay Transportation Authority (MBTA) is seeking a vendor to provide offsite storage services for file boxes and cabinets removed from their Arborway facility. The contract is for a 5-year term with two 1-year option periods. The selected vendor will be responsible for removing approximately 150 pallets of boxes and up to 220 file cabinets over a 12-week period, and storing them in a climate-controlled facility. The vendor must be able to provide secure storage, with access for the MBTA, and accommodate periodic deliveries and retrievals. Proposals will be evaluated on a best value basis, with technical factors weighted more heavily than price. The MBTA has extended the proposal due date to July 28, 2021, with finalist interviews scheduled for August 11th and contract execution by August 25th.

The MBTA will consider bids from certified small, minority, women, and other disadvantaged businesses. While the incumbent vendor, Morgan Records Management, LLC, has been selected for this contract, the award is still contingent on the completion of the final contract documents. No specific pricing or budget information was provided in the documents, but the MBTA did note they reserve the right to adjust the quantities as needed without changing the unit prices.